Administrative Assistant

William Charles Construction Company, LLC, a MasTec Company; Springfield (IL); On-site; USD 24,000 - 33,000; Full time

Job summary

A leading construction company is seeking an Administrative Assistant in Springfield, IL. The role involves providing administrative support, managing communications, and ensuring efficient operations. Ideal candidates will have strong communication skills and experience in office environments.

Benefits

401(k) with company match

Medical, Dental, and Vision insurance

Paid Time Off

Flexible spending account

Qualifications

• 1-3 years experience in an administrative role.

Responsibilities

• Establish and maintain a filing system.
• Handle incoming calls, emails, and correspondence.
• Assist customers and employees with requests.

Skills

Communication

Microsoft Office

Education

High School Diploma

Tools

Construction software

Job description

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Overview

William Charles Construction, a MasTec Company, is currently hiring an Administrative Assistant in our Springfield, IL office. The Administrative Assistant will provide administrative and general office support to the site and area operations.

The Administrative Assistant directly impacts business operations by providing efficient and effective support directly to the field. The Administrative Assistant will act as the primary point of contact for site personnel, Operations Managers, and Regional Support Managers.

Company Overview

With more than a century of exceptional work on our resume, William Charles Construction remains guided by the pursuit of excellence. Our “Do it Right the First Time” work ethic has been the cornerstone of our business philosophy since 1892. With our broad background in heavy civil construction, environmental management and mining and materials production, we have the expertise to help our customers complete their most complex projects.

MasTec’s Clean Energy & Infrastructure (CE&I) segment generates over $4 billion in annual revenue, providing construction services across industrial, renewables and infrastructure sectors. Our industrial expertise includes building products manufacturers, decarbonization, power generation facilities, manufacturing plants and mining. In infrastructure, we specialize in general heavy civil construction, underground utilities, structures, electrical work, material production, roadways, bridges, specialty pavement overlays, environmental projects and commercial buildings. Our renewables sector focuses on solar, wind and battery storage. Sustainability and safety are foundational to our culture and influence everything we do.

MasTec, a minority-owned Fortune 500 company, has shaped the construction industry for more than 90 years. With over 35,000 employees and 400 offices nationwide, we provide flexibility and career growth in dynamic work environments.

Responsibilities

• Establish and maintain a filing system, ensuring documentation/information is current and can be readily retrieved
• Assist with external and internal vendor relations, including but not limited to, payment of invoices, new vendor setup, and resolution of any vendor issues
• Handle incoming calls, emails, and company related correspondence daily, including customer inquiries and complaints, routing inquiries/requests to appropriate individual/department for response, following up and providing any coordination necessary to ensure response occurs in timely, efficient manner
• Assist customers with immediate needs and help employees with tasks related to customer requests
• Track paperwork, process new work/projects, change the status of work/projects, create invoices for all jobs and keep a detailed record of start and end dates in a separate log
• Organize and coordinate staff and other meetings, including preparing materials pertaining to agenda items, following up with staff members regarding status of action items, etc
• Respond timely to requests from Resource Management and Field Operations
• Keep site bulletin boards updated and neatly organized with company newsletters, safety posters, federal posters, workers compensation information, etc
• Attend crew meetings as needed to collect documents, communicate information, and respond to inquiries
• Maintain safe work environment by following and supporting safe practices
• Prepare and submit expense reports weekly in accordance with company policy, including for traveling technicians and new hires
• Receive payroll timesheets and input in a timely fashion to ensure employees get paid on time
• Assist/provide backup support to other office support employees as required
• Coordinate special projects as assigned
• Assist and support field management on projects and daily business needs
  
  

Qualifications

Qualifications

• High School Diploma or equivalent required
• 1-3 years experience in an administrative role
  
  

Knowledge/Skills/Abilities

• Ability to effectively communicate verbally and in writing
• Working knowledge of Microsoft Office
• Working knowledge of Construction software preferred
• Working knowledge of office equipment such as scanning, printing, emailing documents
  
  

What's In It For You

Financial Wellbeing

• Competitive pay - $24.52 – $33.00/hour, commensurate with experience
• 401(k) with company match & Employee Stock Purchase Plan (ESPP)
• Flexible spending account (Healthcare & Dependent care)
  
  

Health & Wellness

• Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children
• Diabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance
  
  

Family & Lifestyle

• Paid Time Off, Paid Holidays, Bereavement Leave
• Military Leave, including Differential Pay and Benefits Continuation
• Employee Assistance Program
  
  

Planning for the Unexpected

• Short and long-term disability, life insurance, and accidental death & dismemberment
• Voluntary life insurance, accident, critical illness, hospital indemnity coverage
• Emergency Travel Assistance Program
• Group legal plan
  
  

Position may be subject to pre-employment screening, which may include background check and drug testing. Accessibility: If you need accommodation as part of the employment process, contact [e-mail]. Due to the high volume of applications received, we are unable to respond to individual requests regarding application status. Please log into your candidate profile for up-to-date information.

MasTec, Inc. is an Equal Employment Opportunity Employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, disability, genetic information, military status, or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec's policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions.

MasTec Clean Energy & Infrastructure and our subsidiaries do not work with any third-party recruiters or agencies without a valid signed agreement and partnership with the Corporate Talent Acquisition Team.

Disclaimer: MasTec and our Subsidiaries will never ask prospective employees for any form of payment or money transfer as part of job application or onboarding. We do not ask prospective employees for information about credit cards or personal passwords, and it does not require applicants to purchase equipment or software. Ensure that all recruiter email addresses end in @mastec.com or @talent.icims.com. If you suspect you are the target of a scam, we advise you to contact your local law enforcement agency and report fraud at https://reportfraud.ftc.gov/ .

Service Line (UKG) : Name

WCL-William Charles Construct

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Construction

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Disability insurance

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