Administrative Assistant

Recovery Centers of America; South Amboy (NJ); On-site; USD 26,000 - 28,000; Full time

Job summary

Recovery Centers of America is seeking an Administrative Assistant in South Amboy, NJ. This role supports an individual or department with scheduling, document preparation, and travel coordination, ensuring efficient operations.

The candidate will manage correspondence, maintain records, and assist with meetings and reporting, requiring 3+ years of admin experience and strong MS Office skills. Monday–Friday, on-site with competitive hourly pay and a focus on patient-centered service.

Qualifications

• High School Diploma or better; 3+ years of administrative support experience.
• Proficiency with Word, Excel, PowerPoint and Outlook.
• Strong interpersonal and customer-service orientation.

Responsibilities

• Transcribe, format, input, edit, and transmit text, data, and graphics.
• Greet guests and clients; handle inquiries and maintain professional communications.
• Organize and maintain files and records; prepare correspondence and presentations.

Skills

MS Word

MS Excel

PowerPoint

Outlook

Interpersonal skills

Customer service

Education

High School Diploma

Associate Degree preferred

Tools

Microsoft Office

Job description

Location: Recovery Centers of America – South Amboy, NJ
Address: 901 Ernston Road, South Amboy, NJ
Pay: From $19.00 per hour

Position Overview

The Administrative Assistant performs administrative duties for an individual, group, or department. Prepares reports, meeting minutes and correspondence. Creates and edits documents, spreadsheets and presentations. Manages schedules, arranges appointments and itineraries. Coordinates meetings, travel, conference calls, and completes expense reports. Answer and transfer phone calls. Remain knowledgeable of corporate or facility policies. May make contacts of a sensitive, complex, and confidential nature. May work for one or several department professionals, division heads, officers, or managers.

Key Responsibilities

• Supports the team by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Welcomes guests and clients by greeting them, in person or on the telephone; answering or directing inquiries, and maintains a high level of customer service in all internal and external communications.
• Organizes and maintain files and records.
• Prepares correspondence, reports, and presentations. Maintain communication with patients, families, referral sources, and unit staff.
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
• Contributes to team effort by assisting with projects as needed.

Education & Experience

Required:

• High School Diploma, Associates Degree preferred
• 3+ years of administrative support work, preferably for executive level staff.
• Requires strong computer and internet research skills, including Microsoft Word, Excel, PowerPoint, and Outlook.
• Excellent interpersonal skills and “can do” attitude are required.
• Ability to work well with all levels of internal management and staff, as well as outside clients and vendors
• Job Knowledge: Understand duties, technical skills, and company mission; maintain current knowledge of critical issues.
• Decision Making: Use effective approaches to develop solutions and make informed choices.
• Customer Service: Address internal and external customer needs with professionalism and care.
• Communication & Interpersonal Skills: Clearly convey information, listen actively, and build effective relationships.
• Quality of Work: Maintain high standards, accuracy, and thoroughness even under deadlines.

A former patient may not be hired at the same location where they were treated until a minimum of one year has elapsed since the completion of their treatment at that location. Former patients may be considered for employment at locations within RCA other than where they were treated within a year after treatment.

Recovery Centers of America provides equal opportunity in employment and in the provision of services. We do not discriminate on the basis of race (including hair type, texture, or style), color, age (40 and over), sex (including pregnancy, childbirth, breastfeeding, sex assigned at birth, gender identity or expression, affectional or sexual orientation, and differences in sex development), ancestry, national origin (including Limited English Proficiency), religious creed, disability, veteran status, or any other status protected by law. RCA is a recovery-friendly workplace.

Work Days

Monday-Friday

Work Shift

1st

Shift Hours

Pay Range Pay Range The estimated pay range for this job. Disclosing pay information promotes competitive and equitable pay. The actual pay rate will depend on the person's qualifications and experience. $19.00 - $20.00

Pay Transparency

In order to support the Fair Compensation Strategy by the US Govt., HR Dept., clients are required to adhere to "Pay Transparency Law"; in the impacted states; that have mandated the employers to list the salary ranges in Job advertisements or postings for job opportunities and Job promotions.