Administrative Assistant

Abraxas Youth & Family Services; South Mountain (PA); On-site; USD 21,000 - 29,000; Full time

Benefits offered by this job

DailyPay

Medical Insurance after 30 days

401(k) Retirement Plan

Paid Time Off

Employee Assistance Program

Wellness Programs

Employee Referral Bonuses

Company-Paid Training

Job summary

Abraxas Youth Center is seeking an Administrative Assistant at the South Mountain, PA location to support daily operations of the facility. The role handles clerical tasks, scheduling, reporting, and communications with staff and clients.

The position requires a high school diploma with business courses and secretarial experience, or an associate’s degree with related experience. This full-time role offers $18.00 per hour and benefits, with DailyPay available.

Qualifications

• High school diploma with business courses plus four years of general secretarial experience.
• Or an Associate’s degree in business or related field plus two years of general secretarial experience.
• At least twenty-one (21) years of age and valid Driver's License.
• Must pass federal and state background checks including drug-related and other violations.
• Ability to work with computers and common software.

Responsibilities

• Operate telephone system, route calls, and distribute messages accurately.
• Greet and announce clients and visitors to staff.
• Prepare routine letters, memos, and reports; handle confidential information.
• Maintain administrative filing system and ensure regulatory compliance.
• Prepare and distribute monthly reports and correspondence to outside agencies.
• Assist with mail, supplies, and scheduling; support clerical intake and client files.
• Coordinate and type reports required by outside referral agencies; meet deadlines.

Skills

Compassionate

Dependable

Patient

Team-oriented

Service-focused

Professional

Positive

Helping others

Microsoft Office

Education

High school diploma with business courses

Associate’s degree in business

Tools

Microsoft Office

Job description

• Certification Opportunities
• Opportunities Across Multiple Service Lines
• Strengthen Communities

Make an Impact Every Day to Shape Futures

Administrative Assistant

Abraxas Youth Center (AYC, Building 3) 10058 South Mountain Road, Building 3, South Mountain, PA

Full-Time

18.00/hour

DailyPay Available

Looking for More Than Just a Job?

At Abraxas Youth and Family Services we believe every person deserves the opportunity to live a meaningful, fulfilling, and independent life.

We’re seeking compassionate, dedicated professionals who are looking for more than a paycheck. We’re looking for individuals who want to make a difference, build rewarding careers, and become part of a team committed to helping others succeed.

Whether you’re beginning your career, changing professions, or bringing years of experience, we provide the training, support, and opportunities needed to help you thrive.

About Abraxas Youth And Family Services

For more than 53 years, Abraxas Youth and Family Services has been dedicated to improving lives through high-quality services and support.

Our employees play a vital role in helping individuals achieve greater independence, confidence, and success while promoting dignity, respect, inclusion, and personal choice.

Every day, our team members make a meaningful impact by supporting people in reaching their goals and living their best lives.

Why Join Our Team?

Competitive Pay & Benefits

• Competitive Compensation
• DailyPay – Access Your Earned Wages Before Payday
• Medical, Dental & Vision Insurance - Available after 30 days of employment
• 401(k) Retirement Plan
• Paid Time Off
• Employee Assistance Program
• Wellness Programs
• Employee Referral Bonuses
• Company-Paid Training

Career Growth & Development

• Paid Training Programs
• Professional Development Opportunities
• Certification Opportunities
• Leadership Development Programs
• Career Advancement Opportunities
• Opportunities Across Multiple Service Lines

Meaningful Work That Matters

• Make a Difference Every Day
• Support Individuals and Families
• Build Meaningful Relationships
• Strengthen Communities
• Join a Mission-Driven Organization

What You’ll Do

The position performs administrative, clerical, and technical functions for the facility.

Responsibilities include, but not limited to:

• Operate telephone system, route incoming calls, record and distribute messages in an accurate, timely, and professional manner.
• Greet and announce clients and visitors to appropriate staff members.
• Compose routine letters, correspondence, memos, reports and other confidential information to assist appropriate supervisory and administrative staff members.
• Maintains administrative filing system that provides access to specific information according to outside referral agencies to ensure regulatory compliance.
• Compose various daily, weekly, and monthly reports as assigned.
• Types and distributes monthly reports or correspondence via fax/mail to appropriate outside referral agencies to ensure regulatory compliance.
• Assist with reports for general program/facility correspondence such as client reports, facility evaluation reports, policies and procedures, meeting minutes, and maintaining back up files.
• Maintain appropriate staff schedules such as administrative and supervisory.
• Maintain, record, and update program/facility information as appropriate such as training records, phone list, and policies and procedures.
• Assist with the distribution of incoming mail and prepare outgoing mail.
• Assist with supply ordering, distribution, and filing.
• Completes data entry.
• Contact appropriate individuals for repair and maintenance of office equipment.
• Perform and assist in clerical intake process on clients, assist with maintaining client files, and include case affiliate for reporting purposes.
• Coordinate and type all reports required by outside referral agencies such as clients and population reports and meet designated deadlines to ensure regulatory compliance.
• Supports the Abraxas philosophy and mission and promotes the Seven Key Principles of care.
• Demonstrates appropriate use of Safe Crisis Management techniques and skills.

Who We’re Looking For

You may be a great fit if you are:

• Compassionate
• Dependable
• Patient
• Team-Oriented
• Service-Focused
• Professional
• Positive
• Committed to Helping Others

Qualifications

Education and Experience:

• High school diploma with business courses, plus four years of general secretarial experience

OR

• Associate’s degree in business or related field, plus two years of general secretarial experience.

Other Qualifications:

• At least twenty-one (21) years of age
• Must have a valid Driver's License
• Physical exam that includes TB and drug testing.
• Must pass both federal and state background checks which screen for crimes including, but not limited to drug related crimes, violent crimes, sexual abuse, domestic violence, child abuse, and repeated misdemeanors.
• Satisfactory completion of background screening and applicable pre-employment checks, including but not limited to employment and/or personal reference and driving records.
• Ability to work with computers and the necessary software typically used by the department.

Schedule

• Full-Time
• Monday-Friday, 7a-5p depending on staffing needs

Physical Requirements

• Ability to stand, walk, bend, and assist individuals as needed
• Ability to perform essential job functions with or without reasonable accommodation

About Our Organization

Abraxas Youth and Family Services is part of the Imperium family of companies.

Employment for this position is administered through Apis Services, Inc.

Equal Opportunity Employer

Apis Services, Inc., Inperium Inc., and affiliates provide equal employment opportunities for all employees and applicants for employment in compliance with all federal and applicable state and local laws and regulations, including nondiscrimination in hiring and employment.

All employment decisions are made without regard to race, color, religion, sex, national origin, ancestry, age, sexual orientation, gender identity or expression, disability, genetic information, marital status, pregnancy, childbirth, veteran status, or any other status protected by law.

This policy of nondiscrimination and equal employment opportunity extends to every phase and aspect of hiring and employment.