Administrative Assistant

Community Options, Inc.; Pittsburgh (Allegheny County); On-site; Full time

Job summary

Community Options, Inc. is hiring a Full-Time Administrative Assistant in Pittsburgh. The role includes providing administrative support such as scheduling, handling calls, and maintaining office operations. Applicants should have strong communication and organizational skills, with a high school diploma and relevant experience being essential.

Benefits

Competitive Insurance Benefits

Paid Holidays

Generous PTO

Employee Incentive & Discount Programs

403b Retirement Plan

Incredible career growth opportunities

University partnerships that include tuition reduction

Qualifications

• Proficient in Microsoft Office Suite.
• Two years of related administrative experience required.
• Must possess a valid driver’s license with a satisfactory driving record.

Responsibilities

• Schedule and organize appointments, meetings, travel, and conferences.
• Screen incoming calls and manage detailed messages.
• Order office supplies and maintain office equipment.

Skills

Interpersonal Skills

Time Management

Verbal Communication

Written Communication

Education

High school diploma or GED

Tools

Microsoft Office Suite

Job description

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Description

Description

Community Options, Inc. is a national non-profit agency providing services to individuals with disabilities in 12 states.

We are now hiring a Full-Time Administrative Assistant to provide support in Pittsburgh, PA.The Administrative Assistant provides administrative and secretarial support including arranging meetings, conferences, obtaining supplies, coordinating direct mailings, and working on special projects.

Starting pay is $17.00/per hour

Responsibilities

• Schedule and organize appointments, meetings, travel, and conferences
• Screen incoming calls, denote detailed messages, and transfer calls to appropriate staff members
• Order office supplies and maintain office equipment
• Establish, develop, and maintain filing system
• Maintain daily and monthly schedules for all necessary staff to determine location and availability
• Organize and prioritize large volumes of information and calls
• Complete typing and copying as needed for management staff
• Open, sort, and distribute mail
• Maintain a neat and orderly office and reception area
• Work independently and within a team on special non-recurring and ongoing projects
• Maintain conference room usage log
• Additional tasks and responsibilities may be assigned
• Employee must cooperate with the license and department staff in any inspection, inquiry, or investigation.
  
  

Minimum Requirements

• High school diploma or GED
• Two years of related administrative experience
• Valid driver’s license with a satisfactory driving record
• Proficient in Microsoft Office Suite
• Must have high level of interpersonal skills to handle sensitive and confidential situations
• Excellent verbal and written communication skills
• Independent judgment is required to plan, prioritize, and organize diversified workload
• Ability to prioritize workload with excellent time management skills
• Employment is contingent upon successful completion of checks of criminal background, central registry, child abuse registry, and drug testing
  
  

Why Community Options?

• Competitive Insurance Benefits (Medical, Dental, Vision)
• Paid Holidays—Including a Birthday Holiday
• Generous PTO
• Employee Incentive & Discount Programs
• 403b Retirement Plan
• Incredible career growth opportunities
• University partnerships that include tuition reduction
  
  

Please Visit Our Website to Complete an Online Application! Careers.comop.org

Community Options is an Equal Opportunity Employer M/F/D/V

#IND-PI

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Hospitals and Health Care, Mental Health Care, and Philanthropic Fundraising Services

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