Data Administration Manager

AVMA; Schaumburg (IL); Hybrid; USD 68,000 - 81,000; Full time

Benefits offered by this job

Health, dental, vision, life, AD&D, SD

FSA & HSA plans

401(k) Plan

Generous vacation & sick time

11 Paid Holidays

Floating Holiday & Parental Leave

Tuition & professional certification

Job summary

The American Veterinary Medical Association (AVMA) Foundation is seeking a Data Administration Manager to oversee donor data, gifts, pledges, and related acknowledgments while supporting scholarship and grant programs. The role requires collaboration across teams to ensure data integrity and efficient operations.

Reporting to the Senior Manager of Scholarships & Grants, you will manage the donor database, drive data-informed decisions, and help streamline workflows in a hybrid work environment

Qualifications

• BS/BA degree in a related field or equivalent work experience.
• Minimum 3 years’ experience in CRM database management; nonprofit/fundraising experience preferred.
• Experience with Blackbaud Raiser's Edge NXT preferred.
• Experience in grants management a plus with focus on post-award management & support.
• Proficiency in Microsoft Excel.
• Ability to identify patterns from data and use them to inform decisions.

Responsibilities

• Manage the donor database and ensure accurate data entry and processing of donor contributions.
• Coordinate timely acknowledgment of gifts, pledges, payments, matching gifts, memorial & tribute donations, stock gifts, and in-kind contributions.
• Provide operational support for scholarship and grant programs, tracking awards and distributing financial awards.
• Ensure compliance with internal processes and legal reporting requirements.
• Collaborate cross-functionally to streamline workflows and support donor engagement and program delivery.

Skills

CRM database management

Not-for-profit fundraising experience

Blackbaud Raiser's Edge NXT

Excel proficiency

Data-informed decision making

Donor prospect lists

Communication skills

Team collaboration

Project management

Adaptability to change

Education

BS/BA degree in related field

Tools

Blackbaud Raiser's Edge NXT

Job description

The American Veterinary Medical Association (AVMA), the national nonprofit association established in 1863 representing 111,000+ veterinarians working in private & corporate practice, government, industry, academia, & uniformed services, is seeking a Data Administration Manager to join the team of AVMA’s charitable arm – the American Veterinary Medical Foundation (AVMF).

Established in 1963 & headquartered in Schaumburg, IL, a northwest suburb of Chicago, the AVMF is a thriving Foundation dedicated to increasing charitable resources for the support of the veterinary profession & those that love & care for animals & has strategically positioned itself as a national charitable resource & priority for the support of the veterinary profession, veterinary students, & the care of animals.

Reporting to the Senior Manager of Scholarships & Grants, the Data Administration Manager supports the AVMF’s fundraising, scholarship, & program operations by managing the donor database & ensuring accurate, efficient data management & date entry, as well as coordinating the timely processing & acknowledgment of donor contributions, including, gifts, pledges, pledge payments, matching gifts, memorial & tribute donations, stock gifts, & in-kind contributions. They also provide operational support for scholarship & grant programs, helping to track awards, manage the financial award distribution process, & ensure compliance with internal processes & legal reporting requirements. They will work cross-functionally to help streamline workflows, maintain data integrity, & support both donor engagement & program delivery.

To be successful in this role you must be highly collaborative & passionate about AVMF’s mission. Additional qualifications include:

• BS/BA degree in a related field or equivalent work experience.
• A minimum of 3 years’ experience in CRM database management is required, experience working in a not-for-profit/fundraising environment preferred.
• Blackbaud Raiser’s Edge NXT experience preferred.
• Experience in grants management is preferred with a focus on post-award management & support.
• Proficiency in Microsoft Excel.
• Proven track record of identifying & evaluating data-informed patterns & using them to make data-informed decisions & suggestions.
• Experience creating data-informed donor prospect lists.
• Self-starter with strong work ethic, attention to detail, & the ability to think strategically.
• Must be able to effectively handle multiple projects simultaneously in a deadline-driven environment.
• Highly collaborative with excellent written & verbal communication skills.
• Demonstrated ability to work as part of a team in a fast-paced work environment.
• Experience on smalls teams preferred.
• Must be adaptable to change & have a personal commitment to AVMF’s mission.
• Must be able to work outside of normal business hours as needed.

Deadline for application is 11/18/26. Submit cover letter, resume & salary requirements to [e-mail].

The AVMA offers a supportive & flexible hybrid work environment & excellent benefits including:

• heath, dental, vision, life, AD&D, short-term disability, & long-term disability insurance
• FSA & HSA plans
• 401(k) Plan
• generous vacation & sick time
• 11 Paid Holidays
• Floating Holiday, Paid Parental Leave, an Employee Assistance Program, tuition & professional certification reimbursement, Compensatory Time Off, casual dress, 37.5 hour workweek, Association Forum/ASAE membership, & veterinary pet insurance

A reasonable estimate of the current base pay range for this position is $68,000 - $81,000. Compensation decisions take into account a wide range of factors, including but not limited to relevant experience, skills, certifications, geographic location, business needs, & organizational policies. In addition to these factors, we believe in the importance of pay equity & consider internal equity of our current team members as a part of any final offer.

About the AVMA

Located in Schaumburg, Illinois, with an office in Washington, D.C., the AVMA is structured to work for its members, & acts as a collective voice for its membership & for the profession. The AVMA provides many benefits to its members, including information resources, state & federal advocacy, opportunities to address issues affecting policies that govern the profession & practice of veterinary medicine, continuing education opportunities, quality publications, & discounts on personal & professional products, programs & services. The work of the AVMA is carried out by a dedicated staff of over 170. The organization is governed by an 18-member Board of Directors & has a $50M+ annual operating budget. Visit www.avma.org/AVMAcareers!

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