Administrative Assistant

IFG - International Financial Group; Redmond (WA); In loco; USD 55.000 - 75.000; Tempo pieno

Descrizione del lavoro

IFG - International Financial Group in Redmond seeks a proactive Business Administrator to support a fast-paced product management team within the Security organization. This role involves administrative tasks, organizing events, managing logistical operations, and budgeting.

The ideal candidate will have strong Microsoft 365 skills, event planning experience, and a customer-service mindset. Residency in Washington State is required, with 100% on-site presence.

Competenze

• Current resident of Washington State within a 30-mile radius of the Puget Sound worksite.
• 100% on-site presence required.
• Prior professional administrative experience is a must.

Mansioni

• Manage complex administrative tasks for various management levels.
• Organize team morale events and logistics.
• Track budgets and manage procurement of goods/services.
• Support cross-functional team initiatives.

Conoscenze

Microsoft 365 Suite

Event Planning & Execution

Customer Service

Descrizione del lavoro

Job Description: Business Administrator (Security Product Management)

We are seeking a highly proactive, customer service-driven Business Administrator to support a fast-paced product management team within our Security organization. In this role, you will act as a critical enabler of team effectiveness, partnering closely with leadership to manage daily operational rhythms, coordinate on-site logistics, and foster a highly collaborative, well-organized environment.

• Job Type: Contract (40 hours/week, Monday–Friday)
• Duration: Extension possible based on performance and business needs
• Overtime: None
• Equipment: Standard hardware (laptop, mouse, headset, external monitor) will be provided.

Typical Day & Key Responsibilities:

• Team Operations & Admin Support: Perform complex administrative tasks for multiple levels of management with high accuracy and discretion. Serve as the primary department contact.
• Event Planning & Morale: Organize and execute team morale events, off-sites, catering, and engagement activities.
• On-site Logistics: Manage office space coordination, physical logistics, and vendor management.
• Procurement & Budget Tracking: Track budgets, manage purchase requests, and handle the procurement of goods/services (computer equipment, office supplies, reference materials).
• Special Projects: Support cross-functional team initiatives and handle physical requirements including the ability to lift up to 20 lbs as needed for events or office supply management.

Candidate Requirements

Must-Have Qualifications (Disqualifiers)

• Location: Must currently reside in Washington State, within a ~30-mile radius of the Puget Sound worksite. (No relocation candidates will be considered).
• On-site Availability: 100% on-site presence required (5 days a week).
• Experience: Prior professional administrative experience is required.
• Tenure: Must have at least 10–18 months of tenure remaining.

Top 3 Hard Skills Required

• Microsoft 365 Suite (1–2 years): High proficiency in Outlook, Excel, PowerPoint, and Teams.
• Event Planning & Execution (1–2 years): Experience organizing team events, off-sites, and leadership meetings.
• Customer Service (1–2 years): Proven background in a customer-facing or corporate support environment.

What Sets the Best Candidates Apart

• 1–2 years of experience in Administrative, Business Support, or specialized Customer Service roles.
• Prior experience supporting a Product Management or Security-focused organization.
• A strong customer-service mindset with a positive, approachable attitude.
• Excellent responsiveness, with the ability to meet same-day or 24-hour turnaround expectations.
• Proven ability to self-start, problem-solve independently, and adapt quickly to shifting priorities.

Performance & Interview Process

• Performance Metrics: Success will be measured through structured monthly feedback collected from peers, team members, and leadership.
• Interview Process: Candidates will undergo 1–2 rounds of hard skills assessments. Interviews will be scheduled immediately for qualified profiles.