Administrative Assistant

TEKsystems; Santa Barbara (CA); Remote; USD 36,000 - 39,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Remote work

Paid time off

Job summary

TEKsystems is seeking an Administrative Assistant to support the Clinical Quality Team in a 100% remote capacity. The role emphasizes document management, meeting coordination, and provider engagement to enhance quality, safety, and health equity in care delivery.

Qualifications include 1–2 years of administrative experience and strong organizational skills. Candidates must reside in Ventura, Santa Barbara, San Luis Obispo, Monterey, or Santa Cruz County, CA to be considered.

Qualifications

• High School Diploma or equivalent
• 1-2 years of administrative assistant experience or related experience
• Strong organizational, communication, and multitasking skills
• Ability to prioritize competing deadlines in a fast-paced environment

Responsibilities

• Manage and organize departmental documentation and records for the Clinical Quality Team
• Coordinate meetings, prepare agendas, and document meeting minutes
• Assist with provider meeting coordination, including Quality Collaboratives, cross-functional workgroups, and partnerships with local health departments
• Support NCQA accreditation activities and documentation efforts
• Assist with medical record procurement and clinical quality case reviews
• Monitor inboxes and route communications to Clinical Quality Nurses as needed
• Support Clinical Quality Nurses in monitoring MHK queues, subtasks, and case due dates
• Maintain databases, reports, and tracking systems for quality initiatives
• Handle internal and external correspondence with providers, partners, and stakeholders
• Support quality assurance programs, audits, inspections, and compliance activities
• Perform general administrative duties including filing, copying, and phone support
• Complete additional projects and responsibilities as assigned

Skills

Quality Assurance

Document Management

Meeting Coordination

Administrative Support

Health Equity

Medical Records

Database Management

Quality Improvement

Provider Collaboration

Healthcare Operations

Education

High School Diploma or equivalence

Job description

URGENTLY HIRING : 100% REMOTE ADMINISTRATIVE ASSISTANT

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Location Requirement: This is a 100% remote position; however, candidates must currently reside in Ventura, Santa Barbara, San Luis Obispo, Monterey, or Santa Cruz County to be considered.

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Are you a highly organized administrative professional looking to make an impact in healthcare? Our Quality Department is seeking an Administrative Assistant to support quality improvement initiatives, provider collaboration efforts, and departmental operations. This is an excellent opportunity to join a mission-driven team focused on improving healthcare outcomes, quality, safety, and health equity.

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About the Role

The Administrative Assistant plays a critical role in supporting the Clinical Quality Team through document management, meeting coordination, provider engagement activities, and quality assurance support. This position helps ensure the department operates efficiently while contributing to initiatives that improve member care and outcomes.

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Key Responsibilities

• Manage and organize departmental documentation and records for the Clinical Quality Team

• Coordinate meetings, prepare agendas, and document meeting minutes

• Assist with provider meeting coordination, including Quality Collaboratives, cross-functional workgroups, and partnerships with local health departments

• Support NCQA accreditation activities and documentation efforts

• Assist with medical record procurement and clinical quality case reviews

• Monitor inboxes and route communications to Clinical Quality Nurses as needed

• Support Clinical Quality Nurses in monitoring MHK queues, subtasks, and case due dates

• Maintain databases, reports, and tracking systems for quality initiatives

• Handle internal and external correspondence with providers, partners, and stakeholders

• Support quality assurance programs, audits, inspections, and compliance activities

• Perform general administrative duties including filing, copying, and phone support

• Complete additional projects and responsibilities as assigned

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Qualifications

Required:

• High School Diploma or equivalent

• 1-2 years of administrative assistant experience or related experience

• Strong organizational, communication, and multitasking skills

• Ability to prioritize competing deadlines in a fast-paced environment

Preferred:

• Experience in healthcare, health plans, or clinical settings

• Familiarity with quality assurance processes and documentation

• Experience with medical records, audits, or accreditation activities

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Top Skills

• Quality Assurance

• Document Management

• Meeting Coordination

• Administrative Support

• Health Equity

• Medical Records

• Database Management

• Quality Improvement

• Provider Collaboration

• Healthcare Operations

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Why Apply?

• 100% Remote Opportunity

• Meaningful work supporting healthcare quality initiatives

• Collaborative and mission-driven team environment

• Exposure to quality improvement, accreditation, and population health programs

• Opportunity to make a direct impact on member outcomes

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Job Type & Location

This is a Contract position based out of Santa Barbara, CA.

Pay and Benefits

The pay range for this position is $26.50 - $27.50/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully remote position.

Application Deadline

This position is anticipated to close on Oct 16, 2026.

San Francisco Fair Chance Ordinance

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI)

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Equal Opportunity Employer

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.