Administrative Assistant
Abraxas Youth & Family Services
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Benefits offered by this job
Job summary
Abraxas Youth Center (AYC) in South Mountain, PA is seeking an Administrative Assistant for full-time, 18.00/hour. You will perform administrative, clerical, and technical duties, greet visitors, manage correspondence, prepare reports, and maintain files and schedules.
Position requires a high school diploma with business courses or an associate’s degree with secretarial experience, valid driver’s license, and background checks. DailyPay is available.
Qualifications
- High school diploma with business courses plus four years of general secretarial experience.
- Associate’s degree in business or related field plus two years of general secretarial experience.
- At least twenty-one (21) years of age; valid Driver's License; background checks required.
Responsibilities
- Operate telephone system, route calls, and distribute messages accurately.
- Greet clients and visitors and route to appropriate staff.
- Prepare letters, memos, reports and other confidential documents for supervisory staff.
- Maintain administrative filing system for regulatory compliance and easy access.
- Prepare and distribute monthly reports and other routine correspondence to outside agencies.
- Maintain staff schedules and keep training records, phone lists, and procedures up to date.
- Assist with mail distribution, supplies ordering, and data entry.
- Coordinate and type reports required by outside referral agencies and meet deadlines.
Skills
Education
Job description
- Certification Opportunities
- Opportunities Across Multiple Service Lines
- Strengthen Communities
Abraxas Youth Center (AYC, Building 3)
10058 South Mountain Road, Building 3, South Mountain, PA
Full-Time
18.00/hour
DailyPay Available
At Abraxas Youth and Family Services we believe every person deserves the opportunity to live a meaningful, fulfilling, and independent life.
We’re seeking compassionate, dedicated professionals who are looking for more than a paycheck. We’re looking for individuals who want to make a difference, build rewarding careers, and become part of a team committed to helping others succeed.
Whether you’re beginning your career, changing professions, or bringing years of experience, we provide the training, support, and opportunities needed to help you thrive.
For more than 53 years, Abraxas Youth and Family Services has been dedicated to improving lives through high-quality services and support.
Our employees play a vital role in helping individuals achieve greater independence, confidence, and success while promoting dignity, respect, inclusion, and personal choice.
Every day, our team members make a meaningful impact by supporting people in reaching their goals and living their best lives.
- Competitive Compensation
- DailyPay – Access Your Earned Wages Before Payday
- Medical, Dental & Vision Insurance - Available after 30 days of employment
- 401(k) Retirement Plan
- Paid Time Off
- Employee Assistance Program
- Wellness Programs
- Employee Referral Bonuses
- Company-Paid Training
- Paid Training Programs
- Professional Development Opportunities
- Certification Opportunities
- Leadership Development Programs
- Career Advancement Opportunities
- Opportunities Across Multiple Service Lines
- Make a Difference Every Day
- Support Individuals and Families
- Build Meaningful Relationships
- Strengthen Communities
- Join a Mission-Driven Organization
The position performs administrative, clerical, and technical functions for the facility.
- Operate telephone system, route incoming calls, record and distribute messages in an accurate, timely, and professional manner.
- Greet and announce clients and visitors to appropriate staff members.
- Compose routine letters, correspondence, memos, reports and other confidential information to assist appropriate supervisory and administrative staff members.
- Maintains administrative filing system that provides access to specific information according to outside referral agencies to ensure regulatory compliance.
- Compose various daily, weekly, and monthly reports as assigned.
- Types and distributes monthly reports or correspondence via fax/mail to appropriate outside referral agencies to ensure regulatory compliance.
- Assist with reports for general program/facility correspondence such as client reports, facility evaluation reports, policies and procedures, meeting minutes, and maintaining back up files.
- Maintain appropriate staff schedules such as administrative and supervisory.
- Maintain, record, and update program/facility information as appropriate such as training records, phone list, and policies and procedures.
- Assist with the distribution of incoming mail and prepare outgoing mail.
- Assist with supply ordering, distribution, and filing.
- Completes data entry.
- Contact appropriate individuals for repair and maintenance of office equipment.
- Perform and assist in clerical intake process on clients, assist with maintaining client files, and include case affiliate for reporting purposes.
- Coordinate and type all reports required by outside referral agencies such as clients and population reports and meet designated deadlines to ensure regulatory compliance.
- Supports the Abraxas philosophy and mission and promotes the Seven Key Principles of care.
- Demonstrates appropriate use of Safe Crisis Management techniques and skills.
- Compassionate
- Dependable
- Patient
- Team-Oriented
- Service-Focused
- Professional
- Positive
- Committed to Helping Others
- High school diploma with business courses, plus four years of general secretarial experience
OR
- Associate’s degree in business or related field, plus two years of general secretarial experience.
- At least twenty-one (21) years of age
- Must have a valid Driver's License
- Physical exam that includes TB and drug testing.
- Must pass both federal and state background checks which screen for crimes including, but not limited to drug related crimes, violent crimes, sexual abuse, domestic violence, child abuse, and repeated misdemeanors.
- Satisfactory completion of background screening and applicable pre-employment checks, including but not limited to employment and/or personal reference and driving records.
- Ability to work with computers and the necessary software typically used by the department.
- Full-Time
- Monday-Friday, 7a-5p depending on staffing needs
- Ability to stand, walk, bend, and assist individuals as needed
- Ability to perform essential job functions with or without reasonable accommodation
Abraxas Youth and Family Services is part of the Imperium family of companies.
Employment for this position is administered through Apis Services, Inc.
Apis Services, Inc., Inperium Inc., and affiliates provide equal employment opportunities for all employees and applicants for employment in compliance with all federal and applicable state and local laws and regulations, including nondiscrimination in hiring and employment.
All employment decisions are made without regard to race, color, religion, sex, national origin, ancestry, age, sexual orientation, gender identity or expression, disability, genetic information, marital status, pregnancy, childbirth, veteran status, or any other status protected by law.
This policy of nondiscrimination and equal employment opportunity extends to every phase and aspect of hiring and employment.
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