Administrative Assistant

Hypertec Group; Scottsdale (AZ); On-site; USD 38,000 - 55,000; Full time

Benefits offered by this job

Benefit plan options

401K with employer contribution

Health Savings Account (HSA)

Paid Floater Days

Job summary

Hypertec in Scottsdale, AZ is seeking an Administrative Assistant to support the Sales Operations team. You will help prepare and organize bid responses (RFQs, RFPs, RFIs) and maintain proposal templates and libraries, ensuring accuracy and timely submissions.

You’ll work cross-functionally with sales, purchasing, and other internal teams to gather information, communicate with customers, and track submission deadlines while supporting post-submission activities and documentation archiving.

Qualifications

• 2+ years of experience supporting contracts, proposals, or administrative work in a professional office setting.
• Strong organizational skills with the ability to manage multiple deadlines and high-volume documentation.
• Excellent written and verbal communication skills, including experience communicating professionally with customers and internal teams.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and familiar with document formatting and editing.
• Detail-oriented with a strong focus on accuracy, compliance, and process improvement.

Responsibilities

• Assist in preparing, organizing, and submitting bid responses, RFQs, RFPs, and RFIs per customer requirements and deadlines.
• Maintain and update proposal templates, project documentation, and internal bid libraries for accuracy and consistency.
• Work cross-departmentally with sales, purchasing, and other teams to gather and consolidate proposal information.
• Communicate with customers to clarify requirements, request missing information, and ensure timely submissions.
• Track submission deadlines, update systems with bid status, and support post-submission activities and archiving.

Skills

Organizational skills

Communication skills

Bid/proposal support

Customer communication

Document formatting

Tools

Microsoft Office Suite

Job description

Ready to take the next step in your career? Join a global company shaping the future with technology that drives lasting impact.

Hypertec is seeking an Administrative Assistant to join our Sales Operations team in Scottsdale, Arizona. If you are motivated, collaborative, and aligned with our values, we would love to hear from you.

Our Values

• Innovation
• Trust
• Entrepreneurship
• Customer Focus

What You’ll Be Contributing

• Assist in preparing, organizing, and submitting bid responses, RFQs, RFPs, and RFIs in compliance with customer requirements and deadlines.
• Maintain and update proposal templates, project documentation, and internal bid libraries to ensure accuracy and consistency across submissions.
• Work cross-departmentally with sales, purchasing, and other internal teams to gather and consolidate necessary proposal information.
• Communicate directly with customers to clarify requirements, request missing information, and ensure timely and complete submissions.
• Track submission deadlines, update internal systems with bid status, and support post-submission activities such as debriefs and documentation archiving.

What Sets You Apart

• 2+ years of experience supporting contracts, proposals, or administrative work in a professional office setting.
• Strong organizational skills with the ability to manage multiple deadlines and high-volume documentation.
• Excellent written and verbal communication skills, including experience communicating professionally with customers and internal teams.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and familiar with document formatting and editing.
• Detail-oriented with a strong focus on accuracy, compliance, and process improvement.

What’s In it For You

• Comprehensive benefit plan offerings, allowing our employees to tailor their benefits to fit their unique health needs and preferences. Including medical, dental, vision, life insurance, and EAP.
• 401K with employer contribution.
• Health Savings Account (HSA).
• Paid Floater Days.

Immersing Yourself in the Hypertec Journey

We can’t wait to meet you! We look beyond the CV to discover real potential. Hit “Apply” and let’s discover it together!

About Hypertec

Founded in 1984, Hypertec empowers innovators to push boundaries and lead their industries through transformative technology. Through our five divisions—High Performance Compute & AI, Data Center Construction, Health, Custom Manufacturing, and Solutions Partner—we help clients turn complex challenges into opportunities for sustainable growth. Trusted by leaders in AI, financial services, media & entertainment, healthcare, and the public sector, we serve clients in over 80 countries. Recognized globally for innovation and sustainability, including our revolutionary immersion-born servers, we continue to deliver technology that makes a lasting difference.

Learn more at www.hypertec.com

Hypertec is an equal opportunity employer.

Hypertec evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, disability status or any other legally protected characteristic.