Administrative Assistant

Voyager Technologies, Inc.; San Diego (CA); On-site; USD 39,000 - 47,000; Full time

Benefits offered by this job

Flexible PTO

Medical/Dental/Vision

Gym membership

401(k) match

Wellness programs

Job summary

Voyager Technologies, Inc. is seeking an Administrative Assistant to provide onsite administrative, front desk, facilities, onboarding, event, and document-support services.

You will support employees, visitors, and business functions to keep operations running smoothly in a mission-driven environment. The role requires a high school diploma, at least two years of administrative experience, strong organization, professional communication, and the ability to handle confidential information.

Qualifications

• High school diploma or equivalent required.
• Minimum two years of administrative, office, reception, or coordinator experience.
• Strong organization, attention to detail, and follow-through.
• Professional written and verbal communication skills.
• Ability to handle confidential information appropriately.
• Proficiency with Microsoft Office 365.
• Ability to work onsite and interact professionally with employees, visitors, and partners.
• Ability to obtain a U.S. security clearance.

Responsibilities

• Answer and transfer incoming phone calls.
• Sort, distribute, and send mail.
• Support maintenance of the company calendar.
• Coordinate conference room schedules and prevent double bookings.
• Coordinate All Hands events, including venue and A/V setup.
• Coordinate customer visits, meals, and refreshments as authorized.
• Coordinate staff meetings and events for the General Manager.
• Assist departments with administrative needs.
• Use AI tools to create and update tracking tools and spreadsheets.

Skills

Administrative experience

Organizational skills

Communication skills

Confidential information handling

Education

High school diploma or equivalent

Tools

Microsoft Office 365

Job description

Voyager is an innovative space, defense, and national security technology company committed to advancing and delivering transformative, mission-critical solutions. We tackle the most complex challenges to unlock new frontiers for human progress, fortify national security, and protect critical assets to lead in the race for technological and operational superiority from ground to space.

Forge the Future: Join Voyager Technologies

The future belongs to those who build it. At Voyager Technologies, we’re building technologies that protect lives, expand frontiers and prepare us for what’s next. And we’re doing that with people who are wired to solve, build, adapt and lead. These roles are not for the faint of heart.

You’ll help lay the foundation for humanity's future.

Join a culture where innovation thrives, curiosity is rewarded, and impact is real. We’re a company of doers, thinkers and builders, united by purpose and grounded in reality.

If you want to put your skills to work where the stakes are real and the mission is bigger than any one person, forge the future with Voyager.

The Administrative Assistant is a fully onsite, business-wide support role reporting directly to the General Manager. This position provides dependable administrative, front desk, facilities, onboarding, event, and document-supportservices across the organization, helping employees, visitors, and business functions operate smoothly.

In this role, the essential functions are:

• Answer and transfer incoming phone calls.
• Sort, distribute, and send mail.
• Support maintenance of the company calendar.
• Coordinate conference room schedules and help prevent double bookings.
• Coordinate All Hands events, including venue, seating, and audio/visual setup.
• Coordinate customer visits, including meals and refreshments as authorized.
• Coordinate Principal Staff meetings and events for the General Manager.
• Coordinate with departments on administrative needs and assist employees as requested.
• Use AI tools, where appropriate, to create and update tracking tools and spreadsheets.

Security and Front Desk Support

• Manage front desk coverage and visitor access in coordination with Security.
• Verify visitor identification, host visitors, and track visits to the facility.
• Maintain facility security and badging systems, as assigned.

Facilities and Office Support

• Monitor the readiness of lobby, conference rooms, kitchen, and lunchroom areas, including supplies and coordination with janitorial service as needed.
• Stock lunchrooms and help maintain an orderly, well-supported workplace.
• Maintain inventory of office supplies and equipment, including cabinet upkeep.
• Purchase and order office supplies and equipment.
• Make travel arrangements as requested.

Human Resources Support

• Support the HR Business Partner as needed.
• Support new-hire onboarding activities.
• Coordinate with HR recruiters and outside agencies to schedule interviews.
• Help facilitate mandatory training required for government compliance.
• Complete and file government surveys and census reports.

Quality Assurance Support

• Administer the document management platform.
• Maintain and organize documents and records in accordance with established practices.
• Send and file Non-Disclosure Agreements and related records.

Events and Employee Engagement

• Order lunches and dinners for customer meetings.
• Organize lunch-and-learn sessions.
• Coordinate recognition of holidays and work anniversaries.
• Plan and organize special events.

Other Business Support

• Provide additional administrative support as assigned by the General Manager.

Basic Qualifications

• High school diploma or equivalent.
• Minimum two years of administrative, office, reception, or coordinator experience.
• Strong organization, attention to detail, and follow-through.
• Professional written and verbal communication skills
• Ability to handle confidential information appropriately.
• Proficiency with Microsoft Office 365.
• Ability to work fully onsite and interact professionally with employees, visitors, and business partners.
• Ability to obtain a U.S. security clearance.

Preferred Qualifications

• Three or more years of relevant administrative, office, reception, or coordinator experience.
• Experience supporting a general manager, leadership team, or multiple departments.
• Experience with visitor management or front-desk operations.
• Experience supporting employee onboarding or HR administration.
• Experience maintaining controlled documents, records, or quality-system documentation.
• Experience with purchasing, inventory, facilities, or vendor coordination.
• Experience in aerospace, defense, manufacturing, engineering, or another regulated environment.
• Familiarity with ERP, HRIS, document-control, or visitor-management systems.

Additional Requirements

• No travel required.
• Occasional overtime may be required.
• This is a nonexempt, hourly position.

Compensation and Benefits

The good faith hourly pay range for this role is $28-$34 per hour at the time of posting. This is equivalent to approximately $58,240-$70,720 annually based on a 40-hour workweek. Where a candidate falls within the range depends on experience, skills, and location. This range reflects base pay only and does not include benefits. This range may be adjusted in the future.

• Flexible Time Off (FTO), empowering employees to take the time they need to recharge and maintain a healthy work-life balance
• Comprehensive medical, dental, and vision coverage for employees and their families, with a significant portion of premiums covered by the company and many benefits paid at 100% for employees
• Flexible, affordable gym memberships with 12,700+ options nationwide, including 24 Hour Fitness, EoS Fitness, Crunch Fitness, Anytime Fitness, Blink Fitness, Chuze Fitness, and more! No long-term contracts and FREE on-demand workout videos before you enroll
• 401(k) retirement plan with a 50% company match on contributions up to 8%, supporting long-term financial security
• Company wellness programs that support physical and mental well-being
• Additional voluntary benefits and employee support resources
• The opportunity to work alongside a highly talented team in an innovative, mission-driven environment

Voyager is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status, or other characteristics protected by law.

Must be a U.S. citizen and able to obtain and maintain a U.S. Government security clearance at the level required for the position and applicable government contract. The position also requires appropriate access eligibility and a need-to-know. Clearance eligibility is determined by the U.S. Government.

Minority/Female/Disabled/Veteran

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in Voyager Technologies, Inc.’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.