Administrative Assistant

Trane Technologies; Town of Florida (NY); Hybrid; USD 39,000 - 71,000; Full time

Benefits offered by this job

Health insurance

401K match

Paid time off

Tuition assistance

Job summary

Trane Technologies is seeking an administrative assistant to support our service sales process. You will work with Account Managers, Assistants, and staff to ensure customer needs are met, handling bookings, proposals, and project documentation.

You’ll update CRM data, prepare bid packages, and maintain contracts. This role requires strong organization, clear communication, and flexibility to work overtime or weekends as needed. Onsite with some location flexibility noted.

Qualifications

• High School diploma or GED and up to two years of related experience.
• At least two years experience in a Windows environment with advanced Microsoft Office features.
• Strong communication skills, proactive, able to work independently and in a team.
• Ability to multitask and stay extremely organized with urgency.

Responsibilities

• Handle bookings, including commission splits and fulfillment details.
• Coordinate project transitions from Sales to Operations in enterprise systems.
• Assist Account Managers with generating proposals.
• Prepare and maintain project files for service-related jobs.
• Update Salesforce with information from Account Managers and customers.
• Create and submit bid packages to service customers.
• Issue Certificates of Insurance (COI) for direct service customers.
• Assist with contract review and maintenance with Contract Management.
• Perform additional admin tasks as assigned.
• Overtime/weekend flexibility as required.

Skills

Communication skills

Multitasking

Organizational skills

Team collaboration

Education

High school diploma or GED

Tools

Microsoft Office Suite

Job description

Be a part of our mission! As a world leader in creating comfortable, sustainable, and efficient climate solutions for buildings, homes and transportation, it's our responsibility to put the planet first. For us at Trane Technologies, and through our businesses including Trane® and Thermo King, sustainability is not just how we do business—it is our business. Do you dare to look at the world's challenges and see impactful possibilities? Do you want to contribute to making a better future? If the answer is yes, we invite you to consider joining us in boldly challenging what's possible for a sustainable world.

Learn about our benefits designed for you to Thrive at work and at home.

We boldly go.

Where Is The Work

Monday to Thursday, work onsite with your colleagues. Fridays, choose your work location, balancing what your work requires.

Job Summary：

Under direct supervision, this position is responsible for routine administrative functions to support the service sales process. This position will work directly with Account Managers, Administrative Assistants, and other assigned staff to ensure customer needs are met.

What You Will Do

• Booking process – commission splits entry, fulfillment info, transitioning (Contracting) etc.
• Coordinate the transition of projects from Sales to Operations within enterprise business systems.
• Assist Account Managers with generating proposals.
• Prepares and maintains project files for service-related jobs.
• Updating Salesforce info based on information from Account Managers, customer communications, etc.
• Creating/submitting Bid packages to potential and/or current service customers.
• Responsible for issuing Certificates of Insurance (COI) – Direct service customers.
• Legal Contract Review & Maintenance – work with Contract Management and area managers
• Additional administrative tasks as assigned.
• Flexibility to work overtime/weekends, as required.

What You Will Bring

• High School diploma or GED and up to two (2) years of related experience and/or training; or equivalent combination of education and experience.
• At least two years previous experience in a Windows environment with demonstrated knowledge and ability to use advanced features within Microsoft Office Site of products.
• Must have strong communication skills, proactive approach with willingness to work independently as well as part of a team.
• Ability to multitask.
• Must be extremely organized and possess a keen sense of urgency.
• Proven experience prioritizing tasks in order to meet tight deadlines within a high-paced environment.
• Demonstrated ability to perform tasks such as problem solving, decision making, rational thinking, and exercising good judgement.
• Familiarity with the operation of HVAC Systems preferred, not required.
• Flexibility to work overtime/ weekends, as required.

Annual Base Salary Range Or Hourly Base Pay Range

$38,600.00 - $70,770.00

Compensation Type

Exception Hourly

Incentive Eligible

No

Sales Commission Eligible

No

Disclaimer: We strive to provide competitive compensation for this position, tailored to a variety of factors. The actual compensation will depend on elements such as seniority, merit, geographic location, education, experience, travel requirements, and union designation. Our compensation range is generally based on the national average for the country. Additionally, benefits may vary depending on the region, business alignment, union involvement, and employee status.

Thrive At Work And At Home

• Benefits kick in on DAY ONE for you and your family, including health insurance and holistic wellness programs that include generous incentives – WE DARE TO CARE!
• Family building benefits include fertility coverage and adoption/surrogacy assistance.
• Paid time off includes up to 15 vacation days, paid holidays, sick leave, and additional options to support volunteer and parental leave.
• 401K match up, educational and training opportunities through company programs along with tuition assistance and student debt support.

Disclaimer: Benefit offerings may vary by site as well as Collective Bargaining Agreements and local/state regulations

Safety Sensitive Role

No

The company designates certain roles as Safety Sensitive. Safety Sensitive roles may require that you pass additional drug screening.

We offer competitive compensation and comprehensive benefits and programs. We are an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status.