Administrative Assistant

Foodbank of Santa Barbara County; Santa Maria (CA); On-site; USD 32,000 - 35,000; Part time

Benefits offered by this job

Paid Time Off: 9 days of accrued PTO

Paid Holidays: 13 holidays per year

Wellness bonus: $250 annually

Employee Assistance Program (SAVE)

Professional Development opportunities

Job summary

The Foodbank of Santa Barbara County is seeking a part-time Administrative Assistant for our Santa Maria campus. You will manage the front desk, handle mail and deliveries, support calendars and reports, and assist with onboarding and events.

This is a 20-hour-per-week, non-exempt role with opportunities to contribute across locations. Daily duties include visitor coordination, mail handling, meeting room scheduling, and ensuring professional operations.

Qualifications

• High school diploma or equivalent; Associate's degree preferred.
• Bilingual English and Spanish.
• Experience in administrative, receptionist, or office coordination roles.
• Excellent customer service and interpersonal skills.
• Strong organizational and time management abilities.
• Ability to manage multiple priorities with accuracy and professionalism.

Responsibilities

• Front Desk Operations and Visitor Experience: greet visitors, manage sign-in procedures and phone system.
• Office Operations: maintain inventories and coordinate supplies and equipment needs.
• Administrative and Organizational Support: assist meetings, events, and projects; handle donations securely.
• Onboarding logistics and other administrative duties as assigned.

Skills

Bilingual English/Spanish

Customer service

Strong organizational skills

Time management

Education

High school diploma or equivalent; Associate's degree preferred

Tools

Microsoft Office Suite

Job description

About the Organization

The Foodbank of Santa Barbara County (FBSBC) is committed to ending hunger and transforming the health of Santa Barbara County through good nutrition. With nutrition education, disaster preparedness, environmental sustainability and community resilience at the forefront of our mission, we are working to solve the underlying causes of hunger in Santa Barbara County.

About the Position

The Administrative Assistant is the first point of contact for everyone who walks through our doors, visitors, volunteers, donors, and community partners. If you're organized, personable, and good at keeping a busy office running smoothly, this role is for you.

Based at our Santa Maria campus, you'll manage front desk operations, office logistics, and administrative support for the team, helping ensure consistent, professional operations across Foodbank locations. You'll report to the Operations Manager and play a direct role in supporting the Foodbank's work to end hunger in Santa Barbara County.

Day and Hours: Monday – Friday, 8:00 am – 12:00 noon
Status: Part time (~20 hours/week), Non-Exempt, Overtime eligible
Salary Range: $23.50 - $25.50/hour, taxable, and paid bi-weekly

Location: On-site - North County Sharehouse (490 W Foster Rd, Santa Maria, CA)

Duties and Responsibilities

Front Desk Operations & Visitor Experience

• Welcome visitors, volunteers, donors, vendors, and community partners as their first point of contact.

• Manage visitor sign-in procedures and facility access.
• Receive and distribute mail and deliveries.
• Coordinate meeting room scheduling and hospitality.

• Manage organization-wide phone calls and voicemail system.

Office Operations

• Maintain office, kitchen, and printing supply inventories.
• Coordinate copier service requests and office equipment needs.
• Support office organization and supply systems.

Administrative and Organizational Support

• Provide administrative support for meetings, events, and organizational projects.
• Receive and securely handle and transfer financial donations to South County Development and Finance teams.
• Assist with calendars, reports, correspondence, and presentation materials.
• Support onboarding logistics and other administrative functions as assigned.
• Perform other duties as assigned.

Essential Skills and Experience

• Bilingual (English and Spanish)
• High school diploma or equivalent; Associate's degree preferred.

• Experience working in a business setting in administrative, receptionist, or office coordination roles.

• Excellent customer service and interpersonal skills.
• Strong organizational and time management abilities.
• Proficiency with Microsoft Office Suite.
• Ability to manage multiple priorities while maintaining accuracy and professionalism.

Preferred Qualifications

• Experience in a nonprofit or community-serving organization.
• Experience coordinating office operations.

Work Setting and Conditions

Logistical Requirements

• Successful completion of pre-employment background check, drug screen, and physical.
• Valid California driver's license, clean motor vehicle record check, and reliable transportation.

Work Environment

• Primarily based at the Santa Maria campus.
• Regular interaction with visitors, volunteers, donors, and staff.

Physical Demands

• Ability to sit, stand, walk, bend, and lift up to 25 pounds.
• Ability to use standard office equipment and computers throughout the workday.

The Foodbank of Santa Barbara County embraces a philosophy that recognizes and values diversity. Our goal is to attract, develop, retain and promote a talented diverse workforce in a culture where all employees will contribute to their fullest potential.

Benefits

At the Foodbank of Santa Barbara County, we believe in taking care of our team members. In this part-time position, you are eligible for the following benefits:

• Paid Time Off: 9 days of accrued PTO per year, with additional accrual as your tenure grows.
• Paid Holidays: 13 recognized holidays each year, with prorated pay at your part-time schedule rate.
• Wellness Bonus: A prorated $250.00 wellness bonus, distributed annually, yours to use however supports your wellbeing.
• Employee Assistance Program (SAVE): Confidential counseling and support for personal or work‑related challenges, available to you from day one, with no minimum hours requirement.
• Professional Development: Access ongoing professional training opportunities to enhance your skills and advance your career.