Administrative Assistant

Franklin Academy Charter Schools; Southwest Ranches (FL); On-site; USD 19,000 - 25,000; Full time

Benefits offered by this job

Medical, Dental, Vision insurance

Life insurance

401K with employer match

Paid time off (PTO) – vacation, sick,

14 paid holidays per year

Competitive hourly rate

Job summary

Franklin Academy Charter Schools in Southwest Ranches, FL is seeking a full-time administrative assistant for front office support. You will handle secretarial tasks, communicate with students, parents, staff, and others, and help ensure smooth operations.

The ideal candidate is highly organized, able to multi-task with strong communication and data-management skills. Bilingual Spanish is preferred; this position offers a full-time schedule and comprehensive benefits.

Qualifications

• Master multi-tasker with excellent communication skills and upbeat attitude.
• Extremely organized, process driven, and detail oriented.
• Takes initiative and is resourceful in problem solving.
• Positive interpersonal skills and can work well on a team with internal staff and external partners.
• Proficient with MS Office, SIS, and email communications.

Responsibilities

• Attend to parents, students, staff, and visitors via phone, mail, and e-mail with professional, courteous service.
• Perform office tasks such as sorting mail, operating the copy machine, and serving as telephone receptionist.
• Work on small projects as assigned by administration.
• Manage large amounts of data, review records, detect errors, and correct them.
• Develop processes that promote organization and attention to detail to prioritize assignments.
• Other duties as directed by the principal.

Skills

Multitasking

Excellent communication

Organizational skills

Problem solving

Team collaboration

Education

High school diploma or equivalent

Tools

Microsoft Office (Word, Excel, PowerPoint)

Student Information System (SIS)

Email communications

Job description

Overview

Administrative support position responsible for creating a positive environment and ensuring smooth operations of the front office. The position provides secretarial and administrative support to the administration and communicates information to students, parents, staff, and/or other entities.

Description

Administrative support position responsible for creating a positive environment and ensuring smooth operations of the front office. The position provides secretarial and administrative support to the administration and communicates information to students, parents, staff, and/or other entities.

Employment Schedule:

12-months, full-time

Duties And Responsibilities

• Attend to parents, students, staff, and visitors, providing polite and professional assistance via phone, mail, and e-mail, and generally being a helpful and positive presence in the workplace.
• Perform office tasks such as sorting mail, operating the copy machine, serving as telephone receptionist and others
• Work on small projects as assigned.
• Manage large amounts of data, research and interpret records, detect errors, and make the necessary corrections.
• Look for ways to improve and promote quality and demonstrates accuracy and thoroughness
• Develops processes that promote organization and attention to detail to effectively prioritize multiple assignments
• Other duties as directed by the principal

Full-time Administrative Assistants Are Eligible For The Following Benefits

• Medical, Dental, Prescription drug, and Vision
• Life insurance and Voluntary life insurance
• 401K Plan with employer match
• Paid time off (PTO) – vacation, sick, personal
• Fourteen (14) paid holidays per year
• Hourly Rate: $14.00 - $18.00
• Retention Stipend (Referendum): $5,000.00

Franklin Academy is a Drug-Free Workplace. All candidates are required to pass a mandatory drug screening and background check (https://info.flclearinghouse.com).

FRANKLIN ACADEMY IS AN EQUAL OPPORTUNITY EMPLOYER. It is the policy of Franklin Academy not to discriminate against any applicant for employment, or any employee because of age, color, sex, sexual orientation or expression, disability, national origin, race, religion, or veteran status.

Requirements

• Master multi-tasker with excellent communication skills and an upbeat attitude
• Is extremely organized, process driven, and detail oriented.
• Takes initiative and is resourceful in problem solving.
• Positive interpersonal skills and can work well on a team; has the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.
• Demonstrated proficiency with Microsoft Office (Word, Excel, PowerPoint), Student Information System (SIS) and email communications.
• High school degree or equivalent
• Clerical experience: 2 years (Preferred)
• Customer Service: 2 years (Preferred)
• Spanish (Preferred); many of our families are primarily Spanish speaking.
• Successful results of criminal and employment background check and drug testing.

Salary Description

$14.00 - $18.00