Administrative Assistant

Alzheimer's Association®; Sioux Falls (SD); On-site; USD 30,307 - 33,489; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) plan

Paid time off

Job summary

Alzheimer's Association – Nebraska and South Dakota Chapters is seeking an Administrative Assistant to provide essential support to the Executive Director, program and development teams, and staff. The role includes managing volunteers, coordinating events and communications, and sustaining front-office operations.

The position supports executives, processes payments, maintains records, and ensures timely reporting.

Qualifications

• Associate’s degree or equivalent experience required.
• Two years or more of experience as an administrative assistant, office manager, or similar required.

Responsibilities

• Provide administrative and logistical support for the Development Team and chapter events.
• Assist Program Directors in supporting Chapter volunteers and manage volunteer databases.
• Support the Development team in tracking sponsorships and processing payments and invoices.
• Coordinate communications projects and organize information for email outreach.
• Assist Leadership Team with departmental administrative needs and Board meeting arrangements.
• Answer phones, assist walk-in constituents, and manage office volunteers and screening calendars.

Skills

MS Office

CRM

Organizational skills

Communication skills

Volunteer coordination

Driver's license

Education

Associate’s degree

Tools

CRM software

Job description

Position Summary The Administrative Assistant provides the Alzheimer’s Association – Nebraska and South Dakota Chapters with essential administrative support. This includes support to the Executive Director, Program Directors, Public Policy Directors, Development Director, managers and other staff, as needed. Additionally, this person is responsible for providing support in the management of chapter volunteers and events.

Responsibilities

Development (fundraising)

• Provide administrative and logistical support for the Development Team for the Walk to End Alzheimer’s, Do What You Love to End ALZ and other chapter events.

Programming

• Assist the Program Directors in supporting Chapter volunteers.
• Help manage volunteer databases.

Finance

• Support Development team in tracking sponsorship contributions and fulfillment needs.
• Process payment requests and invoices.
• Compile data from data management systems for program, grant and development reports.

Communications

• Provide administrative and coordination support for communications projects including organizing and coordinating information for email outreach.

Executive Support

• Assist the Chapter’s Leadership Team with administrative needs of each department.
• Assist Executive Director with quarterly Board of Directors meeting arrangements including Board correspondence and event coordination.

Office Management

• Answer phones and assist walk‑in constituents.
• Help manage volunteer database and coordinate volunteer screening, training calendars and necessary documentation.
• Train and provide guidance to office volunteers and manage projects for front office volunteers.

Qualifications

• Associate’s degree or equivalent experience required.
• Two years or more of experience as an administrative assistant, office manager, or similar required.

Knowledge, Skills and Abilities

• MS Office proficiency and ability to master CRM and other applications as necessary.
• Organizational and problem‑solving skills.
• Positive attitude and willingness to help.
• Work effectively with volunteers, staff, external contacts and diverse populations.
• Self‑sufficient worker with strong initiative and intuition.
• Ability to prioritize and manage multiple priorities and maintain detailed records.
• Communicate effectively in person, in writing, and electronically to a variety of audiences.
• Analyze information and make timely, appropriate decisions.
• Ability to lift and move up to 35 pounds.
• Occasional travel by car to attend meetings within chapter territory. Mileage reimbursed. While most travel is same day, occasional overnight or air travel may be required.
• Must possess valid driver’s license, good driving record, access to reliable vehicle and proof of automobile insurance.

Position Details

Title: Administrative Assistant

Location: Omaha, NE or Sioux Falls, SD

Full Time: 37.5 hours per week

Position Grade & Compensation: Grade 103 Non Exempt. The Alzheimer’s Association’s good faith expectation for the hourly range for this role is between $22.00 – $24.31.

Reports To: Executive Director

Benefits

Employees working 24 hours/week or more are eligible for a comprehensive benefits package, including medical, dental, vision, flex accounts, short and long‑term disability, life insurance, long‑term care insurance, tuition reimbursement, generous Paid Time Off, 12 annual holidays and Paid Family Leave, as well as an annual Cultural & Heritage Day and Volunteer Day of their choosing. They are also eligible for our gold standard 401(k) retirement plan. Full‑time employees (37.5 hours/week) will enjoy all of the above plus an annual School Visitation Day and an Elder Care Facility Day of their choosing.

EEO Statement

The Association provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment to the fullest extent required by law, including, but not limited to, on the basis of race, color, religion, age, sex, national origin, gender identity, disability status, genetics, protected veteran status, sexual orientation, or any other legally protected characteristic.