Administrative Assistant

ADP, Inc.; South Mountain (PA); On-site; USD 34,000 - 42,000; Full time

Benefits offered by this job

DailyPay – Access Your Earned Wages

Medical, Dental & Vision Insurance – 1

Wellness Programs

Employee Referral Bonuses

Career Advancement Opportunities

Make a Difference Every Day

Support Individuals and Families

Strengthen Communities

Job summary

Abraxas Youth and Family Services is seeking an Administrative Assistant at our South Mountain, PA location. You will perform a variety of clerical tasks, operate the telephone system, greet clients, and prepare routine communications to support supervisory staff.

The role includes maintaining filing systems, generating monthly reports, assisting with correspondence to external agencies, and coordinating supply orders.

Qualifications

• Education and experience requirements: High school diploma with business courses plus four years of general secretarial experience.
• Alternate path: Associate’s degree in business or related field plus two years of general secretarial experience.
• Other qualifications: 21+ years of age, valid driver's license, TB and drug screening, background checks, and basic computer/software proficiency.

Responsibilities

• Operate telephone system, route calls, and distribute messages accurately and promptly.
• Greet clients and visitors and announce to staff.
• Prepare routine letters, memos, reports and confidential documents for supervisors.
• Maintain filing systems and ensure regulatory access.
• Prepare and distribute monthly reports and correspondence to outside agencies.
• Assist with mail distribution, supplies, and maintenance coordination.
• Support training records, phone lists, and program information updates.

Skills

Dependable

Team-Oriented

Service-Focused

Professional

Positive

Committed to Helping Others

Education

High school diploma with business courses

Associate’s degree in business

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Administrative Assistant

Regular Full Time Clerical South Mountain, PA, US

4 days ago Requisition ID: 9985

Make an Impact Every Day to Shape Futures

Administrative Assistant

10058 South Mountain Road, Building 3, South Mountain, PA

Looking for More Than Just a Job?

At Abraxas Youth and Family Services we believe every person deserves the opportunity to live a meaningful, fulfilling, and independent life.

We’re seeking compassionate, dedicated professionals who are looking for more than a paycheck. We’re looking for individuals who want to make a difference, build rewarding careers, and become part of a team committed to helping others succeed.

Whether you’re beginning your career, changing professions, or bringing years of experience, we provide the training, support, and opportunities needed to help you thrive.

About Abraxas Youth and Family Services

For more than 53 years, Abraxas Youth and Family Services has been dedicated to improving lives through high-quality services and support.

Our employees play a vital role in helping individuals achieve greater independence, confidence, and success while promoting dignity, respect, inclusion, and personal choice.

Every day, our team members make a meaningful impact by supporting people in reaching their goals and living their best lives.

Why Join Our Team?

• DailyPay – Access Your Earned Wages Before Payday
• Medical, Dental & Vision Insurance – Available after 30 days of employment
• Wellness Programs
• Employee Referral Bonuses
• Career Advancement Opportunities
• Make a Difference Every Day
• Support Individuals and Families
• Strengthen Communities

What You’ll Do

• Operate telephone system, route incoming calls, record and distribute messages in an accurate, timely, and professional manner.
• Greet and announce clients and visitors to appropriate staff members.
• Compose routine letters, correspondence, memos, reports and other confidential information to assist appropriate supervisory and administrative staff members.
• Maintains administrative filing system that provides access to specific information according to outside referral agencies to ensure regulatory compliance.
• Compose various daily, weekly, and monthly reports as assigned.
• Types and distributes monthly reports or correspondence via fax/mail to appropriate outside referral agencies to ensure regulatory compliance.
• Assist with reports for general program/facility correspondence such as client reports, facility evaluation reports, policies and procedures, meeting minutes, and maintaining back up files.
• Maintain appropriate staff schedules such as administrative and supervisory.
• Maintain, record, and update program/facility information as appropriate such that training records, phone list, and policies and procedures.
• Assist with the distribution of incoming mail and prepare outgoing mail.
• Assist with supply ordering, distribution, and filing.
• Contact appropriate individuals for repair and maintenance of office equipment.
• Perform and assist in clerical intake process on clients, assist with maintaining client files, and include case affiliate for reporting purposes.
• Coordinate and type all reports required by outside referral agencies such as clients and population reports and meet designated deadlines to ensure regulatory compliance.
• Supports the Abraxas philosophy and mission and promotes the Seven Key Principles of care.
• Demonstrates appropriate use of Safe Crisis Management techniques and skills.

Who We’re Looking For

• Dependable
• Team-Oriented
• Service-Focused
• Professional
• Positive
• Committed to Helping Others

Qualifications

Education and Experience:

• High school diploma with business courses, plus four years of general secretarial experience

OR

• Associate’s degree in business or related field, plus two years of general secretarial experience.

Other Qualifications:

• At least twenty-one (21) years of age
• Must have a valid Driver's License
• Physical exam that includes TB and drug testing.
• Must pass both federal and state background checks which screen for crimes including, but not limited to drug related crimes, violent crimes, sexual abuse, domestic violence, child abuse, and repeated misdemeanors.
• Satisfactory completion of background screening and applicable pre-employment checks, including but not limited to employment and/or personal reference and driving records.
• Ability to work with computers and the necessary software typically used by the department.

Physical Requirements

• Ability to stand, walk, bend, and assist individuals as needed
• Ability to perform essential job functions with or without reasonable accommodation

About Our Organization

Abraxas Youth and Family Services is part of the Imperium family of companies.

Employment for this position is administered through Apis Services, Inc.

Equal Opportunity Employer

Apis Services, Inc., Inperium Inc., and affiliates provide equal employment opportunities for all employees and applicants for employment in compliance with all federal and applicable state and local laws and regulations, including nondiscrimination in hiring and employment.

All employment decisions are made without regard to race, color, religion, sex, national origin, ancestry, age, sexual orientation, gender identity or expression, disability, genetic information, marital status, pregnancy, childbirth, veteran status, or any other status protected by law.

This policy of nondiscrimination and equal employment opportunity extends to every phase and aspect of hiring and employment.