Administrative Assistant

SPX Technologies, Inc.; Springfield (MO); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Generous paid time off

Health insurance plans

401(k) match

Educational assistance

Job summary

SPX Cooling Technologies, part of SPX Technologies, seeks an Administrative Assistant in Springfield. The role provides essential front-desk support, handles visitor logistics, answers calls, and assists HR, production planning, quality, and EHS staff.

The ideal candidate will be organized, customer-focused, and proficient with Microsoft Office, able to manage files, onboarding, and coordinating safety programs in a dynamic plant environment.

Qualifications

• High school diploma or GED required.
• Prior administrative assistant experience is a plus.
• Strong communication and computer skills.
• Familiarity with Word, Excel and PowerPoint is preferred.

Responsibilities

• Welcome on-site visitors and direct them to the appropriate personnel.
• Answer phone calls and route to the right person or voicemail.
• Provide basic information such as address and directions.
• Maintain front desk and ensure supplies are available.
• Ensure employee files are up to date and assist with onboarding.
• Support Human Resources, Production Planning, Quality, EHS, and other operations.
• Post and remove job bids and plant notices for HR.
• Coordinate safety shoes and prescription safety glasses programs.
• Maintain Springfield phone list and communicate to the plant.
• Perform other duties as assigned.

Skills

Customer service

Communication

Organization

Time management

Detail oriented

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Building the people that build the world. With platforms in HVAC and Detection and Measurement, SPX Technologies builds innovative solutions that enable a safer, more efficient, sustainable world. Through our RiSE talent development framework, we Reach, Identify, Strengthen, and Engage our employees to support them in their continued development. We’re a global company of problem solvers, collaborators, and innovators, and our businesses build solutions that impact the world.

As part of HVAC Cooling, SPX Cooling Technologies is a leader in high quality industrial HVAC equipment used to cool large facilities like hospitals, data centers, and power plants. With cooling towers, fans, and refrigeration units, companies rely on brands like Marley, Recold, and SGS to provide comfort and mission critical and industrial cooling solutions.

How You Will Make An Impact (Job Summary)

SPX is a diverse team of unique individuals who all make an impact. As calls or visitors come in, the incumbent maintains the daily visitors’ log. This role is also responsible for accepting special deliveries and pickups and helping direct people to the right places and people. This position provides administrative support for all plant operations and plant leadership. The successful incumbent is customer focused, highly organized, diplomatic, detail oriented and friendly.

What You Can Expect In This Role (Job Responsibilities)

• Welcome on-site visitors, determining the nature of business, and notifying visitors to appropriate personnel to ensure good customer service
• Answer phone calls and directing the caller to the appropriate personnel, department, or voicemail to ensure all calls are addressed
• Provide callers with basic information such as company address, directions to company location, and other related information
• Maintain front desk and ensure necessary supplies are available at all times
• Ensure employee files are up to date
• Assist with new hire onboarding and orientation
• Provide administrative support to Human Resources, Production Planning, Quality, EHS, and other plant operations as needed
• Post and remove job bids and plant notices for Human Resources
• Coordinate safety shoes, and prescription safety glasses programs
• Maintain Springfield phone list and communicate to plant
• Perform other duties as assigned

Performance Measures

• Customer feedback
• Tasks completed accurately and within assigned timeframe
• Project goals and values ratings

Individual Contributor Competencies

• Building Customer Loyalty
• Work Standards
• Continuous Improvement
• Initiating Action
• Adaptability
• Contributing to Team Success
• Managing Work (Time Management)
• Continuous Learning
• Communication

What We Are Looking For (Required/Ideal Experience, Skills, Education)

Education & Certifications

• High school diploma or GED required
• Prior experience as an administrative assistant a plus
• Strong communication and computer skills

Ideal Experience & Skills

• Building Customer Loyalty
• Work Standards
• Continuous Improvement
• Initiating Action
• Adaptability
• Contributing to Team Success
• Managing Work (Time Management)
• Continuous Learning
• Communication
• Familiarity with Microsoft Office programs such as Word, Excel and PowerPoint

Travel & Working Environment

• Office environment with varying degrees of noise levels
• Onsite — manufacturing plant environment, with potential exposure to all types of weather, including excessive heat, excessive cold, and excessive noise
• Sitting, Standing, and walking
• Perform Repetitive motions
• Keyboarding/typing
• Ability to read effectively from a computer screen and/or a paper copy
• Ability to handle a large volume of work and perform multiple tasks in a fast-paced environment
• Ability to communicate effectively

How We Live Our Culture

Our culture is at the center of what we do and, more importantly, who we are. Our core values set a standard for how we manage ourselves, and our Leadership Model sets the standard for how we engage with each other. Whether you are an individual contributor or you lead a large team, each of us leads at SPX.

What benefits do we offer?

• Generous and flexible paid time off including paid personal time off, caregiver, parental, and volunteer leave
• Competitive health insurance plans and 401(k) match, with benefits starting day one
• Competitive and performance-based compensation packages and bonus plans
• Educational assistance, leadership development programs, and recognition programs

Our commitment to embrace diversity to build a culture of inclusion at SPX

We value different backgrounds, experiences, and voices at SPX, and we are committed to challenging ourselves, openly communicating, and striving to improve every day. We believe in creating an inclusive work environment where everyone has a voice and is encouraged to realize their fullest potential.

SPX is an affirmative action and equal opportunity employer committed to making selection decisions without regard to race, color, religion, sex, sexual orientation or identity, national origin, age, disability, veteran status, or any other legally protected basis.