Administrative Assistant

MLT Systems; Stafford Township (NJ); On-site; USD 65,000 - 85,000; Full time

Job summary

MLT Systems is seeking an on-site Administrative Assistant in Stafford, VA to support a government-focused program management environment. The role requires proficiency with Microsoft 365 apps (Teams, SharePoint, Office), strong written and organizational skills, and the ability to manage calendars, travel, and documentation.

Responsibilities include editing reports and correspondence, coordinating meetings, and ensuring compliance with templates and style guides; the position demands attention

Qualifications

• Strong administrative support experience in a program management environment.
• Ability to draft, edit, and format documentation for clarity and consistency.
• Experience coordinating meetings, travel, and calendar management.

Responsibilities

• Draft, review, and edit correspondence and documentation for clarity and accuracy.
• Manage daily calendar and schedule meetings; coordinate travel logistics.
• Coordinate meetings, print read-ahead materials, and ensure proper documentation.

Skills

Written communication

Organizational skills

Detail-oriented

Education

High School Diploma

Tools

Microsoft 365

Teams

SharePoint

Microsoft Office Suite

Job description

Administrative Assistant

Full Time Stafford, VA, US

3 days ago Requisition ID: 2227

Salary Range: $65,000.00 To $85,000.00 Annually

PLEASE NOTE: Applicant resumes may be shared with a partner for consideration. Applicants must complete the application questions and Release of Information to be considered for this position.

At MLT, we create solutions by empowering our people to fulfill their passion for service. In support of Program Manager Tactical Communications & Electromagnetic Warfare Systems (PM TCE), we are seeking an on-site Administrative Specialist with experience providing administrative support to an acquisition program management environment.

Responsibilities:

General requirements are as follows:

• Proficient in the use of Microsoft 365, including Teams, SharePoint, and the Microsoft Office Suite
• Good written communication skills, organizational skills, and ability to perform detail-oriented work
• Participate in the development and maintenance of acquisition and business-related documentation
• Edit reports, documentation, proposals, and correspondence to ensure clarity of content, consistency of format, and accuracy of grammar

Specific requirements and tasks may include, but are not limited to the following:

• Draft, review, and edit correspondence, presentations, and documentation for clarity, effectiveness, grammar, spelling, punctuation, and format to ensure compliance with published templates and/or style guides
• Tasker management from assignment through consolidation and response, ensuring completeness and accuracy.
• Assist with administrative travel requirements, not limited to review and processing of travel documents to ensure completeness and compliance as well as coordination and tracking of travel training
• Provide meeting coordination, to include scheduling, set-up, and collection and printing of read-ahead material
• Execute daily calendar management
• Transmit SECRET-level security clearance information and process visit requests for Government personnel attending classified meetings
• Submit and track to completion requests for facility and information technology support
• Assist in workspace coordination, not limited to managing floor maps, updating workspace assignment trackers, and supporting floor audits
• Monitor daily roll call of the workforce
• Manage office supply inventory
• Receipt and delivery of mail

Education/Experience:

• High School Diploma
• 3-6 Years of Experience

Specific/Preferred Requirements:

• Secret Clearance required.
• Familiarity with:
  • Defense Travel System (DTS)
  • Joint Travel Regulations (JTR)
  • Marine Online (MOL)
  • Department of the Navy (DON) Correspondence Manual (SECNAV M-5216.5)
  • Marine Corps Order (MCO) 5216.20B, Headquarters Marine Corps (HQMC) Supplement to the DON Correspondence Manual
  • U.S. Government Printing Office (GPO) Style Manual
  • Marine Corps Records Management 5210.11F
  • Marine Corps Systems Command Acquisition Guidebook (MAG)

Physical Demands:

This position requires the ability to sit, stand, walk, speak and hear, and to use hands and arms for routine work tasks. The employee may occasionally lift or move items up to 30 pounds. Vision abilities required include close and distance vision, peripheral vision, depth perception, and the ability to adjust focus, with or without corrective lenses.

This position is performed in a typical indoor office setting with a quiet to moderate noise level. Reasonable accommodations may be provided to enable individuals with disabilities to perform the essential job functions. Employees are expected to follow safety procedures and use appropriate safety equipment, as required.

MLT Systems is a Service-Disabled Veteran Owned Small Business. Our Mission is to serve the professional men and women who are called upon to protect our homeland through meaningful customer engagement and workforce empowerment in providing unparalleled Program Management Lifecycle Logistics, Engineering, Finance, and Training Solutions.

At MLT Systems our vision is to be the industry leader that advances and optimizes our capabilities, adapting to an ever-evolving environment, where our innovations and ideas fulfill the requirements of the Warfighter. We continually strive to maintain a customer focused reputation noted for an active partnership, anticipating future needs, and providing methodologies and solutions that will enable our Customers to succeed.

Notice to Applicants: MLT Systems LLC is an Equal Opportunity Employer and takes affirmative action to provide equal employment opportunities. All qualified applicants will receive consideration without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, protected veteran status, or any other status protected by law.