Administrative Assistant

Lensa; San Francisco (CA); On-site; USD 125,000 - 150,000; Full time

Job summary

A leading career site is seeking an Admissions Assistant to work directly under the Admissions and Enrollment Manager in San Francisco. This role involves maintaining records, scheduling observations, and interfacing with families from diverse backgrounds. Ideal candidates will be bilingual in English and Spanish, with clerical and customer service experience. The position offers a competitive pay range of $25 to $30/hr and includes various employee benefits.

Benefits

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Short and long-term disability

Health Spending Account

Transportation benefits

Employee Assistance Program

Time Off/Leave

Qualifications

• Bilingual in English and Spanish is crucial.
• Experience in clerical and customer service roles required.
• Comfortable with Microsoft Teams.

Responsibilities

• Maintain confidentiality of records and document family case notes.
• Assist in scheduling appointments for child playgroups.
• Perform clerical duties including data entry and filing.

Skills

Bilingual in English and Spanish

Clerical experience

Customer service experience

Comfortable with Microsoft Teams

Job description

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Pay found in job post

Retrieved from the description.

Base pay range

$25.00/hr - $30.00/hr

Lensa is the leading career site for job seekers at every stage of their career. Our client, Aston Carter, is seeking professionals in San Francisco, CA. Apply via Lensa today!

Description

Under the supervision of the Admissions and Enrollment Manager, the Admissions Assistant have a compassionate approach to working with children and families, and effectively interface with families of diverse economic, social, ethnic, and linguistic backgrounds.

Job Duties

• Maintains confidentiality of all child and family records, organizes documentation, and completes required family case notes according to procedures.
• When needed, assist in recording messages from the main phone lines.
• Performs computer data entry, filing, note taking, and other clerical duties as needed.
• Meet as needed with the Supervisor to report, problem-solve, and plan regarding position responsibilities.
• Schedule Child play group observation, the Admissions Assistant contacts families from the Child Plus data base, under “accepted” campus class lists to determine who is still interested in services. If the family is interested in services, the observation is scheduled during this time. If the parent/guardian is no longer interested in services, this is also documented in Child Plus and communicated to the Admission and Enrollment Manager and Admission and Enrollment Associate. The Admissions Assistant scheduling the observation documents in Child Plus, under enrollment notes, includes staff signature and date/time stamp, scheduled observation date and time. This also includes follow-up notes on the child’s final placement and potential child needs/levels: health (allergies, health issues, etc.), potty training, and/or Speech and Language (S/L), Behavior (BH), and/or Social Emotional (SE), use the following codes:(1) mild, (2) moderate (3) severe.
• In addition, the Admissions Assistant creates an outlook event calendar to schedule child/family appointments including Campus supervisor, Regional Manager, Mental Health/Special Needs Manager, Social Emotional Specialist, Admissions and Enrollment Associate and Admissions and Enrollment Manager.
• When scheduling an observation, the Admissions Assistant informs the potential parent/guardian that a child play group observation is made with all families with toddler or preschool age children interested in enrolling and is part of our enrollment/placement process to individualize children’s needs and determine the best service placement for their child. Follow the Child Play Group Procedure.
• The Admissions Assistant prepares the observation packet by viewing CP eligibility notes and filling out the Enrollment and Placement Form and Prescreening Child Playgroup Observation tool. If needed and available, also include copies of: Individualized Educational Plans (IEP) or Individualized Family Support Plan (IFSP), special medical documents or a copy of any health condition.
• When the observation is done the Admissions Assistant uploads the child observation in Child Plus under Enrollment.
• The Admissions Assistant keeps track and follows up with the child observation participants in Excel.
  
  

Skills & Qualifications

The key requirements include being bilingual in English and Spanish, having a clerical and customer service experience, and being comfortable with Microsoft Teams.

Pay and Benefits

The pay range for this position is $25.00 - $30.00/hr.

Requirements

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
  
  

Workplace Type

This is a fully onsite position in San Francisco,CA.

Application Deadline

This position is anticipated to close on Jun 18, 2025.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] ([e-mail]) for other accommodation options.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  IT Services and IT Consulting

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