Administrative Assistant

Skanska USA; Seattle (WA); On-site; USD 47,000 - 71,000; Full time

Benefits offered by this job

Health & Welfare benefits

401k and Employee ownership program

Paid time off and holidays

Flexible Spending Accounts

Job summary

Skanska USA is seeking an Administrative Assistant to support office operations and ensure effective communication within the organization. This role focuses on coordinating meeting and event catering, tracking wireless devices, and providing hands-on office support in a fast-paced environment.

The ideal candidate will have strong organization, customer focus, and the ability to manage multiple priorities while performing other duties as assigned.

Qualifications

• Minimum of 5 years of related administrative or customer service experience.
• Proficiency with Microsoft Office (Word, Excel and Outlook) and email/calendar management.
• Ability to stand, walk, and move throughout the office and lift/carry catering supplies.
• Experience coordinating meetings, events, and catering logistics including room setup and vendor communication.
• Experience supporting technology programs, wireless device tracking, inventory management, or basic wireless troubleshooting.

Responsibilities

• Coordinate meeting and event catering, including ordering, delivery, setup, cleanup, payment processing, and vendor communication.
• Manage calendars and conference room usage, including room calendars; greet visitors and clients; answer calls and handle mail.
• Perform office support tasks such as stocking supplies, distributing deliveries, and moving materials.
• Assist with setup/breakdown of meeting spaces and basic office tech support as needed.

Skills

MS Office

Calendar management

Meeting coordination

Vendor communication

Wireless device tracking

Customer service

Basic troubleshooting

Tools

Apple devices

Office 365

Job description

Skanska is searching for a dynamic Administrative Assistant. This is a great opportunity to start a career with a company that builds things that matter and values its team. We are proud to share our culture of diversity and inclusion.

Our work makes a clear contribution to society and the environment around us. We build in many different verticals. Whether we are building schools to provide inspiring spaces for learning, roads to connect communities, or hospitals to care for patients, it all contributes to our purpose - we build for a better society.

Skanska’s values - Be Better Together, Act Ethically and Transparently, Commit to Customer, and Care for Life are deeply engrained in how we work, which is why our values support and drive our D&I efforts.

The Administrative Assistant performs a wide range of administrative duties to support office operations and ensure effective communication within the organization. A primary responsibility of this role is coordinating meeting and event catering, including ordering, delivery, setup, cleanup, payment processing, and vendor communication. The position also supports the office wireless device program through data entry, device tracking, setup, and basic troubleshooting. Additional responsibilities include managing calendars, coordinating conference room usage and managing conference room calendars, greeting visitors and clients, answering incoming calls, handling incoming and outgoing mail, and utilizing software applications to complete tasks efficiently. This role includes hands-on office support activities such as setting up and breaking down meeting spaces, receiving and distributing deliveries, stocking office and kitchen supplies, transporting meeting materials throughout the office, and maintaining organized office and project spaces. The ideal candidate is highly organized, customer-focused, and able to manage multiple priorities in a fast-paced environment while performing other duties as assigned.

Administrative Assistant Required Qualifications:

• Minimum of 5 years of related administrative or customer service experience
• Proficiency with Microsoft Office (Word, Excel and Outlook) - including basic spreadsheet functions in Excel (sorting, filtering, simple formulas) and email/calendar management
• Ability to stand, walk, and move throughout the office for extended periods of the workday and regularly lift, carry, and transport catering supplies, food and beverage deliveries, and meeting materials
• Experience coordinating meetings, events, and catering logistics, including room setup, vendor communication, and event support preferred.
• Experience supporting technology programs, wireless device tracking, inventory management, or basic wireless troubleshooting, as well as familiarity with Apple devices and products preferred.

Currently, the company is not considering applicants for this position who now or in the future require employment sponsorship by the company.

Our Investment in you:

• We believe that Benefits should connect you to the support you need when it matters most, and should help you care for those who matter most. That’s why we provide an array of options (including medical, dental, and vision insurance plans), expert guidance, and always-on tools, that are personalized to meet the needs of your reality - to help support you physically, financially, and emotionally through the big milestones and in your everyday life. Please visit the compensation and Benefits summary on our careers site for more details.
• As a Skanska community, our values ground us, and our diversity of experience propels us forward. No matter what your career stage, there’s a place for you to thrive here and partner with us in shaping how our world lives, moves, and connects.
• At Skanska, we Care for Life. And we’re committed to supporting your whole health and peace of mind through inclusive and personalized total rewards.
• We’re committed to your success by developing you in your role and supporting your career growth
• Compensation and financial well-being - Competitive base salary, 401k, & Employee ownership program.

Come work with us and join a winning team!

Salary Low

USD $47,265.00/Yr.

Salary High

USD $70,840.00/Yr.

Additional Details

Full-time employees are eligible for Health & Welfare Benefits including comprehensive medical, dental and vision plans. Flexible Spending Accounts for Healthcare and Dependent Care, Health Savings Account and Commuter Benefits. Company provided Short and Long-Term Disability, Group Life and AD&D. Voluntary Whole & Term Life, Accident, Critical Illness, Supplemental LTD, subsidized family care benefit and Employee Assistance Program.

Retirement and Incentive plans include 401(k) Retirement accounts with company match or annual contribution, Employee Stock Option Program and Bonus plans.

Time off programs include three weeks of accrued vacation, ten paid holidays, two personal days annually and paid sick leave. Paid military and parental leave programs, jury and bereavement leave.

Background Check Required

Skanska is an Equal Employment Opportunity (EEO) Employer. We do not discriminate on the basis of race, color, religion, sex, national origin, disability, age, genetic information, citizenship, protected veteran status, or any other categories protected under applicable federal, state, and local laws.

Skanska Equal Employment Opportunity

Skanska uses knowledge & foresight to shape the way people live, work, and connect. More than 135 years in the making, we’re one of the world’s largest construction and project development companies. With operations in select markets throughout the Nordics, Europe, and the United States, global revenue totaled $15.9 billion in 2024.

Skanska in the U.S. operates 28 offices across the country, with its headquarters in New York City. In 2024, the U.S. construction sector generated $8.2 billion in revenue, and the U.S. development sector’s net investments in commercial projects totaled $224 million.

Together with our customers and the collective expertise of our 6,300 teammates in the U.S. and 26,300 globally, we create innovative and sustainable solutions that support healthy living beyond our lifetime.

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