Administrative Assistant

reSOURCE Government Services; Town of Florida (NY); On-site; USD 27,000 - 30,000; Full time

Benefits offered by this job

Benefits

PTO

Holiday pay

Job summary

City of St. Cloud - Community Development is seeking an Administrative Assistant to support the department head and staff. The role includes inquiries handling, document preparation, invoicing, and record maintenance, with a focus on confidentiality for sensitive duties.

Candidate must have a High School diploma or GED and at least one year of admin/clerical or customer service experience; a Florida driver’s license is required. Hours are Mon-Fri, 8am-5pm, with potential night meetings.

Qualifications

• Requires High School graduation or GED with at least one year of administrative, clerical, or customer service experience.
• Must possess and maintain a valid Florida driver’s license with acceptable driving history.

Responsibilities

• Responds to inquiries from the public in person and by telephone.
• Performs word processing for memoranda, letters, agendas, and other documents.
• Processes invoices and maintains departmental purchasing records.
• Gathers budget information for data entry and reconciles expenditures.
• Prepares payroll-related forms and travel arrangements for conferences and training.
• Performs related work as assigned.

Skills

MS Word

MS Excel

Outlook

PowerPoint

Education

High School diploma or GED

Job description

Job position: Administrative Assistant
Department: City of St. Cloud - Community Development
Pay: $19.65+ per hour + benefits, PTO and holiday pay
Hours: Monday through Friday, 8am-5pm, may include some night meetings
Position is CONTRACT with reSOURCE Government Services

General Description

This position requires an individual to perform a variety of administrative and clerical functions in support of the department head and subordinate personnel. Some duties and projects may be of a highly confidential or sensitive nature.

Must have experience with Microsoft Word, Excel, Outlook, and PowerPoint

Duties and Responsibilities

• Responds to inquiries from the public in person and by telephone.
• Performs word processing duties for preparation of memoranda, letters, departmental procedures, agendas, resolutions, ordinances, and other documents.
• Processes invoices for payment and is responsible for departmental purchasing records and related documents.
• Prepares and gathers budget information for data entry.
• Maintains records of expenditures and reconciles accounts.
• Performs research on policy, rules and regulations, and historical data.
• Maintains the departmental calendars.
• Enters departmental payroll and prepares personnel forms for worker’s compensation, accident reports, insurance, risk management, and any other necessary related forms or payroll functions.
• Prepares and coordinates travel arrangements for conferences and training in accordance with policy and procedures.
• Performs related work as assigned.

Minimum Education and Experience Requirements1:

Requires High School graduation or GED equivalent supplemented one (1) year of administrative, clerical, or customer service experience; or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities.

Must possess and maintain a valid Florida state driver’s license with an acceptable driving history.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to sit. The employee is frequently required to use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, color vision and ability to adjust focus.

Mathematics

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percentage and to draw and interpret bar graphs.

Language Ability

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Reasoning

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.

I certify that I have received and read the attached classification description.