Academic Program Manager

University of Utah; Salt Lake City (UT); Hybrid; USD 39,000 - 73,000; Full time

Job summary

The University of Utah seeks an Academic Program Manager for the Vascular Surgery Residency and Fellowship Programs. The role oversees administrative operations, budgets, accreditation activities, and educational administration in collaboration with program directors, faculty, and university partners.

The successful candidate will implement policies, streamline processes, support recruitment and onboarding, and coordinate meetings and events to improve trainee experience and program quality.

Qualifications

• Bachelor’s degree in a related area plus three years of experience in budget, grant and program management, or equivalency.

Responsibilities

• Directs the day-to-day administrative operations of the Vascular Surgery Residency and Fellowship Programs, ensuring effective coordination of educational, personnel, and organizational activities.
• Works with program directors, faculty, and departmental leadership to develop and implement strategic initiatives, new educational programs, policies, and processes that advance program and departmental goals.
• Coordinates administrative requirements related to residency and fellowship education, including documentation, scheduling, meetings, recruitment, trainee onboarding, evaluations, and compliance with University and GME requirements.
• Oversees recruitment, onboarding, orientation and ongoing program support for residents and fellows; serves as administrative resource for trainees.
• Evaluates program systems, workflows, and outcomes to identify opportunities for efficiency, service, communication, and trainee experience; develops process improvements as appropriate.
• Serves as central administrative liaison among vascular surgery division, program leadership, faculty, trainees, GME, departmental and University offices for effective communication.
• Monitors program performance and stakeholder feedback, identifies improvements, and coordinates initiatives to strengthen educational quality and operational effectiveness.
• Plans and coordinates program meetings, conferences, recruitment activities, educational events, and other activities to support residency and fellowship operations.

Skills

Budget management

Grant management

Program management

Education

Bachelor’s degree in a related area

Job description

Details

Open Date 09/02/2026

Requisition Number PRN46100B

Job Title Academic Program Manager

Working Title Academic Program Manager

Career Progression Track E

Track Level

FLSA Code Executive

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

VP Area U of U Health - Academics

Department 00917 - Vascular Surgery Development

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 39300 to 72700

Close Date 12/02/2026

Priority Review Date (Note - Posting may close at any time)

Job Summary

The program manager is responsible for the overall administrative management and strategic support of the Vascular Surgery Residency and Fellowship Programs. This position oversees administrative aspects of program operations, budgets, personnel, accreditation-related activities, educational administration, recruitment, and program development in collaboration with program directors, faculty, department leadership, and University partners. The program manager ensures programs operate effectively, comply with institutional and national accreditation educational requirements and standards, and supports the division’s academic, clinical, and organizational goals.

The successful candidate will provide leadership in developing and implementing policies, procedures, systems, and processes that improve program effectiveness, trainee experience, operational efficiency, and quality, and serves as a primary administrative liaison between the vascular surgery educational leadership, department leadership, the office of Graduate Medical Education, faculty, trainees, and other internal and external stakeholders.

This position does not provide direct patient care.

Responsibilities

1. Program Administration: Directs the day-to-day administrative operations of the Vascular Surgery Residency and Fellowship Programs, ensuring effective coordination of educational, personnel, and organizational activities.
2. Program Development and Strategy: Works with program directors, faculty, and departmental leadership to develop and implement strategic initiatives, new educational programs, policies, and processes that advance program and departmental goals.
3. Graduate Medical Education Administration: Coordinates administrative requirements related to residency and fellowship education, including program documentation, scheduling, meetings, recruitment, trainee onboarding, evaluations, and compliance with applicable University and GME requirements.
4. Recruitment and Trainee Support: Oversees the administrative aspects of resident and fellow recruitment, selection, onboarding, orientation, and ongoing program support. Serves as an administrative resource for trainees and facilitates resolution of program-related concerns.
5. Process Improvement: Evaluates program systems, workflows, and outcomes to identify opportunities for improved efficiency, service, communication, and trainee experience. Develops and implements process improvements as appropriate.
6. Stakeholder Coordination: Serves as a central administrative liaison among the vascular surgery division, program leadership, faculty, trainees, GME , departmental and University offices, and other stakeholders to ensure effective communication and continuity of operations.
7. Program Evaluation and Quality Improvement: Monitors program performance and stakeholder feedback, identifies areas for improvement, and coordinates initiatives designed to strengthen educational quality, operational effectiveness, and trainee satisfaction.
8. Meetings and Events: Plans and coordinates program meetings, conferences, recruitment activities (i.e. interviews), educational events, and other activities necessary to support residency and fellowship operations.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor’s degree in a related area plus three years of experience in budget, grant and program management or equivalency (one year of education can be substituted for two years of related work experience) required. Develops and implements program ideas into successful academic and research programs; demonstrated human relations and effective communication skills also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

• Master’s degree in healthcare administration, business administration, public administration, education, or a related field.
• Experience in graduate medical education, academic medicine, healthcare administration, or a surgical specialty.
• Experience administering surgical or medical residency and/or fellowship programs.
• Familiarity with accreditation and compliance requirements applicable to graduate medical education.
• Demonstrated experience with process improvement, program development, and strategic planning.
• Experience working effectively with physicians, faculty, trainees, and senior leadership.

Type Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at [phone] for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at [phone] or [phone] or University Human Resource Management at [phone] if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page.

Online reports may be submitted at https://oeo.utah.edu; https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South. As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.