Administrative Assistant - Office Professional

Tom James Company; San Francisco (CA); On-site; USD 125,000 - 150,000; Part time

Job summary

A leading company in the fashion industry seeks a part-time Office Professional in San Francisco. This role is pivotal in supporting the sales team and includes tasks such as order entry, shipping, and customer service. Ideal candidates will possess strong organizational and multitasking abilities, alongside experience with Microsoft Office tools.

Benefits

Generous PTO plan

Paid holidays

401(k) plan

Qualifications

• Experience with social media platforms for marketing.
• Extensive knowledge of computer skills.
• Ability to lift up to 20 lbs.

Responsibilities

• Entering order tickets and customer payments.
• Unpacking shipments and prepping garments.
• Answering phone calls and checking store email.

Skills

Multi-tasking

Organizational skills

Social media experience

Microsoft Office

Google Docs

Job description

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At the Tom James Company, an Office Professional supports our sales team members, store leaders, and key organizational leaders fulfilling our mission to be a global leader in the fashion industry. An Office Professional is a valued member of the Tom James support team.

We currently have a part time opening in our San Francisco, CA office. Our position is for 20 hours per week at $25 per hour. We offer a generous PTO plan, paid holidays, and a 401(k) plan. Regular onsite attendance required.

We are looking for someone who is available to start immediately.

Responsibilities
Order Entry

Entering Order Tickets, Customer Order Forms, and customer payments daily

Receiving & Shipping

Unpacking received shipments daily

Prepping and steaming (if necessary) garments for delivery; placing on proper Sales Professionals rack

Processing returns, remakes and alterations

Prepares all clothing for delivery by sales professional

Picks up and delivers client items as needed

Alterations

Entering all alteration instructions into the proprietary system

Delivering/picking up garments to/from outside (contract) tailors

Compiling Alteration Expense Summary for in-house tailors and sending to Accounting

Telephones/E-Mail/Mail

Answering incoming phone calls and giving messages to Sales Professional

Checking store e-mail daily and giving all information to the proper person(s)

Bank Deposits/Errands

Makes follow-up calls to factories, customers, and corporate office

Performing other duties as assigned.

Required Knowledge, Skills & Abilities
Experience with social media platforms for marketing and research purposes

Extensive knowledge of computer, Microsoft Office software and Google Docs

Ability to multi-task in a fast-paced environment, prioritize multiple projects and consistently meet deadlines

Strong organizational skills

Ability to bend and lift up to 20 lbs

Valid Driver’s License (Exception: larger metropolitan areas)

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Hospitality, Food and Beverage Services, and Retail

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