Administrative Assistant

HORIBA; Reno (NV); On-site; USD 35,000 - 50,000; Full time

Job summary

HORIBA is seeking an experienced Administrative Assistant to join our North American Semiconductor group in Reno, NV. The role focuses on supporting management with correspondence, proposals, travel coordination, and budgeting tasks, while ensuring accuracy and excellent customer service.

Candidates should have 2+ years of related experience and a 2–4 year degree is encouraged, though not mandatory. Proficiency in Microsoft Office is required for daily operations.

Qualifications

• Proficiency in administrative tasks and basic computer skills.
• Excellent verbal and written communication skills.
• Strong attention to detail and accuracy.
• Customer service oriented and professional demeanor.
• 2+ years of related experience preferred.
• 2–4 year degree encouraged but not mandatory.

Responsibilities

• Prepare correspondence, quotes, proposals, expense reports, and other management reports.
• Answer telephones, assist callers, and relay messages.
• Coordinate travel with local and foreign staff, arrange conference rooms, and meals for executives/customers.
• Assist with yearly budgeting tasks and compile monthly spend reports with finance.
• Perform other duties as assigned.

Skills

Communication skills

Attention to detail

Customer service

Verbal and written communication

Computer skills

Education

AA/AS/BA/BS encouraged

Tools

Microsoft Office

Job description

Are you looking for an exciting career in the semiconductor industry? Semiconductors are the key evolving components in the industry today. HORIBA has kept its sights keenly focused on this micro world and provides rewarding careers in Sales and Marketing, Research and Development, Production, and Operations.The HORIBA Group of worldwide companies provides an extensive array of instruments and systems for applications ranging from automotive R&D, process and environmental monitoring, in-vitro medical diagnostics, semiconductor manufacturing and metrology, to a broad range of scientific R&D and QC measurements. Proven quality and trustworthy performance have established widespread confidence in the HORIBA Brand.Inspired by our unique motto, “JOY and FUN,” we focus on social responsibilities by building state-of-the-art products for scientific advancement; especially for protecting health, safety, and the environment. “HORIBARIANs,” the HORIBA employees all over the world, look forward to working with additional creative and entrepreneurial self-starters. To learn more about our unique culture, visit our culture page.Our North American Semiconductor group is searching for an experienced Administrative Assistant in the Reno, NV office.Key Responsibilities include:

• Prepares correspondence, quotes, proposals, expense reports, and other reports for management.
• Answers telephones; assists callers and relays messages.
• Coordinates travel with local & foreign engineering staff, conference room set up, and meals when necessary for executives and company visitors/ customers.
• Helps with yearly departmental budgeting tasks, compiling monthly spend reports, capital asset tracking with help from finance dept.
• Other duties as assigned.
  
  

Skills and Knowledge:

• Requires working knowledge of administrative duties and computer skills.
• Proficiency in Microsoft Office Suite – Word, Excel, and PowerPoint.
• Ability to accurately reproduce and distribute routine correspondence, quotes, proposals and reports.
• Good verbal and written communication skills.
• Strong attention to detail
• Excellent customer service, good verbal and written communication skills, and attention to detail.
• Minimum of two years’ related experience preferred.
• 2-4 year college degree encouraged (AA, AS, BA, BS), but not mandatory.
  
  

Compensation Package:HORIBA Instruments offers a competitive compensation package that includes a 401(k) plan with match; employee group dental, vision, life, and disability (short and long-term) paid for by the company; medical insurance, family dental and vision insurance, and supplemental life insurance available with reasonable employee contributions; employee assistance program; paid holidays, vacation, and sick time; flexible spending accounts; and educational reimbursement and commuter benefit programs.If you are an individual with a disability and need accommodation during the application/hiring process, please call [phone] ext. 7528 for assistance. HORIBA will provide reasonable accommodations, upon request, to support individuals with disabilities to be able to participate in the hiring process. HORIBA is committed to making our workplace accessible for individuals with disabilities.EEO/Affirmative Action/Veteran Status/Disabilities.