Administrative Assistant

Maverik, Inc.; Salt Lake City (UT); On-site; USD 38,000 - 50,000; Full time

Benefits offered by this job

Health plan

Dental plan

Vision plan

401(k) match

Annual bonus

Profit sharing

Paid time off

Discounts

Job summary

Maverik, Inc. is seeking an Administrative Assistant to keep our Executive Office running smoothly by providing proactive, professional support to two C‑suite executives. You will coordinate calendars, meetings, and travel, and help with special projects while building relationships across the organization.

Ideal candidates have 3+ years in administrative roles, experience supporting senior leadership, and strong MS Office skills. This onsite role supports the executive team and internal events.

Qualifications

• 3+ years of experience in administrative or executive support roles.
• Experience supporting senior leadership and coordinating calendars/meetings.
• Proficiency with Microsoft Office; ServiceNow experience a plus.

Responsibilities

• Provide day-to-day administrative support to two C‑suite executives.
• Coordinate calendars, meetings, travel, and related logistics.
• Support special projects and cover for the broader Executive Office as needed.
• Serve as a professional contact for routine requests and events.

Skills

Administrative experience

Calendar management

Meeting coordination

MS Office

Education

Associate's or Bachelor's degree

Tools

Microsoft Office Suite

ServiceNow

Job description

At Maverik, we don’t just offer jobs, we offer adventures.

As an Administrative Assistant, you’ll play an important role in keeping our Executive Office running smoothly by providing proactive, professional support to two C‑suite executives. From coordinating calendars and meetings to managing travel logistics, executive events, and special projects, you’ll help ensure every detail is thoughtfully handled. This is an opportunity to work alongside senior leadership, build strong relationships across the organization, and make a meaningful impact through exceptional organization, communication, and follow-through.

Why this role matters

This role helps ensure our senior leaders can stay focused on strategic priorities by providing organized, proactive, and reliable administrative support. By keeping schedules, meetings, travel, and day-to‑day details running smoothly, this position plays an important part in the effectiveness of the Executive Office and the broader organization.

Location/Schedule

This role is based at our Salt Lake City Headquarters and is fully onsite, Monday through Friday.

What You’ll Do In This Role

• Provide day‑to‑day administrative support under the direction of the Senior Executive Assistant to two C‑suite executives, including correspondence, documents, expenses, records, and general administrative requests such as coordinating meetings, calendar requests, travel arrangements, and related logistics.
• Partner closely with the Senior Executive Assistant to ensure seamless support and coverage for both executives including tracking administrative requests, follow‑ups, and action items to ensure timely completion.
• Assist with special projects and administrative initiatives as needed and provide backup support to the broader Executive Office and administrative team when needed.
• Assist with calendar management, scheduling, meeting coordination, and resolution of scheduling conflicts.
• Coordinate domestic and international travel, including flights, hotels, transportation, and itineraries.
• Manage meeting logistics such as conference rooms, technology, catering, materials, and other requirements.
• Support executive meetings, leadership events, offsites, and other company activities.
• Serve as a professional point of contact for routine administrative requests involving the executives.

Duties and responsibilities, as required by business necessity may be added, deleted, or changed at any time at the discretion of management, formally or informally, either verbally or in writing. Scheduling and shift assignments and work location may be changed at any time, as required by business necessity.

You’ll be a great fit for this adventure if you have:

• 3+ years of experience in an administrative, office management, or executive support role, preferably in a corporate environment.
• Experience supporting senior or executive-level leadership, including meeting coordination, event support, and executive hospitality.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); experience with ServiceNow or similar platforms a plus.

Bonus Points If You Also Bring

• Associate's or Bachelor's degree in Business Administration, Office Management, Hospitality, or a related field preferred.

Compensation & Benefits

Pay Range:$18.50/hr -$24.00/hr + DOE and Bonus Opportunities

The above salary range represents a general guideline; however, Maverik considers a number of factors when determining base salary offers, such as the scope and responsibilities of the position and the candidates experience, education, skills, and current market conditions.

Benefits Include

• Full Health, Dental, and Vision Package with company contribution to cost
• In-Store and Fuel Discounts
• Retirement plan with company match (401K)
• Eligible for the annual incentive bonus program
• Profit Sharing: When Maverik succeeds, so do you. Team Members are eligible for annual profit sharing—our way of recognizing the important role you play in our success
• Comprehensive Paid Time-Off Policy, along with additional perks and benefits