Administrative Assistant

Renown Health; Reno (NV); On-site; USD 38,000 - 52,000; Full time

Job summary

Renown Health is seeking an Administrative Assistant to provide comprehensive secretarial support for department leadership, ensuring efficient operations. Responsibilities include answering calls, scheduling meetings, coordinating travel, and maintaining files and communications.

The role involves event coordination, data entry, and liaison work with staff, physicians, vendors, and regulatory agencies. Three years of secretarial experience and MS Office proficiency are required.

Qualifications

• English language proficiency to read, write, speak and understand job duties safely.
• Prefer college or business school courses in secretarial science.
• Minimum three years of responsible secretarial and computer experience.
• Notary Public preferred.
• Proficient with Microsoft Office Suite and related tools.

Responsibilities

• Answer and direct phone calls, greet visitors, and manage messages.
• Coordinate meetings, and travel arrangements, and maintain filing systems.
• Prepare, format, edit correspondence, reports, and presentations.
• Handle mail, emails, and data entry; support project tracking.
• Organize events and coordinate logistics; liaise with departments and vendors.
• Provide back-up support for Directors/Managers as needed.

Skills

English proficiency

Communication

Organizational skills

Education

Secretarial science courses

Notary Public preferred

Tools

Microsoft Office Suite

Outlook

PowerPoint

Excel

Teams

Word

Job description

Purpose

This position provides secretarial support to ensure the efficient operations of the department functions and coordinate the day-to-day business activities of the leadership in which the individual supports, which may include Vice President or Administrator level roles.

Purpose

This position provides secretarial support to ensure the efficient operations of the department functions and coordinate the day-to-day business activities of the leadership in which the individual supports, which may include Vice President or Administrator level roles.

Nature And Scope

This position is responsible for communication, which is often of a confidential nature, and coordination of the day-to-day business activities for the department and the leaders in which the role supports. The incumbent has daily internal contact with Renown Health System staff including corporate and hospital management and Administration along with their staff, physicians, vendors and other healthcare organizations, vendors and regulatory agencies. The key responsibility for the Administrative Assistant is to ensure clear and efficient department operations and the support necessary for the leadership for the areas in which the role supports, including back-up support for various Directors/Managers. This includes:

• Office Management: o Answer and direct phone calls, take messages, and provide information as needed. o Greet and assist visitors, clients, and guests. o Maintain office supplies inventory and place orders when necessary. o Coordinate and schedule meetings, appointments, and travel arrangements.
• Administrative Support: o Prepare, format, and edit correspondence, reports, presentations, and other documents. o Handle incoming and outgoing mail, including email correspondence. o Maintain and update filing systems, both electronic and physical. o Assist with data entry and database management.
• Event Coordination: o Organize and support company events, meetings, and conferences. o Prepare materials and assist with event logistics.
• Communication: o Serve as a liaison between departments, clients, and vendors. o Assist in preparing internal and external communications.
• Project Assistance: o Support various projects and tasks as assigned by management. o Track project progress and provide updates as needed.
• Office Operations: o Ensure the office environment is orderly and professional. o Manage office equipment and coordinate repairs and maintenance. This position does not provide patient care.

Minimum Qualifications

Requirements - Required and/or Preferred Name Description Education: Ability to read, write, speak, and understand English sufficiently to perform job duties safely and effectively. Preference will be given to applicants who have completed college or business school courses in secretarial science. Experience: Minimum three years of responsible secretarial and computer experience. Applicants with an office management background will be given preference. Notary Public preferred. License(s): None Certification(s): None Computer / Typing: Must be proficient with Microsoft Office Suite, including Outlook, PowerPoint, Excel, Teams, and Word and have the ability to use the computer to complete online learning requirements for job-specific competencies, access online forms and policies, complete online benefits enrollment, etc.

Disclaimer

The foregoing description is not intended to be, and should not be construed as, an exhaustive list of all responsibilities, skills, efforts, or working conditions associated with the job. It is intended to be an accurate reflection of the general nature and level of the job.