Administrative Assistant

U.S. Bank; Town of Brookfield (WI); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Healthcare (medical, dental, vision)

401(k) plan

Paid vacation

11 paid holidays

401(k) plan

Paid vacation

Paid holidays

Adoption assistance

Sick leave

Job summary

U.S. Bank is seeking a capable administrative professional to support executives and teams with calendar management, meeting coordination, and reporting. The role emphasizes accurate documentation and efficient travel arrangements, contributing to smooth operations.

The ideal candidate has 1–2 years in admin roles, strong MS Office skills (Excel/Word), and the ability to manage multiple tasks and deadlines in a fast-paced environment.

Qualifications

• High school diploma or equivalent.
• Typically 1–2 years of experience in administrative and support staff activities.
• Strong organizational and communication skills.
• Proficiency with calendar management and reporting.
• Ability to handle multiple tasks and deadlines.

Responsibilities

• Manage calendars and assist with scheduling and coordination.
• Coordinate large all-hands meetings, employee events, conferences, presentations, and related activities.
• Prepare and process expense reporting.
• Collect, track, and interpret information used for administrative reports.
• Compose correspondence, reports, and other documentation as needed.
• Assist with special projects and general administrative activities.
• Coordinate travel arrangements when needed.
• Utilize Microsoft Office applications to complete tasks.
• Compose correspondence, reports, and other documentation as needed.
• Assist with special projects and general administrative activities.
• Coordinate travel arrangements when needed.
• Use Microsoft Office applications and other software tools to complete administrative, reporting, and organizational tasks.

Skills

Administrative skills

Clerical skills

Calendar management

Expense reporting

Meeting coordination

Event coordination

Data interpretation

Verbal communication

Written communication

Education

High school diploma or equivalent

Tools

Excel

Word

Copilot

MS Office

Job description

Job Description

At U.S. Bank, we’re on a journey to do our best. Helping the customers and businesses we serve to make better and smarter financial decisions and enabling the communities we support to grow and succeed. We believe it takes all of us to bring our shared ambition to life, and each person is unique in their potential. A career with U.S. Bank gives you a wide, ever-growing range of opportunities to discover what makes you thrive at every stage of your career. Try new things, learn new skills and discover what you excel at—all from Day One.

Key Responsibilities

• Manage calendars and assist with scheduling and coordination.
• Coordinate large all-hands meetings, employee events, conferences, presentations, and related activities.
• Prepare and process expense reporting.
• Collect, track, and interpret information used to prepare administrative reports, including reporting related to CPU consumption.
• Compose correspondence, reports, and other documentation as needed.
• Assist with special projects and general administrative activities.
• Coordinate travel arrangements when needed.
• Use Microsoft Office applications and other software tools to complete administrative, reporting, and organizational tasks.

Basic Qualifications

• High school diploma or equivalent.
• Typically one to two years of experience in administrative and support staff activities.

Preferred Skills and Experience

• Demonstrated administrative and clerical skills.
• Experience with calendar management, expense reporting, meeting and event coordination, administrative tracking, and report preparation.
• Well-developed reading, writing, and mathematical skills.
• Ability to manage multiple tasks, projects, and deadlines simultaneously.
• Ability to identify and resolve exceptions and interpret data.
• Effective verbal and written communication and grammatical skills.
• Proficient computer navigation skills using a variety of software packages, including Microsoft Office applications such as Excel and Word. Excel, Word, and Copilot were also discussed during the strategy session.

Location Expectations

This role requires working from a U.S. Bank location three or more days per week.

If there’s anything we can do to accommodate a disability during any portion of the application or hiring process, please refer to our disability accommodations for applicants.

Benefits:

• Healthcare (medical, dental, vision)
• Basic term and optional term life insurance
• Short-term and long-term disability
• Pregnancy disability and parental leave
• 401(k) and employer-funded retirement plan
• Paid vacation (from two to five weeks depending on salary grade and tenure)
• Up to 11 paid holiday opportunities
• Adoption assistance
• Sick and Safe Leave accruals of one hour for every 30 worked, up to 80 hours per calendar year unless otherwise provided by law

Review our full benefits available by employment status here.

U.S. Bank is an equal opportunity employer. We consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity, disability or veteran status, and other factors protected under applicable law.

E-Verify

U.S. Bank participates in the U.S. Department of Homeland Security E-Verify program in all facilities located in the United States and certain U.S. territories. The E-Verify program is an Internet-based employment eligibility verification system operated by the U.S. Citizenship and Immigration Services. Learn more about the E-Verify program.

The salary range reflects figures based on the primary location, which is listed first. The actual range for the role may differ based on the location of the role. In addition to salary, U.S. Bank offers a comprehensive benefits package, including incentive and recognition programs, equity stock purchase 401(k) contribution and pension (all benefits are subject to eligibility requirements). Pay Range: $20.00 - $20.00

U.S. Bank will consider qualified applicants with arrest or conviction records for employment. U.S. Bank conducts background checks consistent with applicable local laws, including the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act as well as the San Francisco Fair Chance Ordinance. U.S. Bank is subject to, and conducts background checks consistent with the requirements of Section 19 of the Federal Deposit Insurance Act (FDIA). In addition, certain positions may also be subject to the requirements of FINRA, NMLS registration, Reg Z, Reg G, OFAC, the NFA, the FCPA, the Bank Secrecy Act, the SAFE Act, and/or federal guidelines applicable to an agreement, such as those related to ethics, safety, or operational procedures.

Applicants must be able to comply with U.S. Bank policies and procedures including the Code of Ethics and Business Conduct and related workplace conduct and safety policies.

Posting may be closed earlier due to high volume of applicants.