Administrative Assistant

Nova Engineering and Environmental LLC; South Carolina; On-site; USD 34,000 - 52,000; Full time

Benefits offered by this job

Comprehensive group medical insurance

401K with company matching

Paid time off

Company-observed paid holidays

Company paid life insurance

Company paid short term disability

Wellness program with incentives

Employee Assistance Program

Job summary

NOVA Engineering and Environmental LLC in Greenville, SC seeks an Administrative Assistant to provide general office support and a range of clerical tasks. The role supports project managers with reports, timesheets, invoices, and proposals, while handling accounts payable and filing.

You will help with orientation coordination and implement efficient office systems. Ideal candidates have 4+ years of administrative experience, preferably in engineering or construction, and are proficient in MS

Qualifications

• 4+ years of administrative experience, preferably in engineering or construction.
• Experience with Vantage Point and Metafield preferred.
• Strong MS Office skills and ability to learn internal software including Metafield and Deltek.
• Excellent communication, attention to detail and organizational abilities.
• Valid Driver's License required.

Responsibilities

• Provide general office support and clerical tasks to ensure efficient operations.
• Process internal reports, timesheets, client reporting, contracts and invoices.
• Assist with accounts payable and maintain filing systems (hard and electronic).
• Support new employee orientation and coordinate with Corporate HR.
• Produce proposals, SOQs and other documents; assist with project reporting.

Skills

Administrative experience

Vantage Point

Metafield

Revenue recognition

MS Office

Communication

Attention to detail

Driver's license

Tools

Deltek

Metafield

Job description

Description

NOVA Engineering is seeking an Administrative Assistant to join our team in our Greenville, SCoffice. This position will provide general office support with a variety of clerical activities and related tasks.

This position supports department operations by maintaining internal systems, providing administrative support to project managers (processing of internal reports & timesheets, client reporting, assistance with contract change orders, paper and electronic data filing, input of data and preparation of invoices, proposal preparation/assembly, etc.), compiling & processing accounts payables, maintaining departmental equipment & supplies, and general office management.

Duties:

• Administer office services to achieve efficient and economical operations.
• Assist with accounts payable.
• Maintain departmental files (both hard copy and electronic).
• Responsible for assistance with new employee orientation, including coordination with Corporate Human Resources.
• Responsible for P&L and other financial processing, including timesheet, expense reports, work orders and draft invoicing.
• Typing/word processing, printing, filing, mailing and production of documents such as SOQs, proposals, bids, reports, etc. Proofread work to assist technical and managerial staff.
• Work closely with management to establish systems and procedures for delivery of services in a timely, efficient and cost-effective manner.

Skills/Qualifications:

• 4+ years of administrative experience, preferably in the engineering or construction industry.
• Vantage Point and Metafield experience strongly preferred
• General understanding of revenue recognition (work in progress and unbilled reports).
• Excellent computer skills (Microsoft Office software and the ability to learn NOVA’s internal software, including Metafield and Deltek).
• Strong communication skills, both verbal and written
• Strong attention to detail and ability to check own work
• Experience with MS Office (Excel, Word, PowerPoint, etc.) and Outlook
• Valid Driver's License is required

Check out our Perks:

In addition to our welcoming company culture and competitive compensation packages, our employees enjoy the below benefits:

• Comprehensive group medical insurance, including health, dental and vision
• Opportunity for professional growth and advancement
• Paid time off
• Company–observed paid holidays
• Company paid life insurance for employee, spouse and children
• Company paid short term disability coverage
• Other supplemental benefit offerings including long-term disability, critical illness, accident and identity theft protection
• 401K retirement with company matching of 50% on the first 6% of employee contributions
• Wellness program with incentives
• Employee Assistance Program

NOVA is an Equal Opportunity Employer. All qualified candidates are encouraged to apply. NOVA does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, ancestry, marital status, veteran status or any other characteristic protected by law.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.