Administrative Assistant

ABM Industries Inc.; San Francisco (CA); On-site; USD 125,000 - 150,000; Full time

Job summary

ABM Industries Inc. is seeking an Admin for their Hawaii Regional Office in San Francisco. The role involves providing clerical support, managing incoming calls, processing financial documents, and ensuring efficient office operations. Ideal candidates will have strong communication skills, be detail-oriented, and proficient in Microsoft Office applications. This full-time position offers competitive hourly wages and a comprehensive benefits package.

Qualifications

• Must have good verbal and written communication skills.
• Ability to prioritize tasks and work with all levels of the organization.
• Dependable and able to work Monday to Friday, 8am to 5pm.

Responsibilities

• Answer incoming calls and greet customers.
• Process cash applications, credits, and refunds.
• Maintain files and recordkeeping with confidentiality.

Skills

Communication

Organization

Math

Detail oriented

Multi-tasking

Phone skills

Tools

Microsoft Word

Excel

Outlook

Job description

ABM Parking Services is a nationwide parking service company. ABM (NYSE:ABM), which operates through its subsidiaries (collectively "ABM"), is a leading provider of integrated facility services. With fiscal 2011 revenues of approximately $4.2 billion and nearly 100,000 employees, ABM provides commercial cleaning and maintenance, facility engineering, energy efficiency, parking and security services for thousands of commercial, industrial, government and retail clients across the United States and various international locations. Learn more at www.abm.com.

The Hawaii Region of ABM Parking Services has a full time opening for an Admin to provide clerical support and assistance to the Hawaii Regional Office.

Pay: $19.00/hr - $21.00/hr.

The pay listed is the salary range or the hourly rate for this position. A specific offer will vary basedon applicant’s experience, skills, abilities, geographic location, and alignment with market data.

Benefit Information:

ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM

ABM Employee Benefits | Staff & Management

RESPONSIBILITIES:

· Answering incoming telephone calls and greeting customers

· Process SR/DR, Cash Ap, Credit Memos and ACDs. As well as reversals, write-offs and DMFs

· Assist with ticket audits, completion of daily reports and entering data into the database as well as processing refunds and key control reports

· Filing, maintain files and recordkeeping with confidentiality

· Generate monthly invoices (janitorial, supplies, copies, hangtags)

· Distribution of incoming & outgoing mail and handle all miscellaneous clerical duties

· Coordinate Regional Office functions with Branch Manager and Regional VP, including ordering supplies, invoicing and handling petty cash

· Ensure an efficient office operation by working with vendors in maintaining office equipment and handling purchases and inventory of office supplies

· Handle additional projects assigned by Branch Managers and Regional VP

REQUIREMENTS

· Good verbal and written English communication skills

· Must have exceptional ability to assist on multiple projects/tasks

· Ability to prioritize and work with all levels of the organization

· Proven track record and demonstrated ability to consistently meet deadlines

· Proficient in Microsoft Word, Excel and Outlook

· Excellent basic math skills

· Good organizational skills & detail oriented

· Excellent phone skills

· Dependable, Ability to work Monday through Friday, 8am to 5pm and overtime when necessary