Administrative Assistant

Alongside-Aba-1; Temecula (CA); On-site; USD 28,000 - 30,000; Full time

Job summary

Alongside ABA in Temecula, CA is seeking an Administrative Assistant to support Administrative and Clinical teams in a healthcare setting. This entry-level role emphasizes organization, time management, and customer service, with in-person duties during office hours.

The position offers Monday–Friday 10:00am–6:30pm, $20–$22 per hour, and opportunities for growth through mentorship and professional development; applicants should be proficient in Microsoft Office and basic office equipment.

Qualifications

• Ability to work independently on required duties; seek assistance/direction when discrepancies arise
• Organizational skills to work in a fast-paced work environment with a high volume of changes
• Maintain a calm and professional demeanor across all situations
• The ability to be a creative thinker to find solutions to complex situations
• Interpersonal skills to work as part of a team, working collaboratively with others
• Superior ability to complete multi-step procedures even when interrupted at high rates
• Maintain professional boundaries with co-workers and clients
• Approach challenges with a positive attitude, presenting with a sense of leadership, calm and control
• Basic arithmetic computation
• Strong time management and punctuality

Responsibilities

• Front desk coverage (emails, phones, texts, patient check in/out, mail)
• Closing routines for clinics
• Attend to the clinic environment for cleanliness, safety, etc.
• Assist with tracking client and staff attendance
• Assist with tracking unrendered sessions and take steps to complete billing
• Run and maintain necessary reports
• Assist with Credentialing tasks for the company

Skills

Independent work

Organizational skills

Professional demeanor

Creative thinking

Team collaboration

Multi-step tasks

Professional boundaries

Leadership mindset

Basic arithmetic

Time management

Job description

Description

Why You'll Love this Administrative Assistant Job!

Alongside ABA is an Applied Behavior Analysis (ABA) intervention provider for individuals with developmental delays. We are dedicated to serving our community with quality intervention practices. Be part of a team of professionals dedicated to making a difference in the lives of others. At Alongside, we believe our success begins with our staff!

Our Administrative Assistant (AA) position is available to professionals looking for an entry-level administrative role in healthcare. The AA will assist our Administrative department and Clinical teams. The position requires strong organization, time management, and customer service skills. Proficiency in computer use, Microsoft office (Word, Excel, Email) and skill in utilizing scanner, copier and printer are a must.

Pay: $20 - $22 / hour

Availability: Monday-Friday from 10:00am to 6:30pm (Full-Time, In-Person)

At Alongside, your work strengthens families and futures—turning everyday challenges into lasting breakthroughs that families carry forward. You are supported at every step by people who show up, stand beside one another, and build trust, belonging, and connection that reach beyond the workplace. Growth comes through learning that isn’t left to chance, with meaningful experiences, skill building, feedback, mentorship, and leadership development thoughtfully woven into every role. Every voice matters, every contribution creates impact, and each person is equipped to thrive.

Responsibilities

• Front desk coverage (emails, phones, texts, patient check in/out, mail)
• Closing routines for clinics
• Attend to the clinic environment for cleanliness, safety, etc.
• Assist with tracking client and staff attendance
• Assist with tracking unrendered sessions and take steps to complete billing
• Run and maintain necessary reports
• Assist with Credentialing tasks for the company

This job description is not intended to be all-inclusive. Additional responsibilities may be assigned by leadership to adapt to the needs of the organization and to support professional growth.

Requirements

Skills & Qualifications

• Ability to work independently on required duties; seek assistance/direction when discrepancies arise
• Organizational skills to work in a fast-paced work environment with a high volume of changes
• Maintain a calm and professional demeanor across all situations
• The ability to be a creative thinker to find solutions to complex situations
• Interpersonal skills to work as part of a team, working collaboratively with others
• Superior ability to complete multi-step procedures even when interrupted at high rates
• Maintain professional boundaries with co-workers and clients
• Approach challenges with a positive attitude, presenting with a sense of leadership, calm and control
• Basic arithmetic computation
• Strong time management and punctuality

Alongside is an Equal Opportunity Employer and qualified applicants will not be discriminated against on the basis of race, color, religion, age, gender, national origin, disability or veteran status or disability, as well as other classifications protected by applicable state or local laws.