Administrative Assistant

A2Z Personnel Hamilton, Inc.; Stevensville (MT); On-site; USD 30,000 - 41,000; Full time

Job summary

A2Z Personnel Hamilton, Inc. in Stevensville, MT is seeking an Administrative Assistant to support an attorney with calendar management, document preparation, and client communication.

Must have prior legal office experience; paralegal education is a bonus. Responsibilities include coordinating with courts and clients, handling mail, filing documents, and maintaining confidentiality. Full-time, Monday–Friday, 9 am–5 pm, wage range $22–$30/hr DOE.

Qualifications

• Prior legal office experience is required.
• Paralegal education or experience is a bonus.
• Familiarity with legal terminology and court procedures is preferred.
• Ability to organize and manage multiple deadlines.

Responsibilities

• Provide administrative support to attorney.
• Manage calendars and schedule appointments, meetings, and hearings.
• Coordinate scheduling with clients, courts, and counsel.
• Prepare and file legal documents and correspondence.
• Handle mail and packages and maintain files.
• Assist with document preparation and formatting.
• Answer calls and respond to routine correspondence.
• Ensure client communications and quality service.
• Track deadlines and case dates.
• Maintain confidentiality of information and professional office environment.

Skills

Organizational skills

Attention to detail

Communication skills

Multitasking

MS Office

Team player

Legal terminology

Education

Paralegal education

Tools

Microsoft Office

Job description

Key Responsibilities:

• Provide administrative and clerical support to attorney.
• Manage calendars and schedule appointments, meetings, hearings, and other legal matters.
• Coordinate scheduling with clients, attorneys, courts, opposing counsel, and other parties as needed.
• Prepare, organize, scan, copy, and file legal documents and correspondence.
• Handle incoming and outgoing mail, including preparing documents and packages for mailing.
• Maintain organized electronic and physical files.
• Assist with document preparation and formatting.
• Answer and direct phone calls and respond to routine correspondence.
• Assist with client communications and provide professional customer service.
• Track deadlines, appointments, and important case-related dates.
• Perform general office administration and maintain an organized and professional office environment.
• Assist attorney with various administrative and legal support tasks.
• Maintain confidentiality of client information and sensitive legal matters.
• Perform other duties as assigned.

Qualifications Required:

• Prior experience working in a legal office is required.
• Paralegal education, knowledge, or prior paralegal experience is a bonus.
• Familiarity with legal terminology, court procedures, and legal documents is preferred.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Professional written and verbal communication skills.
• Ability to prioritize tasks and manage multiple deadlines.
• Proficiency with Microsoft Office and general office technology.
• Ability to handle confidential information with discretion.
• Professional, dependable, and team-oriented.

Job Type:

Full-time, Monday - Friday, 9 am - 5pm

Job ID:

19809

Wage:

$22 - $30/hr. DOE

A2Z Personnel is an equal opportunity employer and is committed to promoting a diverse workplace. Qualified applicants are considered for employment without regard to race, color, national origin, age, physical or mental disability, marital status, religion, creed, sex, sexual orientation, political beliefs, or other characteristics unrelated to the skills and abilities required for a job performance. The agency provides reasonable accommodations upon request to qualified individuals with disabilities during all phases of employment, including the selection process. No applicant will be penalized as a result of such a request. For more information, view the Equal Employment Opportunity Poster and Americans with Disabilities Act Notice or visit: https://www.eeoc.gov/employees-job-applicants.