Administrative Assistant - Operations Strategy and Execution Enablement

U.S. Bank; Cincinnati (OH); On-site; USD 55,104,000 - 75,585,000; Full time

Benefits offered by this job

Healthcare

401(k)

Paid vacation

Paid holidays

Parental leave

Adoption assistance

Job summary

U.S. Bank is seeking an Administrative Assistant to support multiple leaders, coordinate meetings, and prepare materials. You will track commitments, deadlines, and deliverables while ensuring alignment with key initiatives across the organization.

This role requires strong organizational skills, independent work ethic, and solid proficiency in Microsoft Office applications to create presentations and manage data for operations forums and stakeholder meetings.

Qualifications

• High school diploma or equivalent required.
• Typically four to five years of administrative and support staff experience.
• Strong organizational skills and ability to manage multiple priorities.
• Proficient in Excel and PowerPoint for presentations and data tracking.
• Excellent verbal and written communication and grammatical skills.
• Ability to work independently with limited direction.

Responsibilities

• Coordinate meetings, preparation sessions, agendas, and presentations.
• Support planning and pre-work for operations forums and stakeholder meetings.
• Proactively track commitments, deadlines, and deliverables.
• Help multiple leaders stay organized across competing priorities.
• Create and maintain presentations, spreadsheets, correspondence, and reports.
• Use Excel and PowerPoint to support forum and partnership activities.
• Work independently to organize and execute assignments.
• Communicate and collaborate professionally with leaders and stakeholders.

Skills

Strong organizational skills

Independent work

Verbal and written communication

Microsoft Office proficiency

Manage multiple priorities

Proactive problem solving

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

At U.S. Bank, we’re on a journey to do our best. Helping the customers and businesses we serve to make better and smarter financial decisions and enabling the communities we support to grow and succeed. We believe it takes all of us to bring our shared ambition to life, and each person is unique in their potential. A career with U.S. Bank gives you a wide, ever-growing range of opportunities to discover what makes you thrive at every stage of your career. Try new things, learn new skills and discover what you excel at—all from Day One.

Job Description

Are you highly organized, proactive, and someone who enjoys keeping people and priorities moving forward? The Administrative Assistant opportunity offers the chance to support multiple leaders while gaining exposure to key initiatives, operations forums, and senior decision-makers across the organization. The Administrative Assistant is an important partner in helping leaders stay organized and prepared. You will coordinate meetings and preparation activities, track commitments and deadlines, create and organize presentation materials, and help ensure important deliverables stay on track. This individual also support the planning and pre-work for large operations forums, including agendas, presentations, data and portfolio reviews, and stakeholder meetings. This role requires working from one of the posted U.S. Bank locations three (3) or more days per week.

Key Responsibilities

• Coordinate meetings, preparation sessions, agendas, presentations, and other administrative activities.
• Support planning and pre-work for operations forums and stakeholder meetings.
• Proactively track commitments, deadlines, and deliverables and follow up to keep work moving.
• Help multiple leaders stay organized across competing priorities.
• Create and maintain presentations, spreadsheets, correspondence, reports, and other documentation.
• Use Excel and PowerPoint to support forum and partnership activities.
• Work independently to organize and execute assignments with limited direction.
• Communicate and collaborate professionally with leaders, decision-makers, and other stakeholders.

Basic Qualifications

• High school diploma or equivalent
• Typically four to five years of experience in administrative and support staff activities

Preferred Skills/Experience

• Strong organizational skills with demonstrated ability to manage multiple priorities and deadlines.
• Ability to work independently, take initiative, and determine next steps with limited direction.
• Strong administrative and clerical skills
• Ability to identify and resolve exceptions and to interpret data
• Effective verbal and written communication and grammatical skills
• Proficiency in Microsoft Office applications

Benefits

Our approach to benefits and total rewards considers our team members’ whole selves and what may be needed to thrive in and outside work. That's why our benefits are designed to help you and your family boost your health, protect your financial security and give you peace of mind.

Our benefits include the following:

• Healthcare (medical, dental, vision)
• Basic term and optional term life insurance
• Short-term and long-term disability
• Pregnancy disability and parental leave
• 401(k) and employer-funded retirement plan
• Paid vacation (from two to five weeks depending on salary grade and tenure)
• Up to 11 paid holiday opportunities
• Adoption assistance
• Sick and Safe Leave accruals of one hour for every 30 worked, up to 80 hours per calendar year unless otherwise provided by law

Review our full benefits available by employment status here.

Equal Opportunity Employer

U.S. Bank is an equal opportunity employer. We consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity, disability or veteran status, and other factors protected under applicable law.

E-Verify

U.S. Bank participates in the U.S. Department of Homeland Security E-Verify program in all facilities located in the United States and certain U.S. territories. The E-Verify program is an Internet-based employment eligibility verification system operated by the U.S. Citizenship and Immigration Services. Learn more about the E-Verify program.

Salary and Benefits

The salary range reflects figures based on the primary location, which is listed first. The actual range for the role may differ based on the location of the role. In addition to salary, U.S. Bank offers a comprehensive benefits package, including incentive and recognition programs, equity stock purchase 401(k) contribution and pension (all benefits are subject to eligibility requirements).

Pay Range: $20.00 - $26.39

Background Checks

U.S. Bank will consider qualified applicants with arrest or conviction records for employment. U.S. Bank conducts background checks consistent with applicable local laws, including the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act as well as the San Francisco Fair Chance Ordinance. U.S. Bank is subject to, and conducts background checks consistent with the requirements of Section 19 of the Federal Deposit Insurance Act (FDIA). In addition, certain positions may also be subject to the requirements of FINRA, NMLS registration, Reg Z, Reg G, OFAC, the NFA, the FCPA, the Bank Secrecy Act, the SAFE Act, and/or federal guidelines applicable to an agreement, such as those related to ethics, safety, or operational procedures. Applicants must be able to comply with U.S. Bank policies and procedures including the Code of Ethics and Business Conduct and related workplace conduct and safety policies.

Posting Information

Posting may be closed earlier due to high volume of applicants.