Administrative Assistant

ACTalent; Providence (RI); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

PTO and vacation

Job summary

Actalent in Providence, RI is seeking an Administrative Assistant to serve as the first point of contact, support project managers, and coordinate office activities. This contract-to-hire role is fully onsite and requires strong communication, organization, and MS Office skills.

You will manage documentation, onboarding tasks, mail distribution, and vendor communications, with 8-hour office days (8am–5pm) five days a week.

Qualifications

• 1+ year of administrative, office support, project coordination, or customer service experience.
• Strong communication and interpersonal skills.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, Teams).
• Ability to multitask and prioritize in a fast-paced environment.
• Strong organizational skills and attention to detail.
• Professional demeanor with a customer-service mindset.

Responsibilities

• Serve as the first point of contact for incoming calls, visitors, and general office inquiries.
• Provide administrative support to project managers and office leadership.
• Coordinate office activities, meetings, and schedules.
• Maintain project documentation, correspondence, and filing systems.
• Assist with data entry, report preparation, and tracking project information.
• Support onboarding activities for new employees, contractors, and visitors.
• Manage office supplies, vendor communications, and facility-related requests.
• Assist with building operations, visitor management, and day-to-day office coordination.
• Distribute mail, packages, and internal communications.
• Support special projects and other administrative initiatives as assigned.

Skills

First point of contact

Strong communication

MS Office proficiency

Multitasking

Organizational skills

Customer-service mindset

Tools

Microsoft Office

Job description

Job Title: Administrative Assistant

Job Description

• Serve as the first point of contact for incoming calls, visitors, and general office inquiries.
• Provide administrative support to project managers and office leadership.
• Coordinate office activities, meetings, and schedules.
• Maintain project documentation, correspondence, and filing systems.
• Assist with data entry, report preparation, and tracking project information.
• Support onboarding activities for new employees, contractors, and visitors.
• Manage office supplies, vendor communications, and facility-related requests.
• Assist with building operations, visitor management, and day-to-day office coordination.
• Distribute mail, packages, and internal communications.
• Support special projects and other administrative initiatives as assigned.

Additional Skills & Qualifications

• 1+ year of administrative, office support, project coordination, or customer service experience.
• Strong communication and interpersonal skills.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, Teams).
• Ability to multitask and prioritize in a fast-paced environment.
• Strong organizational skills and attention to detail.
• Professional demeanor with a customer-service mindset.

Work Environment

• 5 days in the office (8am-5pm)

Job Type & Location

This is a Contract to Hire position based out of Providence, RI.

Pay and Benefits

The pay range for this position is $20.00 - $25.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Application Deadline

This position is anticipated to close on Nov 13, 2026.

Workplace Type

This is a fully onsite position in Providence,RI.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.