Administrative Assistant

RCA - Recovery Centers of America Management Company; South Amboy (NJ); On-site; USD 26,000 - 28,000; Full time

Job summary

Recovery Centers of America in South Amboy, NJ seeks an Administrative Assistant to perform a variety of administrative tasks for individuals, groups, or departments. The role includes preparing reports, minutes, and correspondence; editing documents; managing schedules and travel; and supporting meetings and presentations.

Excellent organization and communications skills are essential. Qualifications include a High School Diploma (Associates preferred), 3+ years in admin support, and strong

Qualifications

• High School Diploma required; Associates Degree preferred.
• 3+ years of administrative support, preferably for executive staff.
• Strong computer skills including Word, Excel, PowerPoint and Outlook.

Responsibilities

• Transcribe, format, input, edit, retrieve and transmit text, data and graphics.
• Greet guests and clients; maintain high level of customer service in communications.
• Organize and maintain files and records; prepare correspondence, reports and presentations.
• Maintain communication with patients, families, referral sources and staff.
• Manage office supplies; monitor inventory and place orders.
• Support team with projects as needed.

Skills

Interpersonal skills

Customer service

Communication

Education

High School Diploma

Associates Degree preferred

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Location: Recovery Centers of America – South Amboy, NJAddress: 901 Ernston Road, South Amboy, NJPay: From $19.00 per hour

Position Overview

The Administrative Assistant performs administrative duties for an individual, group, or department. Prepares reports, meeting minutes and correspondence. Creates and edits documents, spreadsheets and presentations. Manages schedules, arranges appointments and itineraries. Coordinates meetings, travel, conference calls, and completes expense reports. Answer and transfer phone calls. Remain knowledgeable of corporate or facility policies. May make contacts of a sensitive, complex, and confidential nature. May work for one or several department professionals, division heads, officers, or managers.

Key Responsibilities

• Supports the team by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Welcomes guests and clients by greeting them, in person or on the telephone; answering or directing inquiries, and maintains a high level of customer service in all internal and external communications.
• Organizes and maintain files and records.
• Prepares correspondence, reports, and presentations. Maintain communication with patients, families, referral sources, and unit staff.
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
• Contributes to team effort by assisting with projects as needed.

Education & Experience

Required:

• High School Diploma, Associates Degree preferred
• 3+ years of administrative support work, preferably for executive level staff.
• Requires strong computer and internet research skills, including Microsoft Word, Excel, PowerPoint, and Outlook.
• Excellent interpersonal skills and “can do” attitude are required.
• Ability to work well with all levels of internal management and staff, as well as outside clients and vendors
• Job Knowledge: Understand duties, technical skills, and company mission; maintain current knowledge of critical issues.
• Decision Making: Use effective approaches to develop solutions and make informed choices.
• Customer Service: Address internal and external customer needs with professionalism and care.
• Communication & Interpersonal Skills: Clearly convey information, listen actively, and build effective relationships.
• Quality of Work: Maintain high standards, accuracy, and thoroughness even under deadlines.

**A former patient may not be hired at the same location where they were treated until a minimum of one year has elapsed since the completion of their treatment at that location. Former patients may be considered for employment at locations within RCA other than where they were treated within a year after treatment.

Recovery Centers of America provides equal opportunity in employment and in the provision of services. We do not discriminate on the basis of race (including hair type, texture, or style), color, age (40 and over), sex (including pregnancy, childbirth, breastfeeding, sex assigned at birth, gender identity or expression, affectional or sexual orientation, and differences in sex development), ancestry, national origin (including Limited English Proficiency), religious creed, disability, veteran status, or any other status protected by law. RCA is a recovery-friendly workplace.

If you or a loved one is struggling with addiction, don't wait, call or text us now at 1-800-RECOVERY.

Work Days

Monday-Friday

Work Shift

1st

Shift Hours

Pay Range The estimated pay range for this job. Disclosing pay information promotes competitive and equitable pay. The actual pay rate will depend on the person's qualifications and experience. $19.00 - $20.00

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