Administrative Assistant

Minnehaha County, SD; Sioux Falls (SD); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Paid holidays

Health insurance

Dental insurance

Vision insurance

Life insurance

PTO from day one

Extended sick leave

South Dakota Retirement System (SDRS)

Deferred compensation plan

Job summary

Minnehaha County Human Services invites applications for an Administrative Assistant to join our team. As the first point of contact, this position is the face of the department to clients and the public in need of services such as financial assistance during emergencies.

Our employees enjoy a comprehensive benefits package including holidays, health/dental/vision and life insurance, PTO from day one, extended sick leave, SDRS participation, and a deferred compensation plan.

Qualifications

• High school diploma or GED with 1 year clerical experience.
• Ability to perform moderately complex clerical tasks with independent judgement.
• Strong verbal and written communication and attention to detail.

Responsibilities

• Provide administrative and clerical support to staff and management.
• Serve as the first contact for clients and the public.
• Guide County assistance applications and answer policy questions.
• Manage medical records, data entry, and confidentiality.
• Update records, forms, and correspondence to standards.
• Coordinate meeting schedules and prepare minutes.
• Manage office supplies, equipment, and purchase orders.
• Screen and direct mail; organize outgoing mail.
• Track activities to meet deadlines.

Skills

Verbal communication

Written communication

Attention to detail

Education

High school diploma or GED

Job description

Minnehaha County Human Services department invites applications for an Administrative Assistant to join our team! As the first point of contact, this position is the face of the department to clients and the public who are in need of services such as financial assistance in a time of emergency.

Our employees enjoy a comprehensive benefits package.

• paid holidays
• health, dental, vision, and life insurance
• PTO available from day one
• an extended sick leave program
• inclusion in the South Dakota Retirement System (SDRS)
• a deferred compensation plan

Responsibilities

• Provide administrative and clerical support to Human Services staff, supervisors, and management for efficient departmental operations.
• Serve as the first contact for clients and the public, answering inquiries in person, by phone, and electronically.
• Offer guidance and support for County assistance applications and answer policy questions.
• Manage medical records, enter data, and support administrative processes to ensure client confidentiality.
• Update digital and hardcopy records, forms, and correspondence to meet professional and regulatory standards.
• Coordinate meeting schedules and prepare meeting minutes.
• Manage office supplies, equipment, and process vouchers, invoices, and purchase orders.
• Screen and direct mail; organize outgoing mail.
• Track and follow up on activities to meet deadlines and complete procedures.

Requirements

High school diploma or GED and one year of increasingly responsible clerical experience. Comparable combination of education and experience may be considered. Must successfully complete pre-employment background process.

Ability to perform a variety of moderately complex secretarial and clerical tasks while exercising independent judgement. Effective verbal and written communication. Strong attention to detail and accuracy in data entry. Willingness to participate in the agency, demonstrate team participation and a workplace philosophy that enriches staff’s ability to reach goals, and provide a high level of customer service. Ability to build and maintain positive, collaborative relationships with colleagues, other agencies, and the public. Present a professional appearance and communicate with others in a respectful and approachable way.

Minnehaha County is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion or creed, national origin or ancestry, citizenship, sex or gender including pregnancy, sexual orientation and gender identity, marital status, age, disability, veteran's status, genetic information, or any other legally protected status. Arrangements for accommodations required by disabilities can be made by contacting Human Resources at [phone].