Administrative Assistant

West Plains Engineering; Rapid City (SD); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with Company Match

Paid Holidays

Job summary

A regional engineering firm in South Dakota is seeking an entry-level Administrative Assistant to support engineering and project teams. This full-time role involves various administrative tasks, ensuring the office is organized and professional. Candidates should possess strong communication skills, be proficient in Microsoft Office, and have a friendly demeanor. The firm offers a comprehensive benefits package including medical, dental, and a 401(k) with company match.

Qualifications

• Valid driver’s license for occasional office errands.
• Experience in construction or engineering environments is preferred.

Responsibilities

• Serve as the first point of contact for visitors and callers.
• Maintain office supplies and coordinate with vendors.
• Assemble project documents and promotional materials.
• Support project teams with document production and quality control.
• Track shop drawings and manage project data in our CRM/ERP systems.
• Assist with financial tasks, including invoice processing and expense tracking.
• Learn and teach others how to use office software and equipment.

Skills

Strong communication and organizational skills

Proficiency in Microsoft Office Suite

Friendly, professional demeanor

Team-oriented mindset

Tools

Adobe InDesign

SpecLink

Unanet CRM

Unanet AE ERP

Shipping platforms (UPS, FedEx)

Job description

West Plains Engineering (WPE) offers a unique career opportunity in a region known for its welcoming communities, stable economy, and exceptional quality of life. We provide our team with the tools and support to thrive professionally while contributing to meaningful engineering projects. Our culture emphasizes learning, mentoring, and collaboration—both within our offices and in the communities we serve.

POSITION SUMMARY

This full-time, entry-level position reports to the Office Manager and supports our engineering and project teams with a variety of administrative tasks. The Administrative Assistant plays a vital role in keeping our office organized, professional, and client-ready. You’ll be involved in everything from greeting guests and answering phones to compiling project documents and supporting financial processes.

We’re looking for someone who is eager to learn, enjoys working in a team environment, and takes pride in helping others succeed. You’ll work closely with internal and external teams throughout all phases of our projects, gaining exposure to a wide range of engineering services and business operations.

RESPONSIBILITIES

• Serve as the first point of contact for visitors and callers
• Maintain office supplies and coordinate with vendors
• Assemble project documents and promotional materials
• Support project teams with document production and quality control
• Track shop drawings and manage project data in our CRM/ERP systems
• Assist with financial tasks, including invoice processing and expense tracking
• Learn and teach others how to use office software and equipment

MINIMUM QUALIFICATIONS

The successful candidate will demonstrate:

• Strong communication and organizational skills
• Proficiency in Microsoft Office Suite
• Valid driver’s license for occasional office errands
• Friendly, professional demeanor and a team-oriented mindset

PREFERRED QUALIFICATIONS

• Experience in construction or engineering environments
• Familiarity with Adobe InDesign, SpecLink, Unanet CRM, Unanet AE ERP, and shipping platforms (UPS, FedEx)

BENEFITS

At West Plains Engineering, we offer comprehensive benefits package for full-time employees. Benefit options include Medical, Dental, Vision, Pharmacy, Health Savings Account, Life Insurance, Supplemental Life Insurance, Accidental Death & Dismemberment Insurance, Short-Term Disability Insurance, Long-Term Disability Insurance, Employee Assistance Program, Telehealth, 401(k) with Company Match, Paid Leave, and Paid Holidays.

West Plains Engineering is committed to providing reasonable accommodations to qualified individuals with disabilities throughout the application and employment process. To request an accommodation, contact HR at 605-718-8215 or [e-mail] .

West Plains Engineering is an equal employment opportunity and affirmative action employer that participates in the E-Verify program as required by law. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, gender identity), national origin, disability, or protected veteran status. West Plains Engineering does not sponsor applicants for work visas.

Pay Transparency: West Plains Engineering will not discharge or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their own compensation or the compensation of other employees or applicants. 41 C.F.R. § 60-1.35(c).