Marketing Administrative Assistant RMA (27756040)

Western Technologies; Rancho Cucamonga (CA); Remote; Full time

Job summary

A leading firm in testing and certification services is looking for a detail-oriented Marketing Administrative Assistant. The role focuses on supporting marketing initiatives, proposal development, and event coordination. Ideal candidates will demonstrate strong communication skills and proficiency in Microsoft Office, with opportunities for remote work.

Qualifications

• Strong attention to detail, able to manage multiple priorities.
• Clear verbal and written communication skills.
• Ability to work independently while being accountable.

Responsibilities

• Support marketing initiatives and daily operations.
• Assist in proposal preparation and event logistics.
• Manage and update internal marketing databases.

Skills

Attention to detail

Communication

Time management

Adaptability

Education

Experience with databases

Proficient in Microsoft Office

Experience with Adobe Creative Suite

Job description

CERTERRA (formerly RMA Companies) is a growing national provider of testing, inspection, and certification services that support innovation in new product development, quality assurance, for project delivery, and engineered solutions for asset management. We are passionate about contributing to the sustainable development of the communities we serve.

We are a national firm with a global reach serving national and international clients from 30+ offices located in 10 states and are ranked on ENR’s Top 500 list alongside the nation’s top firms.

With a 60-year history, CERTERRA has a passion for high-end services, constant innovation, and investment in the development of world-class laboratory facilities, and interactive management technologies. Each member of our staff is committed to service, innovation, and the success of our clients.

Job Summary :

We are seeking a highly organized and proactive Marketing Administrative Assistant to support the successful execution of key initiatives across the Marketing Department. This position reports directly to the Director of Marketing and serves as a functional team member contributing to proposal development, event coordination, rebranding efforts, and marketing operations. The ideal candidate is detail-oriented, adaptable, and capable of managing sensitive information with discretion.

This role requires excellent communication, organizational, and time management skills to track marketing deliverables, support cross-functional initiatives, and maintain internal databases and documentation. A remote work environment is available.

Duties :

• Contribute to the successful execution of department-wide marketing initiatives and daily operations.
• Assist with the preparation and development of proposals and qualifications materials.
• Support trade show and event logistics, including registration, travel accommodations, and promotional materials.
• Track deadlines for marketing deliverables and coordinate with internal stakeholders to meet deadlines.
• Assist with implementing the company’s rebranding initiative, ensuring adherence to brand guidelines.
• Collaborate effectively across multiple departments and teams to support integrated marketing initiatives and ensure alignment on priorities.
• Maintain and organize marketing files, assets, and project documentation.
• Manage and update internal marketing databases, ensuring information is clean, current, and organized.
• Provide administrative support for marketing projects and ongoing directives, including coordination and recordkeeping.
• Maintain confidentiality and exercise discretion when managing sensitive information, such as financial records, receipts, and corporate data.

Education / Qualifications :

• Strong attention to detail with the ability to manage multiple priorities and shift tasks as needed.
• Clear verbal and written communication skills.
• Ability to work independently while maintaining accountability and communication with the broader team.
• Proficient in Microsoft Office and Outlook; experience with Adobe Creative Suite (InDesign, Photoshop, Illustrator) is a plus.
• Demonstrated ability to adapt in a dynamic, fast-paced environment.
• Experience working with or managing databases is preferred.

Certifications / Licenses :

We are an Equal Opportunity Employer. This Company is dedicated to both the letter and the spirit of the equal opportunity employment laws. All applicants and all employees will be evaluated based on their ability, competence, and performance of the essential functions of their positions. There will be no discrimination based on race, sex, national origin, religion, age 40 and over, disability, sexual orientation, marital status, or any other classification which may be protected by federal, state, or local laws. In compliance with the Americans with Disabilities Act, we specifically offer equal opportunity for all employees or job applicants who may have a physical or mental disability. Such people will be hired based on their ability to perform the essential functions of the job in question. Likewise, their work will be evaluated on their performance of these essential functions. We will offer reasonable accommodation to individuals with disabilities, to the extent that Company resources allow without undue hardship. As part of our equal employment policy, there will be no wage differentials based on gender, between men and women employed in the same establishment, on jobs that require equal skill, effort, and responsibility, and which are performed under similar working conditions.

For more information, please see our website at :

NO AGENCIES PLEASE!

Required Skills

• Strong attention to detail with the ability to manage multiple priorities and shift tasks as needed.
• Clear verbal and written communication skills.
• Ability to work independently while maintaining accountability and communication with the broader team.
• Proficient in Microsoft Office and Outlook; experience with Adobe Creative Suite (InDesign, Photoshop, Illustrator) is a plus.
• Demonstrated ability to adapt in a dynamic, fast-paced environment.
• Experience working with or managing databases is preferred.

Certifications / Licenses :

Pay Range $24.00 Hourly to $27.00 Hourly

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