Administrative Assistant

AMADA AMERICA, INC.; Schaumburg (IL); On-site; USD 36,000 - 52,000; Full time

Job summary

AMADA AMERICA, INC. is seeking an Office Administrator to support clerical and administrative tasks at the Schaumburg, IL branch. Responsibilities include handling emails, documents, billing, and scheduling while maintaining accurate records.

The role requires proficiency with Google Workspace, strong attention to detail, and solid communication skills. Works in-office five days a week with emphasis on organization and reliability for daily operations.

Qualifications

• Proficient with standard office software and document formatting.
• Strong attention to detail and data accuracy across tasks.
• Clear written and verbal communication abilities.

Responsibilities

• Perform clerical tasks including email, printing, filing, word processing, and document preparation.
• Process billing and monitor training workflows.
• Assist in scheduling and calendar management.
• Answer phones, relay information, and distribute messages.
• Establish and maintain organized files and records.
• Carry out duties with initiative and independent action.
• Work in-office at the assigned branch five days a week.
• Follow safety and emergency communications when needed.

Skills

Communication skills

Attention to detail

Problem-solving

Tools

Google Workspace

Job description

Job Description

Job Description Working with minimal amount of supervision, handling various clerical and administrative type duties, including email and messages, printing, duplicating, filing, word processing, and more as needed for Amada School.

Essential Functions

• Utilizes office software applications in the performance of a variety of administrative activities, including letters, memorandums, documents, statements, orders, and/or reports.
• Process billing.
• Monitor automated training workflows.
• Assist in scheduling.
• Answers telephones, provides information, and distributes messages.
• Carries out duties relying on own initiative and independent actions
• Establishes and maintains files and records.
• Performs other related duties as assigned by department management.
• In-office work 5 days a week at the assigned branch office.
• English speaking during an emergency and while performing job duties where there is potential for an emergency. This does not apply to casual conversations between employees while not performing a job duty.

Non-essential Functions

• May perform and/or assist with various office administration activities, such as:
• Maintain office supplies.
• Opening/closing the office(s).
• Demonstrate a commitment to an Injury-Free Environment by complying with all aspects of the corporate environmental, health and safety program.

Reporting Relationship

• Amada School Management.
• Scheduling Coordinator.

SUBORDINATE STAFF

• None

Required Knowledge

• Proficient in Google Workspace.
• Highly detail-oriented with strong data accuracy, organization, follow-up, and problem-solving skills.
• Comfortable monitoring automated workflows, identifying exceptions/errors.

Skills

• Excellent communication skills (verbal and written), detailed-oriented.

MENTAL

• The ability to work harmoniously with others.
• The ability to accept and follow instructions.

WORKING CONDITIONS

• LIFTING: Average Weight: 25 lb. Frequency: Daily