Administrative Assistant

Nova-Engineering-; Greenville (SC); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Comprehensive group medical insurance

Paid time off

Company-observed paid holidays

Company paid life insurance (employee,

Company paid life insurance for spouse

Company paid life insurance for depend

Short term disability coverage

Long-term disability

401K with company match 50%

Wellness program

Employee Assistance Program

Job summary

NOVA Engineering is seeking an Administrative Assistant to join our Greenville, SC office. The role provides general office support and clerical assistance to project managers, including processing invoices and reports, filing, and proposal preparation.

Ideal candidates have 4+ years in administration, familiarity with Metafield/Deltek, strong communication skills, and a valid driver’s license. This position offers comprehensive benefits and a collaborative engineering-focused environment in

Qualifications

• 4+ years of administrative experience; preferably in the engineering or construction industry.
• Vantage Point and Metafield experience strongly preferred.
• General understanding of revenue recognition (work in progress and unbilled reports).
• Excellent computer skills (MS Office) and ability to learn NOVA’s internal software, including Metafield and Deltek.
• Strong communication skills, both verbal and written.
• Strong attention to detail and ability to check own work.
• Experience with MS Office (Excel, Word, PowerPoint, etc.) and Outlook.
• Valid Driver's License is required.

Responsibilities

• Administer office services to achieve efficient and economical operations.
• Assist with accounts payable.
• Maintain departmental files (hard copy and electronic).
• Assist with new employee orientation, including coordination with Corporate Human Resources.
• Responsible for P&L and other financial processing, including timesheets, expense reports, work orders and draft invoicing.
• Typing/word processing, printing, filing, mailing and production of documents such as SOQs, proposals, bids and reports; proofread for accuracy.
• Work closely with management to establish systems and procedures for timely, cost-effective service delivery.

Skills

Administrative experience

MS Office proficiency

Strong communication

Attention to detail

Valid Driver's License

Tools

Metafield

Deltek

MS Outlook

Job description

Description

NOVA Engineering is seeking an Administrative Assistant to join our team in our Greenville, SCoffice. This position will provide general office support with a variety of clerical activities and related tasks.

This position supports department operations by maintaining internal systems, providing administrative support to project managers (processing of internal reports & timesheets, client reporting, assistance with contract change orders, paper and electronic data filing, input of data and preparation of invoices, proposal preparation/assembly, etc.), compiling & processing accounts payables, maintaining departmental equipment & supplies, and general office management.

Duties:

• Administer office services to achieve efficient and economical operations.
• Assist with accounts payable.
• Maintain departmental files (both hard copy and electronic).
• Responsible for assistance with new employee orientation, including coordination with Corporate Human Resources.
• Responsible for P&L and other financial processing, including timesheet, expense reports, work orders and draft invoicing.
• Typing/word processing, printing, filing, mailing and production of documents such as SOQs, proposals, bids, reports, etc. Proofread work to assist technical and managerial staff.
• Work closely with management to establish systems and procedures for delivery of services in a timely, efficient and cost-effective manner.

Skills/Qualifications:

• 4+ years of administrative experience, preferably in the engineering or construction industry.
• Vantage Point and Metafield experience strongly preferred
• General understanding of revenue recognition (work in progress and unbilled reports).
• Excellent computer skills (Microsoft Office software and the ability to learn NOVA’s internal software, including Metafield and Deltek).
• Strong communication skills, both verbal and written
• Strong attention to detail and ability to check own work
• Experience with MS Office (Excel, Word, PowerPoint, etc.) and Outlook
• Valid Driver's License is required

Check out our Perks:

In addition to our welcoming company culture and competitive compensation packages, our employees enjoy the below benefits:

• Comprehensive group medical insurance, including health, dental and vision
• Opportunity for professional growth and advancement
• Paid time off
• Company–observed paid holidays
• Company paid life insurance for employee, spouse and children
• Company paid short term disability coverage
• Other supplemental benefit offerings including long-term disability, critical illness, accident and identity theft protection
• 401K retirement with company matching of 50% on the first 6% of employee contributions
• Wellness program with incentives
• Employee Assistance Program

NOVA is an Equal Opportunity Employer. All qualified candidates are encouraged to apply. NOVA does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, ancestry, marital status, veteran status or any other characteristic protected by law.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.