Administrative Assistant

Ivy Kids LLC; Richmond (VA); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Dental & Vision

PTO

Childcare discounts

Paid training

Advancement opportunities

Competitive salary

Job summary

Ivy Kids LLC is seeking an Administrative Assistant to support the Center Director and Education Director across operations, HR, customer relations, marketing, and finances. The role helps maintain a positive community image and oversees safety, scheduling, and front desk organization within a Virginia early education center.

Responsibilities include classroom coverage, data entry, record keeping, and marketing support to increase enrollment while ensuring health and safety standards are

Qualifications

• The Administrative Assistant must be qualified to drive the non-CDL bus when needed.
• Willing and able to work in any classroom to meet school needs.
• Must be able to learn new software programs.
• Must maintain at least 24 hours of training each year.
• Must repeatedly bend, stoop and lift to assist children up to 50+ pounds.

Responsibilities

• Supports the Center Director and Education Director in operating and managing all aspects of the center.
• Promotes a positive image of the school within the community and on social media.
• Implement health and safety standards and ensure appropriate supervision and safe transport practices.
• Assist in maintaining schedules, front desk organization, and classroom support to maintain ratios.
• Manage student records, enrollment data, attendance, and transportation records weekly.

Skills

Bus driving (non-CDL)

Classroom versatility

Software learning

Training requirements

Physical ability (lift 50+ lbs)

Job description

Benefits:

• Dental and Vision Insurance Options
• PTO
• Childcare discounts
• Paid training
• Competitive salary
• Opportunity for advancement

Schedule / Expected Work Hours:

• Monday - Friday: 9:45 am - 6:45 pm

About the Role

The Ivy Kids Administrative Assistant supports the Center Director and Education Director to operate and manage all aspects of an early education center, including human resources, customer relations, marketing, educational programs, financial responsibility, and physical facility. In this position, you will promote a positive image of the school within the community and on social media.

What You’ll Do As Administrative Assistant

General

• Understands and complies with all Ivy Kids Brand standards, critical procedures, and state standards.
• Implements health and safety standards; ensures that appropriate supervision of children and safe transportation practices are utilized daily.
• Understands and adheres to Ivy Kids’ Parent Handbook and Ivy Kids’ Personnel Handbook
• Is familiar with staff schedules and assists in implementing the schedule.
• Promptly informs the Center Director and Education Director of all critical areas of responsibilities including serious student accidents, employee issues, and significant events.
• Ensure the front desk is clean, neat, and organized at all times and decorated to match the season or event.
• Assist in the classroom as needed to maintain ratios and staff schedules.

Financial Responsibilities

• Collects tuition and fees on time, enforces penalties, and manages outstanding receivables.
• Ensures program supplies and equipment are inventoried and appropriately maintained.
• Assists with food orders, office supply orders, etc.
• Assists with inputting data and in the budget matrix.

Record Keeping

• Maintains all student records as required by child care licensing.
• Ensures that all student records are accurate.
• Ensures all CSRs, hourly checks, attendance records, and transportation records are filed appropriately each week.
• Updates and knows center enrollment and disenrollment at all times.

Safety

• Conducts hourly ratio checks while maintaining knowledge of state age-group requirements.
• Supports in maintaining facility safety and cleanliness through frequent inspections and scheduled cleaning.
• Ensures medication is administered and documented properly.
• Ensure emergency binders are up to date at all times.
• Conducts daily building and playground safety checks.
• May need to transport children to and from school and field trip venue. (14 passenger non-CDL bus)

Marketing

• Creates and maintains a social media calendar and posts center events, classroom activities, field trips, marketing videos, etc. on social media regularly.
• Sets up tours and follows up with all potential customers.
• Works to develop marketing strategies to increase capacity utilization; utilizes community-based marketing techniques and other appropriate marketing methods.
• Develops an events calendar with the leadership team.
• Assists with social media postings as directed by the Directors.

Qualifications

• The Administrative Assistant must be qualified to drive the non-CDL bus when needed.
• The Administrative Assistant must be willing and able to work in any classroom to meet the school's needs.
• The Administrative Assistant must have the ability to learn new software programs.
• The Administrative Assistant must maintain at least 24 hours of training each year.
• Must be able to repeatedly bend, stoop and run; must repeatedly lift and carry children up to 50+ pounds.

Company Overview

Ivy Kids is a premier early childhood education center focused on providing a safe, nurturing, and engaging environment where children can learn, grow, and thrive.

Company Purpose/Mission

To foster a love of learning, healthy habits, emotional development, and strong character in each child, all within a safe and nurturing environment.

Company Values

• Put the child's needs first
• Serve our families
• Serve the community
• Foster strong partnerships