Office Administrative Assistant

Trane Technologies; Portland (OR); On-site; USD 75,000 - 96,000; Full time

Benefits offered by this job

Health insurance

401K match

Paid time off

Job summary

Trane Technologies, a world leader in creating comfortable, sustainable climate solutions, is hiring a Branch Office Administrative Assistant to support branch operations, customers, and daily admin tasks at our Portland, OR site.

You will process orders, coordinate service scheduling, manage data entry, prepare reports, and assist with onboarding and travel arrangements while maintaining confidentiality and professionalism in a fast-paced environment.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• 2+ years of administrative or office coordination experience, ideally in a service or operations environment.
• Strong communication, customer service, and interpersonal skills.
• Proficiency with standard office software (email, spreadsheets, word processing).

Responsibilities

• Branch Operations Support: process purchase orders, invoices, and expense submissions; coordinate service scheduling and technician dispatch; ensure accurate data entry for work orders and customer accounts.
• Customer Service: provide timely, professional support via phone, email, and in-person interactions; schedule appointments and route inquiries.
• Administrative Support: prepare reports and presentations; assist with meetings, travel, calendar management; onboarding coordination for new hires; handle confidential information.

Skills

Communication

Customer service

Multitasking

Organizational skills

Attention to detail

Independent work

Education

High school diploma

Associate degree preferred

Tools

ERP systems

CRM systems

Service management platforms

Job description

Be a part of our mission! As a world leader in creating comfortable, sustainable, and efficient climate solutions for buildings, homes and transportation, it's our responsibility to put the planet first. For us at Trane Technologies, and through our businesses including Trane® and Thermo King, sustainability is not just how we do business—it is our business. Do you dare to look at the world's challenges and see impactful possibilities? Do you want to contribute to making a better future? If the answer is yes, we invite you to consider joining us in boldly challenging what's possible for a sustainable world.

Learn about our benefits designed for you to Thrive at work and at home.

We boldly go.

Where Is The Work

On-Site (5 days)

The Branch Office Administrative Assistant provides administrative, operational, and customer-facing support to ensure smooth day-to-day functioning of the branch. This role supports local leadership, service teams, and office operations by managing administrative workflows, providing excellent customer service, and maintaining accurate documentation and records. The position requires strong organizational skills, professionalism, and the ability to handle multiple priorities in a fast-paced environment.

What You Will Do

Branch Operations Support

• Assist with processing purchase orders, invoices, and expense submissions.
• Support coordination of service scheduling and technician dispatch as needed.
• Ensure accuracy of data entry related to work orders, customer accounts, service documentation, and compliance records.
• Collaborate with sales and operations leaders to support operational workflows.

Customer Service

• Provide timely, professional support to customers through phone, email, and in-person interactions.
• Help address customer questions, schedule appointments, and route inquiries to appropriate team members.
• Follow up on outstanding customer issues and ensure proper documentation.

Administrative Support

• Prepare reports, presentations, and internal communications for branch leadership.
• Assist with meeting coordination, travel arrangements, and calendar management.
• Support onboarding coordination for new hires, including badge requests, workspace setup, and training documentation.
• Manage confidential information with discretion and professionalism.

What You Will Bring

Required Skills & Qualifications

• High school diploma or equivalent; associate degree preferred.
• 2+ years of administrative or office coordination experience, ideally in a service or operations environment.
• Strong communication, customer service, and interpersonal skills.
• Proficiency with standard office software (email, spreadsheets, word processing).
• Ability to manage multiple priorities, meet deadlines, and work independently.
• High attention to detail and strong organizational skills.

Preferred Qualifications

• Experience supporting branch or field service operations.
• Familiarity with business systems such as ERP, CRM, or service management platforms.
• Knowledge of basic accounting or billing processes.

Work Environment

• Office-based role with regular interaction with branch staff, technicians, and customers.
• Requires occasional coordination with regional or corporate teams.

Annual Base Salary Range Or Hourly Base Pay Range

$75,176.66 - $96,000.00

Compensation Type

Exception Hourly

Incentive Eligible

No

Sales Commission Eligible

No

Disclaimer

We strive to provide competitive compensation for this position, tailored to a variety of factors. The actual compensation will depend on elements such as seniority, merit, geographic location, education, experience, travel requirements, and union designation. Our compensation range is generally based on the national average for the country. Additionally, benefits may vary depending on the region, business alignment, union involvement, and employee status.

Thrive At Work And At Home

• Benefits kick in on DAY ONE for you and your family, including health insurance and holistic wellness programs that include generous incentives - WE DARE TO CARE!
• Family building benefits include fertility coverage and adoption/surrogacy assistance.
• Paid time off includes up to 15 vacation days, paid holidays, sick leave, and additional options to support volunteer and parental leave.
• 401K match up, educational and training opportunities through company programs along with tuition assistance and student debt support.

Disclaimer: Benefit offerings may vary by site as well as Collective Bargaining Agreements and local/state regulations

Safety Sensitive Role

No

The company designates certain roles as Safety Sensitive. Safety Sensitive roles may require that you pass additional drug screening.

We offer competitive compensation and comprehensive benefits and programs. We are an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status.