Administrative Assistant

Tiger Recruitment; Town of Florida (NY); On-site; USD 85,000 - 100,000; Full time

Job summary

A high-end design/architectural firm is seeking an Administrative Assistant to support their team in Palm Beach Gardens, Florida. Candidates must possess experience in design or renovations. Key responsibilities include managing calendars, preparing correspondence, and coordinating projects. The ideal candidate should have strong organizational skills and be calm in fast-paced situations. The role is full-time with a salary range of $85,000 to $100,000 annually.

Qualifications

• Experience in design or renovations is mandatory.
• Available on weekends.
• Ability to remain calm in a fast-paced environment.

Responsibilities

• Manage executive calendars and prioritize meetings.
• Prepare high-level correspondence and proposals.
• Coordinate calendars and site visits for projects.
• Keep design and construction timelines on track.
• Act as a communication link between teams and clients.

Skills

Knowledge of construction/design terms

Strong organizational skills

Verbal and written communication skills

Networking in luxury design industry

Job description

Overview

Tiger is working with a high-end design / architectural firm that handles all elements of your project. They examine every detail, from building selections to design drawings and technical drawings to working with contractors. They are looking for an Administrative Assistant to support their team in Palm Beach Gardens, Florida. All candidates must have experience in design or renovations.

Base pay range

$85,000.00/yr - $100,000.00/yr

Start: ASAP

Responsibilities

• Proactively manage complex executive calendars and prioritize meetings
• Draft, proof, and prepare high-level correspondence, proposals, and presentations for clients and partners
• Anticipate leadership needs, providing timely information, and materials
• Coordinate calendars, installations, and site visits for multiple projects
• Help keep design and construction timelines
• Be the communication link between design teams, vendors, contractors, and clients
• Stay calm and solutions-oriented in a fast-paced, detail-driven environment
• Organized, detail-focused, and great at juggling multiple projects

Qualifications

• Strong knowledge of construction/design and all relevant terms
• Calm but confident
• Strong, established network within the luxury design industry
• Weekend availability
• Exceptional organizational
• Strong verbal and written communication skills

Seniority level

• Associate

Employment type

• Full-time

Job function

• Administrative

Industries

• Architecture and Planning
• Construction
• Interior Design