Administrative Assistant

pacificoffice; Salem (OR); On-site; USD 21,000 - 22,000; Full time

Benefits offered by this job

Advancement opportunities

Team environment

Insurance plans

401k match

PTO & leave

FSA program

Competitive pay

Job summary

Pacific Office Automation, the leading document imaging and technology dealer, seeks an entry-level Administrative Assistant in Salem, OR. The role involves detail-oriented data entry, heavy internal customer service, and supporting the Sales team to meet urgent deadlines.

Ideal candidates are start-to-finish team players with basic Excel/Word skills, able to type 50–60 WPM and follow directions, with the ability to work both independently and collaboratively.

Qualifications

• 2 years of office experience welcome but not required.
• Basic understanding of Microsoft Excel.
• Microsoft Word proficiency.
• Typing 50-60 words-per-minute.
• Ability to follow directions and take notes.
• Capable of working independently and as part of the team.

Responsibilities

• Acutely detail-oriented data entry across multiple databases.
• Heavy and frequent internal customer service.
• Maintain spreadsheets for current cost analysis reviews.
• Assist the Sales rep and major manager in any/all duties.
• File, copy, and scan documents.
• Auditing and creating invoices.

Tools

Microsoft Excel

Microsoft Word

Job description

Pacific Office Automation is the largest independently-owned document imaging and technology dealers in the nation. Since 1976, we have grown to over forty branches located in eleven western states: OR, WA, CA, AZ, NM, NV, UT, ID, CO, & TX. With over 40 years of success in office equipment and technology sales/service, our growth and reputation have afforded us great relationships with top manufacturers such as Canon, Sharp, Konica Minolta, HP, Ricoh, Lexmark, and many more.

At Pacific Office Automation, you will find an amazing technology company full of growth opportunities, great benefits, and passionate coworkers who aim to help you succeed. Among our company goals, we aim to be a long-term employer. That means providing employees with the training and certification they need to keep up with the fast-changing technology of our office machines, devices, and software. At POA, we believe that all voices can and should be heard, regardless of seniority or tenure.

Position

Do you like the versatility of juggling multiple tasks at once, being a resource for teammates that have questions, and have an excellent work ethic?

Our fast-paced, sales office is seeking an entry-level Administrative Assistant at our office in Salem, OR. Our ideal candidate will be detail-oriented, have experience with problem-solving, and have the ability to meet urgent deadlines while maintaining accuracy.

Essential Job Duties

• Acutely detail-oriented data entry across multiple databases
• Heavy and frequent internal customer service
• Maintain spreadsheets for current cost analysis reviews
• Assist the Sales rep and major manager in any/all duties
• File, copy, and scan documents
• Auditing and creating invoices

Qualifications

• 2 years of office experience welcome but not required
• Must have a basic understanding of Microsoft Excel
• Microsoft Word proficient
• Ability to type 50-60 words-per-minute
• Ability to follow directions and take notes
• Must be capable of working independently and as part of the team

Benefits

• Advancement and growth into leadership roles
• Team-player environment
• Medical/Dental/Vision/Life insurance plans
• Matched 401k
• PTO, Vacation, Sick Leave
• FSA program
• Compensation: $21.50/hr

Our Commitment to Diversity and Inclusion

Pacific Office Automation is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, gender, sexual orientation, gender expression or identity, age, religion, veteran status, or any other characteristic protected by law. We celebrate our employees’ differences because we know that diversity makes us stronger.