Administrative Assistant

American Neighborhood Mortgage Acceptance Company; Providence (RI); On-site; USD 25,000 - 39,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

401K

Job summary

AnnieMac Home Mortgage is seeking a Full Time Administrative Assistant to streamline activities and remove distractions for the manager, enabling focus on prospecting and duties related to the mortgage industry. Ideal candidates will have experience in mortgage-related roles or similar fields.

The position requires a High School diploma, superb communication skills, and proficiency in Microsoft Office. This on-site role involves supporting daily office tasks and coordinating with sales staff and

Qualifications

• High school diploma or equivalent.
• Superb communication skills in all methods of communication, including email, phone, Teams.
• Ability to organize multiple files.
• Ability to multitask multiple projects at once.
• Basic knowledge of Microsoft Office.

Responsibilities

• Manage the manager's calendar: print the calendar a day prior and confirm appointment details.
• Schedule and manage task time for appointments and meetings.
• Ensure timeliness and preparedness of meetings and keep the manager on schedule.
• Answer phone and delegate calls, writing down messages for the manager.
• Return calls and check messages for the manager on instruction.
• Set appointments and arrange conference calls as requested.
• Send weekly emails to sales staff and partners; email program of the week to realtors.
• Forward leads and assist with prospecting tasks as needed.
• Assist with organizing office and supporting marketing materials.

Skills

Communication skills

Organization

Multitasking

Attention to detail

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Job Details

Location: 3500 Providence, RI 02903

Position Type: Full Time

Education Level: High School

Salary Range: $18.00 - $28.00 per hour

Job Category: Finance

Job Summary

AnnieMac Home Mortgage is looking to hire a Full Time Administrative Assistant to assist and remove any activities or distractions possible to allow the manager time to focus on prospecting and generating duties. Candidates should have experience directly or indirectly related to the Mortgage Industry.

Responsibilities

• Manage the manager's calendar: print the calendar a day prior, confirm all necessary information for appointments, provide directions to office if necessary.
• Schedule and manage task time for appointments and meetings.
• Ensure timeliness and preparedness of meetings and appointments. Keep manager on schedule and provide reminders when necessary.
• Answer phone and delegate calls to a team member who can assist clients; write down all messages, even if delegated, to advise the manager.
• Return phone calls for the manager upon instruction.
• Check messages for manager upon request.
• Set appointments for manager and arrange conference calls upon request.
• Send blast weekly emails to sales staff and referral partners as instructed, including emailing realtors the program of the week.
• Forward lead generating emails to the appropriate person on the team, note leads on the lead tracker. Act hourly when manager not in office or in meetings.
• Send emails on behalf of the manager upon request.

Additional responsibilities as needed

• Keep manager's office and desk organized.
• 30/60/90 calls on closed loans (will be trained).
• Have the manager's office ready for the day (prepared appointments, printing calendar daily, etc.).
• Assist with client gifts, birthday program, and expressions of gratitude.
• Assist with planning, invites and confirmations for lunch and learns.
• Assist with marketing materials.
• Assist with any additional task upon request, such as invitation completion, completing forms, setting up new spreadsheets, preparing prospecting tasks, checklists, forms, making calls for various reasons.
• Other duties as assigned.

Qualifications

• High school diploma or equivalent.
• Superb communication skills in all methods of communication, including email, phone, Teams.
• Ability to organize multiple files.
• Ability to multitask multiple projects at once.
• Basic knowledge of Microsoft Office.
• Attention to detail.
• Must have knowledge of secretarial, office administrative procedures, and knowledge of use and operation of standard office equipment, at a level generally acquired through 1+ years related experience.

Work Environment / Physical Demands

Will have to spend long hours sitting and using office equipment and computers, which can cause muscle strain.

Benefits

AnnieMac Home Mortgage offers a wide range of benefits, including medical, dental and vision plans, along with voluntary benefits, including 401K.

Equal Opportunity Statement

AnnieMac Home Mortgage is an Equal Opportunity Employer.

E-Verify

AnnieMac Home Mortgage participates in E-Verify.