Administrative Assistant

ofi; Smithville (GA); On-site; USD 16,000 - 21,000; Full time

Benefits offered by this job

Vacation time

Paid Sick Leave

Company Paid Holidays

401K Match

Career Growth and Learning

Job summary

ofi is seeking an Administrative Assistant to support the Smithville, GA campus. The role is on site, reporting to the HR Generalist, and involves greeting visitors, coordinating events, managing mail and vendor relations, and handling onboarding paperwork.

The ideal candidate is energetic, autonomous, and detail-oriented, with strong communication and organizational skills. Responsibilities include maintaining office databases, processing invoices in SAP, and assisting HR and Operations

Qualifications

• High School Diploma/GED required; some college courses preferred.
• One year of administrative support or related experience required.
• Strong verbal, written, interpersonal communication skills.
• Customer service oriented with great people skills.
• Proficiency in Microsoft Office; SAP experience a plus.
• Excellent organizational skills required.
• Valid Driver's License required.
• Ability to work on-site in a peanut-prone facility; accommodations available.

Responsibilities

• Reception: greet guests and direct them to staff.
• Answer calls and direct inquiries; maintain company directories.
• Assist management for meetings and events; reserve rooms and arrange meals.
• Create and edit event publications; manage mail and supplies.
• Enter purchase requisitions and goods into SAP; process invoices.
• Assist with onboarding paperwork for new employees.
• Support HR, Office, Buying Points and Operations projects.

Skills

Customer service oriented

Strong communication

Microsoft Office

SAP

Organizational skills

Attention to detail

Valid Driver's License

Education

High School Diploma/GED

Some college courses

Tools

SAP

Microsoft Office

Job description

Description

ofi is a global leader in food & beverage ingredients and solutions. Through our core ingredient platforms that we're known for globally - cocoa, coffee, dairy, nuts, and spices - we partner with food and beverage manufacturers, retailers, and foodservice operators worldwide to help meet evolving consumer needs.

With deep roots in origin countries and close relationships with farmers, we help deliver quality, traceability, transparency, and resilient supply chains. By combining sourcing expertise, market knowledge, innovation, and technical capabilities, we create value for customers while driving positive impact for people and the planet.

Together, ofi employees advance our Purpose: to be the change for good food and a healthy future.

Position Summary

ofi values in-person collaboration with colleagues – employees are expected to work their specific work schedule on site at their ofi location.

Reporting to HR Generalist, the Administrative Assistant will support the dynamic work environment in Smithville, GA. The Administrative Assistant will work daily to present a professional and organized work environment to the employees and business visitors. This position will be the first point of contact for internal and external management of events.

The ideal candidate for this position will be high energy with an engaging and approachable demeanor. This individual should have the ability to operate with a high level of autonomy to work effectively in a high demand environment with many competing demands and priorities. An individual who is outgoing, hard-working, and detail oriented will do well in this position.

What You'll Do - Position Responsibilities

• Reception: Greeting guests and directing them to the appropriate staff member(s)
• Answering calls and directing inquiries to the appropriate staff member; maintaining company directories
• Helping management prepare for upcoming meetings and events; reserving conference rooms, arranging lunches and supplies; providing support throughout the event; setting up and cleaning up
• Creating and maintaining office and vendor databases; collecting office related forms
• Entering office related purchase requisitions and goods received into SAP and processing all related invoices
• Creating and editing publications: event invitations, office announcements and flyers
• Making copies and collaborating documents
• Manage daily mail operations by retrieving mail from the company PO Box, organizing and processing incoming and outgoing mail, notifying appropriate recipient.
• Manage FedEx and UPS shipments, including preparing packages, scheduling pickups, and ensuring accurate delivery tracking.
• Maintaining kitchen and conference rooms, including stocking, cleaning and organizing; ordering office supplies
• Communicating with office-related vendors; addressing maintenance issues and scheduling services
• Preparing paperwork for new employee onboarding
• Updating HR, Buying Points and Operations materials as needed
• Assisting with employee engagement initiatives and events
• Assisting, organizing, and helping plan HR, Office, Buying Points and Operations related projects and events
• Perform other duties as assigned

Experience You'll Bring - Role Requirements

• High School Diploma/GED is required; some college courses preferred
• One (1) year administrative support or related experience is required.
• Strong verbal, written, interpersonal communication skills
• Customer service oriented with great people skills
• Strong understanding of computer systems and applications including Microsoft Office Suite - Word, Excel, PowerPoint, etc. Previous experience with SAP is a plus.
• Excellent organizational skills are required
• Valid Driver's License Required
• Demonstrated initiative is required
• This role is performed on site at a facility that regularly processes peanuts. Employees in this position will routinely work in areas where peanuts and related allergens are present and may be exposed by contact or in the air. Reasonable accommodations may be available to enable qualified individuals to perform the essential functions of the role.

Note: This job description is not intended to be all-inclusive. Employees may perform other related duties as required to meet the ongoing needs of the organization.

ofi provides employees with a comprehensive and competitive benefits package that is designed to support your career, health, and future. Build a Rewarding Career at ofi!

The pay for this role ranges from $15.96 - $21.15 annually and is based on position responsibilities and geographic location. Actual pay within this range may be determined based on the candidate's experience, qualifications, and/or other determining factors.

Comprehensive & Affordable Benefits: Coverage for you (and your eligible dependents) with plans designed for peace of mind and savings for the future.

A Culture of Well-being: Paid Volunteer time off, access to events, resources, and learning opportunities that inspire physical, social, emotional, and financial well-being for you and your family.

Family Support: Paid parental leave, Fertility benefits and lactation support, including milk shipping for traveling employees.

Additional Perks That Make a Difference

• Vacation time from Day 1 - Your time off starts accruing immediately, growing with your tenure.
• Paid Sick Leave - Rest, recover, and return strong - with paid sick leave on ofi.
• Company Paid Holidays - ofi values work-life balance and the importance of celebrating life's special moments.
• 401K Match on Day 1 - Invest in your future with our competitive retirement savings program.
• Career Growth and Learning - Join a company committed to developing talent, fostering innovation, and creating meaningful opportunities.

ofi provides equality of opportunity for all persons with respect to hiring without discrimination on the grounds of race, color, religion, national origin, sex, pregnancy, age, disability, veteran status, or sexual orientation. All employment will be decided on the basis of qualifications, merit and business need. If you need assistance or an accommodation due to a disability, you may contact us for support at: [email protected]

At ofi, we celebrate our diversity and are proud to be an equal opportunity workplace.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.