Administrative Assistant

Bilinski Sausage Manufacturing Company; Town of Halfmoon (NY); On-site; USD 10,000 - 60,000; Full time

Job summary

A leading food production company is looking for a versatile Administrative Assistant to facilitate smooth office operations. This full-time position supports various departments, focusing on data entry, order processing, and communication across teams in a dynamic manufacturing environment. Ideal candidates are detail-oriented, organized, and possess strong communication skills.

Benefits

Health, dental & vision insurance

Paid sick, personal & vacation time

Simple IRA

Qualifications

• 1–2 years of experience in an administrative role.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Friendly and professional demeanor with a customer-service mindset.

Responsibilities

• Perform accurate and timely data entry.
• Assist with order processing and logistics coordination.
• Provide light reception duties and manage paperwork.

Skills

Organizational skills

Time management

Communication

Data entry

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

4 days ago Be among the first 25 applicants

Company Overview

Company Overview

Located in Cohoes NY, Bilinski’s Sausage Mfg Co. (a leader in producing high-quality, all-natural sausages) is seeking a versatile and reliable Administrative Assistant to support our team across all departments, helping to keep operations running smoothly from the front office to the production floor.

Position Summary

to oversee our 1st Shift production operations. At Bilinski’s, we take pride in producing high-quality sausage products with a commitment to tradition, taste, and operational excellence. As we continue to grow, we're seeking a

The Administrative Assistant will play a key role in supporting the daily administrative and clerical functions of our manufacturing facility. This position involves coordinating with various departments—including production, logistics, and sales—to perform a variety of tasks including data entry, order processing, freight scheduling, inventory reconciliation, and front desk reception duties. This is a dynamic role well-suited for someone who is organized, detail-oriented, and comfortable wearing multiple hats in a fast-paced environment.

Key Responsibilities

• Perform accurate and timely data entry into internal systems and spreadsheets.
• Assist with order processing, ensuring orders are entered, tracked, and fulfilled accurately.
• Coordinate with logistics partners to schedule freight pickups and deliveries.
• Assist in inventory reconciliation by helping to track, review, and correct discrepancies.
• Manage paperwork processing, including filing, document scanning, and records management.
• Provide light reception duties, such as answering incoming calls, greeting visitors and vendors, and directing truck drivers to appropriate docks or contacts.
• Communicate clearly with internal departments and external partners as needed.
• Support special projects and administrative needs across departments as assigned.
  
  

Qualifications

• High school diploma or equivalent; additional administrative training or coursework is a plus.
• 1–2 years of experience in an administrative, clerical, or office support role (manufacturing experience a plus).
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Ability to prioritize tasks and adapt to changing priorities.
• Friendly and professional demeanor with a customer-service mindset.
• Comfortable working in a manufacturing/warehouse office environment.
  
  

Work Environment & Physical Requirements

• Office-based position located within a working manufacturing facility.
• May require occasional movement between office and production/warehouse areas.
• Must be able to sit or stand for extended periods and lift light office supplies (up to 20 lbs).
  
  

Compensation: $25 to $27 per hour

Schedule: Full-time, Monday through Friday 7am-3:30pm with OT available

Benefits: simple IRA, health, dental & vision insurance, paid sick, personal & vacation time.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Food and Beverage Manufacturing

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