Administrative Assistant

Talentify; Rosemead (CA); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Challenging work environment

Career growth

Comprehensive benefits

Job summary

Universal Health Services in Rosemead, CA seeks an Administrative Assistant to provide administrative support to the Administration Department. The role involves clerical duties, attending meetings, coordinating medical staff activities, and supporting personnel matters.

The position is full-time, Monday–Friday, at BHC Alhambra Hospital, with duties across the hospital’s administration. Notable requirements include a high school diploma and healthcare experience preferred.

Qualifications

• High school diploma or equivalent required; bachelor's degree preferred.
• Experience in a healthcare setting preferred.
• Strong clerical and organizational skills.

Responsibilities

• Coordinate information with Directors and Facility Management to prepare reports.
• Handle clerical tasks including records and phone/intercom communications professionally.
• Prepare and mail monthly meeting calendars to medical staff and facility staff.
• Ensure pertinent information is reported to the Consulting Board, Medical Executive Committee and Facility Committees.
• Assist Department Heads with revisions as requested.
• Assist in the preparation of licensing and accreditation surveys.
• Act as Custodian of Petty Cash; balance and replenish as needed.

Skills

Clerical tasks

Professional communication

Meeting coordination

Education

High school diploma

Bachelor's degree preferred

Job description

Responsibilities

Administrative Assistant

Full-Time Monday-Friday

BHC Alhambra Hospital

BHC Alhambra Hospital is located in the beautiful city of Rosemead, California. Our 115 bed facility established in 1924 prides itself on upholding a standard of excellence that allows our patients to take the first step to recovery. BHC Alhambra Hospital is a private, fully accredited, full-service acute psychiatric hospital serving children, adolescents and adults. BHC Alhambra is dedicated to providing quality behavioral health, substance abuse, and eating disorder treatment. We offer inpatient, residential, partial hospitalization and intensive outpatient options for individuals in the communities of the San Gabriel Valley, Los Angeles County, and surrounding areas.

Job Description

The Administrative Assistant is responsible for providing administrative support for the Administration Department staff, including performing clerical duties, attending departmental and clinical meetings, coordinating medical staff activities, providing support relating to personnel matters as required.

Responsibilities include

• Coordinate with Director's and Facility Management to gather information to respond to inquiries and/or prepare reports as requested.
• Perform clerical tasks including facility administrative records, answering/initiating phone calls and intercom pages in a professional manner.
• Prepare and mail monthly meeting calendars to the medical staff and facility staff.
• Ensure that pertinent information is reported to the Consulting Board, Medical Executive Committee, Medical Staff Committees and Facility Committees.
• Assist Department Heads with revisions as requested.
• Assist in the preparation of licensing and accreditation surveys.
• Act as Custodian of Petty Cash; distribute petty cash as requested, obtain approval from dept. heads, balance petty cash and replenish as needed.

Benefits

• Challenging and rewarding work environment
• Career and growth opportunities
• Comprehensive Benefits

About Universal Health Services

One of the nation’s largest and most respected providers of hospital and healthcare services, Universal Health Services, Inc. (UHS) has built an impressive record of achievement and performance. Growing steadily since its inception into an esteemed Fortune 500 corporation, annual revenues during 2025 were $17.4 billion. In 2026, UHS was again recognized as one of Fortune World's Most Admired Companies and in 2025, was listed in Forbes ranking of America’s Largest Public Companies.

Headquartered in King of Prussia, PA, UHS has approximately 101,500 employees and continues to grow through its subsidiaries. Operating acute care hospitals, behavioral health facilities, outpatient facilities and ambulatory care access points, an insurance offering, a physician network and various related services located in 40 U.S. states, Washington, D.C., Puerto Rico and the United Kingdom. For additional information visit www.uhs.com.

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Your passion, inspiration, and talents are invaluable to us and our mission to serve others. Our facility can provide a place for you to thrive and continue your professional development.

To learn more visit: http://www.bhcalhambra.com/

Qualifications

Education: High school degree or equivalent required. Bachelor's degree preferred.

Experience: A minimum of one (1) year experience, preferably in a health care setting preferred.

EEO Statement

All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. UHS subsidiaries are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws.