Administrative Assistant

Siouxland Heritage Museums; Sioux Falls (SD); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health Insurance

Prescription Plan

Dental Insurance

Life Insurance

Retirement Plan

Deferred Compensation

PTO and Paid Holidays

Extended Sick Leave

FSA – Health & Dependent Care

Vision Insurance

Job summary

Minnehaha County's Human Services department seeks an Administrative Assistant to be the face of the office, providing clerical support and handling inquiries.

Responsibilities include assisting staff, managing records, scheduling, and ensuring confidentiality; you will process forms, answer phones, and support a range of programs.

Qualifications

• High school diploma or GED and one year of clerical experience.
• Comparable combination of education and experience may be considered.
• Must successfully complete pre‑employment background process.

Responsibilities

• Provide administrative and clerical support to Human Services staff, supervisors, and management for efficient departmental operations.
• Serve as the first contact for clients and the public, answering inquiries in person, by phone, and electronically.
• Offer guidance and support for County assistance applications and answer policy questions.
• Manage medical records, enter data, and support administrative processes to ensure client confidentiality.
• Update digital and hardcopy records, forms, and correspondence to meet professional and regulatory standards.
• Coordinate meeting schedules and prepare meeting minutes.
• Manage office supplies, equipment, and process vouchers, invoices, and purchase orders.
• Screen and direct mail; organize outgoing mail.
• Track and follow up on activities to meet deadlines and complete procedures.

Job description

Why Join Our Team

The Minnehaha County Human Services department invites applications for an Administrative Assistant to join our team! As the first point of contact, this position is the face of the department to clients and the public who are in need of services such as financial assistance in a time of emergency.

How You Will Make an Impact

• Provide administrative and clerical support to Human Services staff, supervisors, and management for efficient departmental operations.
• Serve as the first contact for clients and the public, answering inquiries in person, by phone, and electronically.
• Offer guidance and support for County assistance applications and answer policy questions.
• Manage medical records, enter data, and support administrative processes to ensure client confidentiality.
• Update digital and hardcopy records, forms, and correspondence to meet professional and regulatory standards.
• Coordinate meeting schedules and prepare meeting minutes.
• Manage office supplies, equipment, and process vouchers, invoices, and purchase orders.
• Screen and direct mail; organize outgoing mail.
• Track and follow up on activities to meet deadlines and complete procedures.

Administrative Assistant

What You Need to Succeed in this Role High school diploma or GED and one year of increasingly responsible clerical experience. Comparable combination of education and experience may be considered. Must successfully complete pre‑employment background process.

Ability to perform a variety of moderately complex secretarial and clerical tasks while exercising independent judgment. Effective verbal and written communication. Strong attention to detail and accuracy in data entry. Willingness to participate in the agency, demonstrate team participation and a workplace philosophy that enriches staff’s ability to reach goals, and provide a high level of customer service. Ability to build and maintain positive, collaborative relationships with colleagues, other agencies, and the public. Present a professional appearance and communicate with others in a respectful and approachable way.

EEO Statement

Minnehaha County is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion or creed, national origin or ancestry, citizenship, sex or gender including pregnancy, sexual orientation and gender identity, marital status, age, disability, veteran’s status, genetic information, or any other legally protected status. Arrangements for accommodations required by disabilities can be made by contacting Human Resources at (605) 367‑4337.

Insurance

• Coverage effective 1st of the month following 30 days of employment.
• Available for employees and dependents.

Health/Prescription

• Health/Prescription - Minnehaha County's health benefit plan offers low deductibles with two network options for coverage: Avera or Sanford. The county pays for 75% of the premium rates. Pharmacy benefits included.

Dental

• Dental - Minnehaha County offers dental insurance through Delta Dental which covers 100% of diagnostic and preventative services.

Life Insurance

• Life Insurance - Minnehaha County provides a $15,000 basic life insurance policy for every full-time employee along with an additional $15,000 accidental death and dismemberment (AD&D) benefit. Additional term life insurance and AD&D may be purchased by employees for themselves and dependents through payroll deduction.

Retirement

• Retirement Plan - Minnehaha County participates in the South Dakota Retirement System. Employees receive a 6% match (8% for certified law enforcement). Other SDRS benefits include long term disability. Employees are vested after 3 years of continuous employment.
• Deferred Compensation Plan - Employees may choose to save additional funds toward retirement on a pre‑tax or after‑tax (Roth IRA) basis through our supplemental retirement program.

Paid Time Off

• PTO - earn approximately 130 hours annually, with increasing accruals with each year of service. PTO available beginning on day one.
• Holiday Leave - 12 days per calendar year
• Extended Sick Leave - approximately 65 hours per year

Flexible Spending Plan

• Flexible Spending Reimbursement Accounts (FSA) - Minnehaha County offers FSA for Health Care and Dependent Care. This is a great way to put money aside for health and dependent care costs on a pre‑tax basis.

Eye Med Vision Policy

• Eye Med Insight Network - Minnehaha County offers a vision plan for employees and dependents! The plan offers low premiums with a frame or lens allowance of up to $130 per year and an annual eye exam. Choose from participating retailers such as Pearle Vision, Target Optical, LensCrafters and many others!