Administrative Assistant

Chicago Coding Systems Inc; St. Charles (IL); On-site; USD 40,000 - 55,000; Full time

Job summary

Chicago Coding Systems Inc in St. Charles, United States is seeking an experienced administrative support professional to assist the President and Operations Manager. Your responsibilities will include managing calendars, handling correspondence, and conducting research for various projects.

The ideal candidate will have over 3 years of data entry experience, be detail-oriented, and possess excellent computer skills. Familiarity with Connected software is an advantage. This role requires someone who can manage priorities effectively.

Qualifications

• 3+ years of experience with data entry and system navigation.
• Detail-oriented with the ability to maintain a friendly and professional tone.

Responsibilities

• Perform general office duties such as answering phone calls and responding to emails.
• Provide administrative support to the President and Operations Manager.
• Manage the President’s calendar and schedule meetings.

Skills

Data entry

System navigation

Attention to detail

Professional communication

Tools

Connected software

Job description

St. Charles, United States | Posted on 04/19/2024

Responsibilities

• Perform general office duties, such as answering phone calls, responding to emails, and handling correspondence.
• Provide administrative support to the President and Operations Manager.
• Complete a wide variety of administrative tasks for the management team.
• Prioritize conflicting needs and proactively follow through on projects to completion.
• Produce and distribute correspondence memos, letters, and forms.
• Assist in the preparation of regularly scheduled reports.
• Be able to manage competing priorities in a timely and efficient manner.
• Manage and maintain the President’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Coordinate and prepare materials for meetings, presentations, and reports.
• Conduct research and compile data as needed for various projects and initiatives.
• Handle confidential information with discretion and maintain strict confidentiality at all times.
• Anticipate the needs of the President and proactively address them to facilitate their workflow and productivity.

Requirements

• Comfortable working on a computer.
• 3+ years with Data entry and system navigation.
• Detail orientated.
• Able to maintain a friendly and professional tone at all times.
• Previous experience using Connected software is a plus.