Administrative Assistant

General Dynamics; San Diego (CA); On-site; USD 51,000 - 72,000; Full time

Benefits offered by this job

Medical & Dental Insurance

401(k) retirement savings plan

Flexible spending accounts/HSAs

Life and disability insurance

Paid holidays and PTO

Wellness coaching

Onsite health services

Job summary

General Dynamics NASSCO is seeking a skilled administrative professional to provide secretarial and data support across departments. You will input data, analyze information, prepare reports and presentations, and help manage schedules.

Responsibilities include handling office operations, coordinating mail and supplies, and maintaining communication with internal teams and suppliers. A minimum five years in general office work and proficient MS Office skills are required.

Qualifications

• High School graduate with minimum five years in general office functions and procedures.
• Knowledge of data management and data processing.
• Proficient in Microsoft Office Products and/or other personal computer software applications.
• Excellent typing/keyboard skills; and interpersonal and communication skills required.

Responsibilities

• Perform general administrative tasks, including managing office supplies and equipment, answering multiple phone lines, and overseeing daily mail, correspondence, and filing.
• Prepare, analyze, and input data.
• Prepare agendas, reports, and presentations.
• Coordinate department schedules and activities.
• Observe and support health, safety, and environmental policies.
• Other responsibilities as assigned.

Skills

Data entry

Typing

Interpersonal skills

Communication skills

Education

High School Diploma

Tools

Microsoft Office

Job description

Summary

Performs secretarial and administrative support duties in accordance with established procedures, instructions, and work routines. Performs data input, extraction, analysis, and development in support of departmental functions. Reports to the Department Manager. Maintains internal contact with all NASSCO departments, and executive management and external contact with NASSCO Suppliers and Customers.

Job Posting End Date: Until Filled

Shift

1st

Security Clearance

No Clearance

Essential Functions and Duties

• Perform general administrative tasks, including but not limited to managing office supplies and equipment, answering multiple phone lines, and overseeing the daily flow of mail, correspondence, and filing needs.
• Prepare, analyze, and input data.
• Prepare agendas, reports, and presentations.
• Coordinate department schedules and activities.
• Observe and support NASSCO health, safety, and environmental policy.
• Other responsibilities and duties as assigned.

Skills and Qualifications

• High School graduate with minimum of five (5) years in general office functions and procedures.
• Knowledge of data management and data processing.
• Proficient in Microsoft Office Products and/or other personal computer software applications.
• Excellent typing/keyboard skills; and interpersonal and communication skills required.

Physical Demands

Work primarily conducted in an office setting with good lighting. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to focus. Regularly required to sit, use hands and fingers, operate computer keyboard and controls, and communicate verbally and in writing. Must be physically able to commute to buildings throughout the shipyard. Occasional exposure to dust, fumes and moderate levels of noise.

Accountability

Responsible for providing accurate and efficient administrative and data control as assigned. Results are related to the quality and timeliness of achieving project goals and ability to develop, implement, and/or adhere to processes that maximize productiveness and throughput.

Pay Scale

$51,000 - $72,300

This pay range is a reasonable estimate of the salary range for this role. It takes into account the wide range of factors considered in making compensation decisions; including but not limited to skill sets, experience, training, and education.

Benefits

• medical & dental insurance coverage
• 401(k) retirement savings plan
• flexible spending accounts/HSAs
• life and disability insurance
• company paid holidays and paid time off (PTO)
• wellness coaching
• an onsite health services

Known Rights: Workplace Discrimination is Illegal

If you have a disability that impacts your ability to complete the job application process and would like to request an accommodation, please contact our Human Resources Department.

Call [phone] or email [e-mail]. This contact information is for accommodation requests only, not to inquire about the status of applications.

General Dynamics NASSCO is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other basis protected by local, state, or federal law.

NASSCO is an Equal Opportunity / Individuals with Disabilities / Protected Veterans Employer