Administrative Assistant

LVC Companies; Tempe (AZ); On-site; USD 30,000 - 33,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

Retirement plan

ESOP

FSA

LegalShield

PTO & holidays

Job summary

LVC Companies, an Arizona-based fire protection and systems integration firm, seeks a Front Desk & Administrative Assistant to support the Branch Manager, Sales, Project Management and Service in Tempe. The role emphasizes organized, reliable office operations and accurate documentation.

Responsibilities include greeting visitors, handling calls, coordinating schedules, processing permits and POs, and maintaining records across departments.

Qualifications

• High school diploma or equivalent.
• Proficiency in Microsoft Office (Outlook, Word, Excel) and ability to learn company software.
• Strong communication, organizational, time-management and problem-solving skills.
• Attention to detail, professionalism, confidentiality and ability to prioritize assignments and meet deadlines with minimal supervision.
• Demonstrated accountability, teamwork, adaptability and follow-through.
• Excellent written and verbal communications skills.
• Ability to prioritize tasks, meet deadlines and work independently with minimal supervision.
• Professional demeanor and willingness to assist wherever needed.

Responsibilities

• Answer and direct incoming calls, greet visitors, manage mail and packages, and maintain a professional office environment.
• Monitor and replenish office and breakroom supplies and provide general administrative support.
• Prepare, submit, track and maintain fire alarm, security and other applicable project permits.
• Process purchase orders and packing slips, maintain electronic records, prepare shipping labels, coordinate Notifier and PSA return material authorizations (RMAs) and assist with warehouse parts transfers.
• Support Sales and Project Managers with change orders, project documentation, permits, correspondence and administrative coordination.
• Maintain technician schedules, communicate call-outs and scheduling changes, and distribute the upcoming weekly schedule every Friday.
• Provide backup support to the Service Coordinator and assist with coordination among the office, Operations, Service, Warehouse and field technicians.
• Assist the Branch Manager with scheduling, meetings, interviews, and coordination of uniforms, equipment and supplies.
• Perform other administrative duties and special projects as assigned.

Skills

Microsoft Office

Communication

Organizational skills

Time management

Problem solving

Confidentiality

Independent work

Education

High school diploma or equivalent

Job description

About LVC: We are the area's leading fire protection and systems integration company, established in 1982. We realize that our employees are our strength and only hire highly motivated people who are the best at what they do in our industries. We provide a positive, team-oriented work environment and encourage, promote, and reward team members who share our commitment to quality, integrity, and service.

About You: We are looking for a Front Desk & Administrative Assistant. The ideal candidate will manage daily office operations and provide administrative support to the Branch Manager, Sales, Project Management, and Service. This position requires a dependable, organized, and detail-oriented individual who can manage multiple priorities, communicate effectively, and support the efficient operation of the Arizona branch. This person shall maintain an organized and professional office, complete assigned documentation accurately and on time, distribute weekly technician schedules every Friday, communicate changes promptly, and provide dependable support across departments while taking ownership of responsibilities through completion.

Location: On-site, Tempe AZ.

Compensation: $22 - $24 per hour, depending on experience.

Benefits: A full benefits package which includes: Health, Dental, Vision, Disability Insurance, Life Insurance, Retirement Savings Plan, ESOP, FSA, LegalShield, PTO and Holiday pay.

Responsibilities

• Answer and direct incoming calls, greet visitors, manage mail and packages, and maintain a professional office environment.
• Monitor and replenish office and breakroom supplies and provide general administrative support.
• Prepare, submit, track and maintain fire alarm, security and other applicable project permits.
• Process purchase orders and packing slips, maintain electronic records, prepare shipping labels, coordinate Notifier and PSA return material authorizations (RMAs) and assist with warehouse parts transfers.
• Support Sales and Project Managers with change orders, project documentation, permits, correspondence and administrative coordination.
• Maintain technician schedules, communicate call-outs and scheduling changes, and distribute the upcoming weekly schedule every Friday.
• Provide backup support to the Service Coordinator and assist with coordination among the office, Operations, Service, Warehouse and field technicians.
• Assist the Branch Manager with scheduling, meetings, interviews, and coordination of uniforms, equipment and supplies.
• Perform other administrative duties and special projects as assigned.

Qualifications

• High school diploma or equivalent required; prior administrative or customer service experience preferred.
• Proficiency in Microsoft Office, particularly Outlook, Word, and Excel, and the ability to learn company software and systems.
• Strong communication, organizational, time-management and problem-solving skills.
• Attention to detail, professionalism, confidentiality and the ability to prioritize assignments and meet deadlines with minimal supervision.
• Demonstrated accountability, teamwork, adaptability and follow-through.
• Excellent written and verbal communications kills.
• Ability to prioritize tasks, meet deadlines and work independently with minimal supervision.
• Professional demeanor and the ability to maintain confidentiality.
• A positive attitude, strong work ethic and willingness to assist wherever needed.

Additional Requirements

• Must be able to work M-F 7:30AM-4:00PM
• Must be able to pass a drug test and background check
• While performing the duties of this job, the employee is regularly required to talk and hear.
• This position requires standing, walking, bending, kneeling, stooping, & sitting.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

What Success Looks Like

Success in this position means keeping the office running smoothly, ensuring documentation is accurate and accessible, communicating schedule changes promptly and providing dependable support to every department. We value employees who take ownership of their responsibilities, identity issues before they become problems and contribute to a positive, collaborative work environment.

LVC Companies, Inc. is an Affluent Action/Equal Opportunity Employer

Salary: $22 - $24 per hour